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  • Vacancy at Human Capacity Development Consultants Limited (HCDC)

  • Posted on: 10 November, 2014 Deadline: Not Specified
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    Human Capacity Development Consultants (HCDC) is recruiting an Executive Assistant

    Executive Assistant


    Qualification, Minimum Experience and Skills:

    • Minimum of a B.Sc from a reputable institution
    • At least 10 years of working experience as a personal assistant, executive assistant and other related roles such as admin and office support
    • Excellent interpersonal skills, including experience building relationships with internal and external stakeholders
    • Self-starter with ability to get up to speed quickly and work effectively with little direction or supervision
    • Sound judgment, a high degree of professionalism, and the ability to maintain confidentiality
    • Excellent analytical and problem solving skills are a must.
    • Must have strong proofreading skills. Must have strong presentation, verbal and written communication skills.
    • Must be detail oriented, results-oriented and be able to multi-task and work in a fast paced environment.
    • Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be dependable, adaptable, creative and self-motivated.
    •  Ability to handle and maintain the confidentiality of highly sensitive information.
    • Good working attitude, mature personality, team player and able to work under minimum supervision
    • In-depth knowledge and proficiency of MS Office, including Outlook, Excel, Word and PowerPoint

    Job Responsibities

    • Assist the Managing Director in planning and developing strategy in line with organizational goals
    • Enable remote decision making for the MD by acting as stand-in in his absence and providing feedback
    • Follow up with potential counterparties/unit heads to pursue new business relationships
    • Prepare correspondence on behalf of the MD, including the drafting of letters and replies
    • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
    • Receive correspondence for MD’s office from staff members and distribute correspondence from MD’s out tray to staff members, ensuring 24 hours turn-around time
    • Assist in preparing meeting agendas, documents and draft minutes of meetings as necessary
    • Work closely with and provide executive assistant support for the Managing Director and members of the Board
    • Provide and maintain an administrative service to support Board, Board Committees and such other meetings
    • Take minutes and actions at board and other meetings, communicating documented minutes in a timely manner;
    • Assist  the M.D with on-going projects by writing research or reports
    • Review & proffer advice on correspondences requiring the Managing Director’s signature.
    • Dispatch treated/untreated correspondences internally/externally, as appropriate.
    • Ensure the office of the Managing Director interfaces smoothly with internal/external stakeholders by carrying out the following: creating, managing, organizing & updating mailing lists for the office of the Managing Director on MS Outlook
    • Managing & updating the Managing Director’s Portal on the intranet, ensuring that information made available on the portal is constantly updated, well organized for easy access/retrieval & support effective knowledge management, amongst others
    • Provide appropriate answers to enquiries from external parties or direct as appropriate.
    • Manage, update & maintain a confidential document management/filing system for the Managing Director’s office
    • Assist with the tracking and monitoring of the budget for the Managing Director’s Office.
    • Write letters and memos, compile data for reports, create presentations, write reports, transcribe dictation, edit and proofread.
    • Perform any other tasks as requested by the Managing Director

    Method of Application

    CV/Applications titled ''EXECUTIVE ASSISTANT'' can be sent to

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