• Vacancy in a Leading Indigenous Oil & Gas Firm

  • Posted on: 3 November, 2014 Deadline: 15 November, 2014
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  • Our client is one of the leading indigenous oil and gas firms in Nigeria in need of an Admin/Front Office executive.

    Admin/Front Office Executive

     

    Job Summary

    Front Office

    •     Project a world –class front office milieu
    •     Serve as the “ face/voice” of the firm
    •     Help build experience for clients through a ‘Client comes first” attitude by providing timely, quality service
    •     Answer and direct incoming phone calls or enquiries to appropriate personnel/executive
    •     Supervision of the switchboard and related bills
    •     Oversee inter-department communications
    •     Arrange appointments
    •     Schedule meetings
    •     Maintain a safe, serene and clean reception area
    •     Report and document issues for resolutions
    •     Oversee the receipt and distribution of incoming correspondence

    Office Administration

    •     Provide administrative and clerical support for the entire of f i ce
    •     Attend meetings, take minutes and keep notes.
    •     Work with full service corporate travel agents to coordinate executive travels
    •     Order and maintain stationery and equipment supplies
    •     Assist with events and receptions by coordinating RSVPs, name tags , and varying event support
    •     Manage projects, and contribute to committee and team work
    •     Maintain electronic and hard copy filing systems

    Health Benefits

    •     Maintenance of medical and dental plans, including employee additions, amendments, renewal review and calculation of dependent recharges
    •     Responsible for updates, amendments and tracking of employee beneficiary requests

    Personnel

    •     Assist with integration of new hires and completion of their paperwork
    •     Coordinate induction of new hires
    •     Track HR- related data, i.e. annual leave, sick leave, evaluations etc.
    •     Maintain HR file and send appropriate information as necessary to the Group HR
    •     Assist with the recruitment documentation of administrative support staff
    •     Obtain/provide certified copies of documents as required
    •     Other duties that might be assigned to ensure the smooth, efficient running of the office

    Method of Application

    ONLY CANDIDATES WITH A MINIMUM OF FOUR (4) YEARS EXPERIENCE IN THE CAPACITY OF AN OFFICE ADMINISTRATION/ HUMAN RESOURCES OFFICER SHOULD PLEASE APPLY. Forward CVs to ‘mgtpositions@stresert.com’ using ‘OFFICE ADMIN’ as the subject of mail. Only shortlisted candidates will be contacted.

    Closing Date is 15th November, 2014.

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