Job description
- Report to the CEO
General Business
- Directs and coordinates all Accounting/Finance functions and activities of the company in order to ensure the smooth and efficient running of the Department
- Ensure compliance with statutory authority and audit requirements
- Maintain integrity of Accounting system (software), ensuring it remains effective and operational at all times
- Ensure all taxation and legislative requirements are complied with at all times
- On a monthly basis conduct balance sheet reconciliation for review by Directors
- Where inconsistencies in reconciliations emerge, take remedial actions or refer to relevant personnel as appropriate
- Update “chart of accounts” monthly to reflect account management activities
- Provide assistance and direction to the business entities regarding financial matters
Finance Administration
- Ensure the monthly reconciliation of all ledgers and sub-ledgers
- Ensure daily on-line reconciliation of bank accounts across the various Banks
- Analyse weekly business performance/results on an outlet by outlet basis, providing feedback to Senior Management
- Review branch stock position comparing POS figures with financials, advice management on optimum stock levels at branch and warehouse
- Track and monitor daily revenue for accuracy, verifying it against POS reports and Bank takings
- Suggest and where approved, implement cost management strategies
- Ensure monthly accruals are adjusted to meet demands of the business
- On a monthly basis monitor and track debtors to ensure they are consistent with contract conditions
- In conjunction with Directors, source and identify finance providers at competitive rates
- In conjunction with IT Systems Administrator, coordinate and implement upgrades to QuickBooks, providing necessary information/training to direct reports
Budgeting/Forecasting & Reporting
- Co-ordinate and prepare business plan financial forecasts, annual/monthly budgets, including operating and capital expenditure budgets
- Ensure the accurate preparation/reporting of monthly/weekly financial results in strict accordance with Company deadlines
- Where required, provide assistance/direction to managers with regards to the preparation of budgets
- In conjunction with the Managing Director, ensure that business cash flow adequately supports company work activities and produces optimal results
- Ensure approved capital expenditure budgets are adhered to at all times
- Ensure any variations to budgets and forecasts are explained in management reports, including any future/potential exposures to the organization
- Collate all relevant information to produce end of year statutory accounts for the company
- Ensure that end of year statutory accounts report is finalized by specified date and presented to Directors for review
- On an annual basis prepare “budget reports” for review by Directors
- On a monthly basis track and review expenditure against set budgets providing Directors with a Budget Inconsistencies Report
- On a monthly basis ensure that hire purchase and leased activities are accounted for and reported to Directors
Asset Management
- Ensure all company assets are monitored and accurately accounted for
- Ensure company motor vehicles and property are effectively managed
- Ensure the fixed assets register is managed and maintained with strict adherence to fixed assets register procedure
- Monitor and track equipment register for consentience with barcode system
- On a monthly basis ensure the general ledger is reconciled to the assets register
Regulation & Statutory Compliance
- As required complete PAYE and other statutory returns within specified date for final review and approval by the Managing Director prior to forwarding to regulatory bodies
- Collect and collate all necessary documentation in readiness and preparation of company tax return
- As requested perform specified elements of company tax return for review by external accountants
People Management
- Make self available as coach/mentor in assisting direct reports to develop in their positions
- Ensure that relevant information is communicated to direct reports enabling them to effectively carry out their functions
- Delegate tasks to direct reports in line with skill, knowledge and ability and identify skill gaps and training requirements
- As required, become involved in relevant personnel matters including recruitment, induction, development, performance management, counseling/disciplinary and termination
- Complete KPI assessment of direct reports within Company specified time frame
- Ensure all reasonable steps are taken in order to achieve workplace harmony within the organization at all times.
Desired Skills and Experience
Desired Skills & Experience The ingredients you need to be extraordinary in this role:
- Bachelor’s degree in Accounting, with 10 years minimum experience in a structured organisation
- Experience in a fast growing company or in the retail or fast food industry is an advantage
- Professional membership of ACA/ACCA is an added advantage
- Experience with ERP Softwares & BI tools
- Impressive Excel skills
- Proven presentation skills to both finance and non-finance individuals
- Passion for working with the business to achieve key goals
- A critical thinker with high attention to detail
- Strong commercial acumen
- Demonstrated process improvement
- Extraordinary interpersonal and communication skills