Vacancy in a Leading Indigenous Oil & Gas Firm
Posted on: 3 November, 2014
Deadline: 15 November, 2014
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Our client is one of the leading indigenous oil and gas firms in Nigeria in need of an Admin/Front Office executive.
- Project a world –class front office milieu
- Serve as the “ face/voice” of the firm
- Help build experience for clients through a ‘Client comes first” attitude by providing timely, quality service
- Answer and direct incoming phone calls or enquiries to appropriate personnel/executive
- Supervision of the switchboard and related bills
- Oversee inter-department communications
- Arrange appointments
- Schedule meetings
- Maintain a safe, serene and clean reception area
- Report and document issues for resolutions
- Oversee the receipt and distribution of incoming correspondence
- Provide administrative and clerical support for the entire of f i ce
- Attend meetings, take minutes and keep notes.
- Work with full service corporate travel agents to coordinate executive travels
- Order and maintain stationery and equipment supplies
- Assist with events and receptions by coordinating RSVPs, name tags , and varying event support
- Manage projects, and contribute to committee and team work
- Maintain electronic and hard copy filing systems
- Maintenance of medical and dental plans, including employee additions, amendments, renewal review and calculation of dependent recharges
- Responsible for updates, amendments and tracking of employee beneficiary requests
- Assist with integration of new hires and completion of their paperwork
- Coordinate induction of new hires
- Track HR- related data, i.e. annual leave, sick leave, evaluations etc.
- Maintain HR file and send appropriate information as necessary to the Group HR
- Assist with the recruitment documentation of administrative support staff
- Obtain/provide certified copies of documents as required
- Other duties that might be assigned to ensure the smooth, efficient running of the office
Method of Application
ONLY CANDIDATES WITH A MINIMUM OF FOUR (4) YEARS EXPERIENCE IN THE CAPACITY OF AN OFFICE ADMINISTRATION/ HUMAN RESOURCES OFFICER SHOULD PLEASE APPLY. Forward CVs to ‘firstname.lastname@example.org’ using ‘OFFICE ADMIN’ as the subject of mail. Only shortlisted candidates will be contacted.
Closing Date is 15th November, 2014.
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