2015 Jobs at Management Sciences for Health (MSH)

The FAO will be responsible for ensuring the smooth operations of any of our field office activities by providing Finance, logistical support and coordinating programmatic information for MSH Field offices activities. She or he will assist technical advisors / specialists and senior managers to coordinate project activities and will assist Operations and Field Finance Manager for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The FAO is aware of, and adheres to, MSH’s procurement integrity standards in all activities. She or he will be responsible for working with other staff from the headquarters and/ or Field offices to coordinate technical assistance.

Administration:

• Manage the front office/desk and provide general administrative support functions including but not limited to: faxing, copying, binding, drafting memos and letters.
• Handle arrangements and assist in the logistics for meetings, retreats, and workshops.
• Provide project support to specific projects.
• Assist with Procurement, preparing Activity Profile, Advance Request, and Travel Arrangements in most of the Field Offices etc.

Finance: Provide following accounting and financial support to FAO:

    Prepare payment vouchers.
    Properly code all transactions.
    Processing payment of expenses, including per diem and transport to participants during activities in the field.
    Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
    Maintain accounting files.
    Tracking and following up on outstanding advances and assure timely reconciliation.
    Other tasks as requested by supervisor.

 

The Logistics Assistant is responsible for ensuring the smooth operations of logistic provided by the Country Office Management Unit (COMU) by providing clerical support. She or he works with both the Transport and Logistics Officer and the Operations Manager to make hotel and airline arrangements, provide assistance to staff in need of visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles and provide assistance to assure shipments to the projects clear customs in a timely manner.

• Arrange hotel for TDY staff coming to assist Nigeria teams.
• Arrange hotel for Nigerian staff, participants, consultants who are coming to Abuja for assignments.
•  Assist staff in obtaining visas for international travel.
• Assist in making international and local travel arrangements.
• Arrange for telephones and internet modems for TDY and new staff, as the case may be.
• Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS.
• Assist in organizing  for the dispatch  of goods  and equipment  whenever  required and ensure  that  packing  list,  waybills  and  export  documentations   where  necessary  are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
• Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly.
• Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day.
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
• Other tasks as requested by supervisor.