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  • Posted on: 1 December, 2014 Deadline: Not Specified
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    UNDP - Under the overall supervision of the Chief Security Adviser (CSA)/Deputy Security Adviser (DSA) and Facility Security Manager, the Pass & ID Assistant will provide Pass & ID Unit Services to UN staff and their eligible dependants under the UN Security Management System.



    Duties and Responsibilities

    Summary of key functions:

    • Processing of UN Identity Cards for UN Agencies, Funds and Programmes.
    • Maintain UN ID card Equipment/Machines.
    • Manage and maintain inventory of ID card stationeries.
    • Undertake additional tasks as assigned by Chief Security Advisor/Deputy Security Advisor.

    Processing of UN Identity Cards and passes for UN Agencies, Funds & Programmes.

    • Handle and process requests from all UN Agencies Funds and programmes with regard to issuing of identity cards, for approval of Chief Security Advisor.
    • Processing of access cards/passes for the contractual service staff.
    • Screen and verify all supporting documents for identity/access card requests as per existing Standard Operating Procedure (SOP) and in coordination with Human Resources (HR) sections of UN Agencies, Funds and Programmes.
    • Design various types of identity cards/access passes in coordination with IT Unit.

     Management of Identity Programme database.

    • Maintain accurate and comprehensive electronic database pertaining to Identity cards/passes of personnel under UN Security Management System.
    • Manage the backup system for ID card database.
    • Update individual records to reflect changes in information related to identity programme and maintain user friendly electronic and hard copy filing system.
    • Generate periodic reports related to identity programme as requested by the management.
    • Maintain confidentiality of the information related to the identity programme database.

     Management of Inventory and maintenance of ID Programme equipment.

    • Ensure that ID card machines and equipment are properly maintained and kept functional at all times.
    • Schedule periodic servicing of the equipment and printers.
    • Conduct periodic inventory of the stocks of blank ID cards, ribbons for the printers, stationary and other consumables.
    • Provide annual budgetary requirements for ID equipment, stationery and other consumable needs.

     Additional tasks as assigned by the Chief Security Advisor

    • Train additional security staff on identity programme.
    • Conduct security briefings in the absence of Security Associate (Training).
    • Carry out any additional tasks as assigned by the Chief Security Advisor/Deputy Security Advisor.

     Impact of Results

    The key results have an impact on the accurate and timely implementation of the overall UN security programme at the country level.



    Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity

    • Planning and Organizing: Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility.
    • Creativity: Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas
    • Teamwork: Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
    • Communication: Proven and sustained communication (verbal and written) skills.


    Required Skills and Experience


    • Higher Secondary School Certificate.  


    • Minimum four years related work experience in a large organization out of which two years should be in Identity (ID) programme.
    • Work experience with UN or international organisations in identity programme and security operation functions, a distinct advantage.

    Language Requirements:

    • Fluency in written and spoken English is essential.

    Other Skills and Requirements:    

    • Good communicator
    • Solid computers skills with all MS Office applications (MS Word, Excel, Access and Power Point etc ).
    • Solid Database management skills.  ID Programme database management skills highly desirable.
    • Possession of a valid driver’s license with a minimum of three years’ driving experience.
    • Ability to travel frequently for field deployments to support ID Programme.
    • Good Photography/Camera skills to take pictures for identity card purposes.

    United Nations Considerations

    The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

    No fee

    The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicant's bank accounts.
    The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

    Method of Application

    Interested in this position? click here to apply

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