Job description
Provide administrative support to staff in the Directorate:
- Receive, dispatch and record correspondence received or issued by the directorate
- Ensure documentation and contract execution within stipulated timelines.
- Effective Library Management
- Ensure all files are up to date, complete and properly filed
- Perform records research
- Perform legal research
- Coordinate research
- Check legal forms for accuracy
- Prepare reports
- Prepare correspondence
Facilitate departmental provisioning:
- Prepare, process and retire purchase requisitions, advance forms, travel and subsistence forms, operational expense approval forms, expense reimbursements and such other administrative forms as may be from time to time required
- Coordinate travel documents and approvals for the department
- Order, stock and distribute office supplies for the department
- Responsible for raising and processing all requisitions for the department on Oracle accounting package
- Ensure prompt settlement of Business Partners’ professional fees
- Interface with departments to clear hindrances to the prompt payment of Staff and Business Partners.
Provide general support services within the directorate:
- Report preparation including Board and Committee packs within time and quality standards ensuring that such consumables and equipment required for same are available and are in good working condition
- Report defective tools to the appropriate quarters and ensure swift resolution are proffered to address the issues as they arise
Desired Skills and Experience
- Good bachelor’s degree in Law (LLB);
- Call to the Nigerian Bar(BL)
- Post graduate qualification may be an added advantage
- 1-4 years cognate post qualification experience in a top-tier law firm or large organization.
- Candidate must have up-to-date knowledge of the internal and granular activities of a legal department, including, but not limited to:
- Legal research;
- Good writing and communication skills
- The ability to prioritize and work under a tight schedule
- Computer skills
- In depth knowledge of legal terminology and principles
- The ability to analyze legal documents for accuracy