At RS Hunter, we believe our clients have the resources, what we do is to galvanise, advice, and partner with our clients to understand the peculiarities of their businesses and then offer the best HR solutions and strategies that work.Our objective is to focus on creating an overall people driven value through training, expert HR advisory services and value enhancement to our clients in small business medium sector range while providing support to larger organisations in the areas of recruitment and executive selection.
To provide effective support for the management of the company’s fleet. Daily administration of CIT fleet fuel program.
Keep detailed information on all CIT vehicles including; updating vehicle status, enter registration information, update insurance information, delete termed vehicles and add acquired vehicles, as required.
Troubleshoot daily questions and concerns from the field, relating to CIT vehicles.
Assist maintenance and service calls for CIT vehicles, assess maintenance charges and authorize vehicle maintenance and repairs.
Audit and payment of all fleet invoices in conjunction with accounts officer.
Assist in the preparation of reports by collecting and analyzing information.
Maintain customer confidence and protect operations by keeping information confidential.
Assist in the management of the company’s fleet maintenance programme with emphasis on planning/scheduling and preventive/predictive maintenance.
Prepare spare part request and issue notes; diesel request for fuel card top up; payment requests for repairs and inspection of work in progress.
Assist in the process for ad-hoc and routine vehicle maintenance.
Assist in the process of vehicle particulars renewal.
Assist with the purchase of vehicle spare parts.
Assist with handling insurance claims ensuring the VFR, police report, pictures of the damaged vehicle, repair estimate and the driver report are made available.
Ensure that all fleet and support personnel adhere to safe working practices.
Provide administrative support in connection with the filing of all fleet operations documents.
Carry out other job specific duties in the department as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum of 3 years prior work experience in Fleet Support Operations; must have a level of competence relating to vehicle safety and legality either gained through experience or qualification.
Oral communication skills, Administrative Writing Skills, Reporting Skills, Scheduling, Organizing skills, Time Management, Managing Processes, Supervision, Delegation, Planning, Problem solving skills, Proficiency in the use of Microsoft office tools, Investigative skills, Ability to work under pressure
Support the company’s CIT operations by ensuring proper management of the CIT business processes and exceptional service delivery; in maintaining office systems and supervising core CIT staff.
Assist in achieving operational objectives by contributing information and recommendations to strategic plans and reviews; assisting in preparing and completing action plans
Contribute to the implementation of operational, quality, and customer-service standards by ensuring that daily reports from the CIT team members are properly documented and followed up with the CIT manager.
Ensure safe CIT operations by initiating and carrying out proper planning before and during any CIT operation.
Monitor out of office CIT operation activities through proper communication methods
Assist in resolving problems that may arise with the day to day CIT operations
Provide information that will be used in completing audits; identifying trends; determining system improvements and implementing change.
Ensure information security and confidentiality at all times.
Supervise junior staff of the CIT division to ensure that operations in the department are thoroughly carried out.
Identify new and alternative ways for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Assist in the designing and implementation of CIT policies by ensuring that operational policies are realistic; ensuring that the laid down standards and procedures are adhered to both in the company premises and in any other location where CIT operations are being carried out; measuring results against standards; making necessary adjustments.
Complete operational requirements by scheduling and assigning employees; following up on work tasks and expected results.
Assist in maintaining discipline in the CIT team by constantly ensuring that company HR standards on discipline and work ethics are constantly maintained.
Contribute to team effort by accomplishing related results as needed.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum of 3 years in Business Management/ Operations role, familiar with service-based office environment,
Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills, Organization, Time Management, Equipment Maintenance, Logistics, Verbal Communication, Numeracy Skills, Problem Solving Skills, Planning, Detail & Result orientation, Proactive problem solver with ability to give accurate feedback, Must be able to gather and analyze information, Investigative skills, High level of initiative, Ability to maintain a high level of accuracy.
The Company Accountant is responsible for the overall financial management and day to day bookkeeping of the company.
Financial Strategy: Responsible for reviewing company financial strategy (including the use of profits and reserves) and making recommendations to the Co-operative where appropriate.
Financial Accounting: Responsible for producing and analyzing year end financial accounts; liaising with the company’s auditors, production of statutory accounts and lodgement of the company’s taxation return.
Management Accounting: Responsible for producing annual budgets and five year rolling estimates, quarterly management accounts and ad-hoc reports as required.
Accounting Systems: Responsible for reviewing, updating and implementing existing internal accounting systems and introducing new systems and controls where appropriate.
Accounting Software: Responsible for maintaining computerized accounting software, ensuring the provision of adequate third party support for the software and upgrading the software where appropriate.
Expenditure Control: Responsible for monitoring all company expenditure and where appropriate making recommendations to individuals and teams responsible for budgets.
Co-ordination of additional bookkeeping support as necessary from time to time. This might include managing temporary workers or mentoring accountancy students on placement.
General Ledger: Responsible for maintaining the General Ledger; setting up new accounts and cost centers when required; ensuring reconciliation of control accounts; ensuring correct allocation of expenditure to cost centers.
Purchase Ledger: Responsible for accurate processing of all supplier invoices and for their regular payment.
Sales Ledger: Responsible for prompt raising of sales invoices for bulk publications customers, advertising and inserts sales, processing of receipts and all aspects of credit control.
Banking: Responsible for managing of all Treasury functions including and company bank accounts and company credit cards; ensuring optimal management of cash flows by liaising on a regular basis with the company’s bankers.
VAT: Responsible for handing all Tax returns providing advice on compliance with regulations as necessary.
Budgeting: Working with the various departments to prepare budgets, forecasts and management accounts
Develop financial documents, processing and budget preparation & execution.
Provide analytical support for specific programs with respect to budget formulation.
Insurance : Responsible for reviewing the company’s insurance arrangements (policies and brokers); ensuring
adequate insurance cover is maintained; administering the company’s insurance policies and making claims where necessary; liaising with the company’s insurance brokers.
Company Secretarial: Responsible for maintaining statutory records (minute books, registers, etc.) and filing all statutory returns.
Contribute financial information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements.
Prepare monthly management reports.
Prepare income statements and balance sheets.
Support annual audit by providing timely information and answers to auditors.
Protect organization’s value by keeping information confidential.
Maintain financial security and establish internal controls and checks.
Any other activities related to the financial management of the Company.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum of 8 years prior work experience within a financial management role.
Experience of preparing budgets, management accounts and end of year financial accounts.
Extensive experience and a thorough working knowledge of computerized accounting systems and spreadsheets.
Good verbal and written presentation skills.
Ability to work independently and on own initiative, within a team environment.
Ability to work well under pressure whilst maintaining attention to detail.
High level of planning & organizational skills
Excellent interpersonal skills
Proficiency in the use of Microsoft office tools
Must be able to gather and analyze information
High analytical ability
Good investigative skills
Good Reporting Skills
All applications should be sent to firstname.lastname@example.org