Vacancy in a Leading Indigenous Oil & Gas Firm

Job Summary

Front Office

•     Project a world –class front office milieu
•     Serve as the “ face/voice” of the firm
•     Help build experience for clients through a ‘Client comes first” attitude by providing timely, quality service
•     Answer and direct incoming phone calls or enquiries to appropriate personnel/executive
•     Supervision of the switchboard and related bills
•     Oversee inter-department communications
•     Arrange appointments
•     Schedule meetings
•     Maintain a safe, serene and clean reception area
•     Report and document issues for resolutions
•     Oversee the receipt and distribution of incoming correspondence

Office Administration

•     Provide administrative and clerical support for the entire of f i ce
•     Attend meetings, take minutes and keep notes.
•     Work with full service corporate travel agents to coordinate executive travels
•     Order and maintain stationery and equipment supplies
•     Assist with events and receptions by coordinating RSVPs, name tags , and varying event support
•     Manage projects, and contribute to committee and team work
•     Maintain electronic and hard copy filing systems

Health Benefits

•     Maintenance of medical and dental plans, including employee additions, amendments, renewal review and calculation of dependent recharges
•     Responsible for updates, amendments and tracking of employee beneficiary requests

Personnel

•     Assist with integration of new hires and completion of their paperwork
•     Coordinate induction of new hires
•     Track HR- related data, i.e. annual leave, sick leave, evaluations etc.
•     Maintain HR file and send appropriate information as necessary to the Group HR
•     Assist with the recruitment documentation of administrative support staff
•     Obtain/provide certified copies of documents as required
•     Other duties that might be assigned to ensure the smooth, efficient running of the office