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  • Executive Personal Assistant Wanted Urgently

  • Posted on: 31 October, 2014 Deadline: Not Specified
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    Our client is a busy executive with local and international engagements in need of a Personal Assistant. Due to the busy schedule associated with the job both home and abroad, the client will give preference to:

    - female applicants
    - mature applicants (above 40 years of age, gone past the age of nursing children)
    - applicants who have lived or studied abroad; executives planning to return back to Nigeria from the UK or US
    - applicants exposed to attending high profile social events
    - applicants who are trendy in fashion and style,

    Personal Assistant


    Job Description:

    • • The Personal Assistant will provide high-level, confidential support to the office of the CEO
    • • The PA will be in charge of wardrobe management for the CEO at various events and functions
    • • She is expected to have fair knowledge of the various business units under the Group
    • • She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
    • • The ideal candidate must be exceptionally eloquent with impeccable communication skills
    • • She must have international exposure (most preferably, studied abroad)
    • • Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
    • • This position is often privy to confidential information and as such, requires diplomacy and discretion.
    • • In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the CEO helping to manage and prioritize time.


    Desired Skills & Experience:
    Essential responsibilities and duties may include, but are not limited to, the following:

    • • Assist the CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
    • • Filter emails and calls highlight urgent correspondence(s).
    • • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
    • • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
    • • Schedule meetings on behalf of the CEO
    • • Coordinate travel and accommodation requirements
    • • Prepare correspondence on behalf of the CEO



    •     Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
    •     Experience of diary management/researching and booking of travel and accommodation (essential).
    •     Experience of successfully working with senior management (essential).


    •     Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
    •     Expert level in the use of Microsoft Outlook.
    •     Intermediate level in the use of Word, Excel and PowerPoint.

    Skills (all essential):

    •     Excellent organizational skills, ability to multi-task and organize others.
    •     Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
    •     Ability to work under pressure and be flexible as part of a small team.
    •     Attention to detail and deadlines.
    •     Ability to filter information and assess priorities.
    •     Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
    •     Ability to prioritize and manage own workload amid conflicting demands and busy work periods.
    •     Ability to think ahead and anticipate needs before they arise.
    •     Ability to exercise discretion in dealing with confidential or sensitive matters.
    •     Confident and able to work with own initiative and with limited supervision

    Applicants should send in a one-page document essay highlighting

    • -          Previous related work experience as PA; direct report-line and employer
    • -          Duties carried out
    • -          Educational qualification (foreign or local)
    • -          Last salary (that can be verified with payslips)
    • -          Official trips outside Nigeria (if any)
    • -          Indicate readiness to embark on long distance trips (local and abroad) with CEO
    • -          Suitability for the job and reason for application

    Method of Application

    Forward the application essay, passport photograph and CVs to using “PA-2-CEO” as the subject. Any application without the aforementioned will not be treated and only shortlisted applicants will be contacted.

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