• Admin Job at Alexander Nelson

  • Posted on: 20 January, 2015 Deadline: Not Specified
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    Secretary/Personal Assistant


    Main Duties 

    • Providing secretarial and day-to-day general administration to the office of the Chairman.
    • Providing / coordinating secretarial and other office administration duties to the practice Directors.

    Tasks and Responsibilities include:

    • Managing the day-to-day schedule/ activities of Chairman’s office.
    • Coordinate calendar, travel, meetings, and schedule arrangements for the Chairman.
    • Coordinate operations of Chairman’s office including, reception, document preparation & control of internal communications and general office maintenance.
    • Coordinate meetings as required, including, drafting agendas, preparing and circulating papers, taking minutes.
    • Answering and filtering of calls.
    • Diary management duties will include, coordinating diaries, prioritizing and resolving conflicting diary appointments.
    • Arranging & maintaining of records and confidential files for the practice.
    • Competent and accurate preparation of letters, reports, documents and presentations for the practice.
    • Word processing documents, such as letters, documents, presentations and reports for the practice as required.

    Desired Skills and Experience

    • Excellent secretarial skills at senior management level.
    • Minimum of 5 year post qualification experience in construction industry will be preferable.
    • Excellent attention to detail and organizational skills.
    • Highly motivated and dynamic secretary.
    • Ability to meet deadlines and work under pressure.
    • Accuracy and attention to detail.
    • Good interpersonal skills.
    • Respect for confidential information.
    • Proficient in the use of Microsoft packages such as Microsoft Word, Excel, PowerPoint, and Outlook.
    • Relevant professional qualification will be an advantage.
    • Self-motivated individual.
    • Team player with a flexible and reliable attitude.
    • Excellent communication skills (oral and written).

    Method of Application

    To apply for this position, click here

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