Ongoing Recruitment at Centre for CIVIC Education (a.k.a Transition Monitoring Group, TMG)

Primary Duties and Responsibilities

Leadership
• Participate with the Board of Directors in developing a vision and strategIC plan to guide the TMG
• Act as a professional advisor to the Board of Director on all aspects of the organization's activities
• In addition to being Secretary of the Board, act as a spokesperson for the organization
• Represent the organization at meetings and public forums. community activities to enhance the organization's community
profile

Operational planning and management
• Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the TMG
• Ensure that the operation of the TMG meets the expectations of its partners, Board and funders Proeran planning and management
• Oversee the planning, implementation and evaluation of the TMG's programs and services
• Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect
the priorities of the Board
• Monitor the day-fo-day delivery of the programs and services of the organization to maintain or improve quality
• Oversee the planning, implementation. execution and evaluation of special projects like Parallel Vote Tabulation otherwise known as Quick Count

Human resources planning and management
• Determine staffing requirements for organizational management and program delivery
• Oversee the implementation of the human resources policies. procedures and practices including the development of job description for all staff
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
• Recruit. interview and select staff that nave lhe right technical and personal abilities to help further the organization's
mission

Financial planning and management
• Work with staff and the Board (Treasurer) to prepare comprehensive budgets
• Work with the Board to secure adequate funding for the operation of the organization
• Research funding sources. oversee the development of fund raising plans and write'funding proposals to increase the funds for the organization
• Approve expenditures within the authority delegated by the Board
• Ensure that sound book keeping and accounting procedures are followed
• Administer the funds of the TMG according to the approved budget and monitor the monthly cash flow of the organization
• Provide the Chair and Board with comprehensive, regular reports on the revenues and expenditure of the organization
• Ensure that the organization complies with all legislation covering taxation and withholding payments

Community relations/advocacy
• Communicate with stakeholders to keep them informed of the work ofthe TMG and to identify changes in the community
and sector served by the TMG
• Establish good working relationships and collaborative arrangements with Ejection Management Bodies, community
groups, funders. political parties, and other organizations to help achieve the goals of the organization

Risk management
• Identify and evaluate the risks to the organization's people (partners, staff, management, VOlunteers), property. fi-
nances. goodwin. and image and implement measures to control risks
• Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage
• Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage

Oualifications
Education
• Higher University degree in law, humanity, Media/Communication, public administration, political science and related
field (including professional courses)

Knowledge, skills and abilities
• Knowledge of leadership and management principles as they relate to non-profitl voluntary organizations
• Knowledge of all federal and State legislation applicable to voluntary sector organizations including: employment standards. human rights, occupational health and safety. chanties, taxation, health coverage etc
• Knowledge of current community challenges and opportunities relating to the mission of the organization
• Knowledge of human resources,finance and project management

Proficiency in the use of computers for:
• Word processing, financial management and emailing

Personal characteristics
• Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work en\lironment while
maintaining effectiveness and efficiency.
• Behave Ethically: Understand ethical behaviour and business practices; and ensure that own behaviour and the be-
baviour ot others is consistent with these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally,
to achieve the goals oftbe organization.
• Communicate Effectively: Speak, liston and write in a clear, thorough and timely manner using appropriate arid effective
communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.

Experience
• 4 or moreyears of progressive managemenf experience in a voluntary sector organization with a sound legal/human re-
source experience

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Job description

Human resources planning and management
• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Assist in determining staffing requirements for organizational management and program delivery
• Work in tandem with relevant personnel in overseeing the implementation of the human resources policies, procedures
and practices including the development of job description for all staff
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
• Recruit, interview and select staff that have tbe right technical and personal abilities to help further the organiZation's
mission
• Ensure that all staff receives an orientation to the organization and that appropriate training is provided
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements:
conducting investigations; maintaining records; representing the organization at hearings
• Implement a performance management process for all staff which includes monitoring the performance of staff on an ongoing basis and conducting an annual performance review
• Coach and mentor staff as appropriate to improve performance
• Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

Legal Roles
• Advise the organization on legal matters Answer questions and offer research based insights on legal matters
• Review contracts and other legal documents

Skills and Qualifications
• A minimum of five (5) years of experience in a cMc field, such as erection observation, human rights, civil society development, civic organizing, etc.
• Minimum of Bachelor's degree or higher in law, business administration. as well as experience in human resource management
• Ability to engage in strategic planning and develop a long-term vision for project imprementation
• Possess a strong bias for action and a keen sense of urgency
• Ability to analyze organizational behavior as well as human behavioral characteristics and motivations
• Self-confident and professionally tactful to be able to stand ground and convictions in 1he face of opposing opinions
• Interested in continuous learning
• Display leadership qualities and behaviors
• Strong analytical abilities and skills for rationalizing business concepts
• Ability for manpower recruitment of different department, from preparing recruitment advertisement and Sourcing employee from different Placement consultant to final selection.
• Manpower planning, Performance Appraisal. Training. Formulation and Implementation of HR policies,
• Exposure to function of Personnel Department and have good communication skill.
• Strong budget and financial management skills.
• Strong oral a d written communication skills in English.
• Working knowledge of PC~based word processing and email technology.