• Administrative Executive Officer at Alexander Nelson

  • Posted on: 1 December, 2014 Deadline: Not Specified
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  • Alexander Nelson - We are a human resources firm dedicated to helping our clients find, grow and retain the best talent in the global marketplace. We challenge ourselves everyday to go beyond our client's expectations in providing them with world class consulting and human capital development services

    Administrative Executive Officer

     

    JOB DESCRIPTION  

    Main Duties  

    Responsible for the day-to-day general administration of the organisation, assisting the Finance Manager and supporting the team. 

    REPORTING TO Finance Manager

    TASKS & RESPONSIBILITIES 

    Administrative duties

    Provide day to day general administrative support to the team
    To handle clerical responsibilities such as receiving incoming correspondence and maintaining the central filling system (paper and electronic).
    General word processing.
    Collation and distribution of minutes, reports and other documents.
    Dealing with incoming and outgoing mail and general emails.
    Ordering of equipment, materials and office supplies.
    Drafting of Agenda and minutes of meetings as required
    General administrative duties including copying and scanning of documents, collation and distribution of minutes

    Invoicing and Petty Cash Administration

    To undertake the process of recording and processing of invoices, receipts and payments as required and authorised.
    To administer the petty cash systems and ensure appropriate record keeping.

    Support Services Management

    Training and orientation for support and logistics staff
    Assist with payment of overtime allowances
    Liaising with vendors.
    Manage company fleet and coordinate pool car requests

    Skills Required Include

    Good spoken and written communication skills.
    The ability to work well as part of a team.
    Good organisational and time management skills.
    Accuracy and attention to detail.
    Good interpersonal skills.
    Respect for confidential information.
    Basic computer skills.

    Method of Application

    To apply for this position, click here

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