Current Recruitment at FHI 360 - 4 New Positions

Job Summary/Responsibilities:
Under the direction of the Director, the Administrative Assistant will be responsible for the provision of administrative and logistical services to the directorate.

•     Assist in arranging travel logistics for department staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
•     Handle all photocopying assignments, development and printing of documents and photographs including reproduction of recorded videotapes for the office.
•     Assist in the provision of logistic support for workshops and trainings.
•     Assist in the maintenance of an efficient records/storage of all office supplies.
•     Serve as point of contact for logistical and administrative needs in the department.
•     Coordinate all administrative and secretarial support services for the department (as relevant).
•     Record minutes of staff meetings and circulate same amongst the staff of the department.
•     Assist with production of presentation materials for staff members.
•     Perform any other duties as assigned.

Knowledge, skills and abilities:

•     Knowledge of general office practices and administrative procedures.
•     Report to supervisor on variances and status on regular basis.
•     Resourceful in gathering and providing information.
•     Knowledge of budget preparation and monitoring.
•     Excellent written, oral, interpersonal and organization skills.
•     Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
•     Well developed computer skills, including knowledge of Microsoft office products.
•     Typing skills.

Qualifications:

•     University degree, recognized equivalent or HND.
•     Familiarity with administrative and secretarial skills is an advantage.
•     Familiarity with international NGOs is an advantage.
•     Experience with large complex organization preferred.

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Project Description:
The State Technical Officer (M&E), under the supervision of the Senior State Technical Officer (M&E) and State Program Manager, and with technical oversight from the Director of Monitoring and Evaluation, is responsible for the implementation of monitoring and evaluation activities for the state office. The State Technical Officer (M&E) will work with others in the state office and local implementing partners to ensure that state monitoring and evaluation activities are appropriate and meet the donor and project’s M&E needs.

•         Work with the state-level staff and government counterparts to provide support and guidance on program/project monitoring and evaluation activities and on US Government and Government of Nigeria reporting requirements.
•         Provide support to sites in the state, including interacting with site Program Managers, M&E focal points, M&E officers of SACA/SASCP, other Implementing Agencies and local research groups on needs and ensuring that these parties understand and can support these requirements.
•         Work with local partners to support the correct implementation and use of monitoring and evaluation tools, and adherence to complete, correct and timely reporting.
•         Conduct routine monitoring visits to project sites, including the conduct of data quality assessments (DQAs) using official tools, assist in the preparation of monthly reports, and provide supportive supervision.
•         Ensure that the quality of program/project activities adheres to SOPs by supporting the development and implementation of appropriate mechanisms to ensure quality.
•         Provide direct technical assistance and capacity building in the design and implementation of the program/project Monitoring and Enhanced Evaluation components of the activities in the communities served.
•         Assist in the development and maintenance of computerized data capture of the program and provide technical assistance and training to the staff at the sites responsible for data entry.
•         Provide technical assistance to M&E officers of SACA/SASCP in integrating FHI 360 data into the national HMIS.
•         On a monthly basis, analyze state-level data and provide approved reports to State Office, National Office and local partners or other relevant parties.
•         Build capacity of local partners in project monitoring and with program staff and local partners, use program/project monitoring data to modify existing programs and design new programs.
•         Document lessons learned and best practices in monitoring and evaluation, according to USAID and PEPFAR guidelines.
•         Represent FHI 360 and makes presentations at professional meetings and conferences related to Monitoring and Evaluation.
•         Remain informed of current issues regarding Monitoring and Evaluation of programs in the HIV/AIDS/STI fields by review of current literature; be alert to any implication of such research for project and program activities.
•         Perform other duties as assigned.

Knowledge, Skills & Attributes:

•     Ability to travel within Nigeria 25% time.

Qualifications:
MB.BS/MD/PHD or similar degree with 1 to 3 years relevant experience in monitoring and evaluation with a sound understanding of HIV/AIDS with provision of PMTCT and anti-retroviral therapy (ART) in resource constrained settings. Or MPH or MS/MA in relevant degree with 3 to 5 years relevant experience in monitoring and evaluation with a sound understanding of HIV/AIDS with provision of PMTCT and anti-retroviral therapy (ART) in resource constrained settings.or BS/BA in statistics, pharmacy, microbiology, monitoring and evaluation or  in relevant degree with 5 to 7 years relevant experience in monitoring and evaluation with a sound understanding of HIV/AIDS with provision of PMTCT and anti-retroviral therapy (ART) in resource constrained settings.Familiarity with Nigerian public sector health systems and NGOs and CBOs is highly desirable.

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Job Summary/Responsibilities:
The Manager will work with the D-HR to provide technical support to Human Resources (HR) Team for functional areas including recruitment, employee relations, benefits administration, compensation, HRIS, and training.

•     Work with the D-HR to develop HR systems in assigned functional areas, e.g. Orientation Program, Recruitment Program, Benefits Program, etc.
•     Work to enhance existing HR programs within assigned purview.
•     Use process development and maintenance to standardize work for efficiency and accuracy.
•     Assist D-HR with production of deliverables for HR strategy development and initiatives.
•     Work with D-HR for development of systems approach to support various HR programs.
•     Apply professional HR practices and regulations to existing and new programs.
•     Support new and existing programs with data tracking and analysis.
•     Study and analyze market and data trends and uses this information to formulate, implement, document, and evaluate processes, systems or programs.
•     With the D-HR, ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
•     Provide regular briefings to Director on HR matters, including the status of recruitment, training, leave balances, etc.
•     Provide technical assistance and monitoring to ZO SFAOs and Admin Officers in the administration of their HR functions.
•     Contribute to the development and editing of policies and procedures
•     Coach and mentor the HR team, to include assessing and identifying development opportunities that strengthens HR’s role in the organization.
•     Maintain a thorough awareness of developments in labor laws and legislations and advise management accordingly.
•     Under the direction of the D-HR, supports recruitment process and work with team members to ensure a smooth process flow from identification of a vacancy to the filling of that vacancy.
•     Assist in developing position descriptions and maintaining all position descriptions of staff.
•     Ensure conformity with recruitment requirements and compliance with the rules and regulations.
•     Provide specialist employee relations advice and guidance with particular respect to disciplinary, grievance and absence, to ensure acceptable levels of individual employee performance.
•     Support the effective implementation of all employee welfare schemes including the Staff Group Life Assurance Scheme, the Health Insurance scheme and the Pension scheme. Liaise closely with benefits and pension administrators on behalf of management.
•     Assist in coordinating and/or conducting training workshops to support field offices on such topics as supervisory skills, performance assessments, effective interviewing, etc.
•     Perform other duties as assigned.

Knowledge, skills and abilities:

•     Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
•     Report to supervisor on variances and status on regular basis.
•     Work independently with initiative to manage high volume work flow.
•     Perform detail-oriented work with a high level of accuracy.
•     Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
•     Must exhibit high levels of professionalism, integrity and ethical values at all times.
•     Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
•     Record keeping, report preparation, filing methods and records management techniques.
•     Use a computer to accurately and rapidly enter and retrieve data and information.
•     Working knowledge of in-country employment regulations, e.g. Nigerian labor/employee relations statutes and capacity to apply them to FHI Nigeria.
•     Ability to intervene with all levels of staff, representatives of donors and collaborating agencies, individuals from diverse cultures, and the public with diplomacy and firmness.
•     Strong knowledge in salary structure and development, benefits and compensation, surveys/benchmarking and job evaluation systems.
•     Excellent written, oral and interpersonal communication skills with ability to work as a team member.
•     Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
•     Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
•     Attention to detail with a high degree of accuracy.

Qualifications:

•     BS/BA degree in Business Administration, Social Sciences or its recognized equivalent with 7 – 9 years of relevant experience.
•     Or MS/MA degree in Business Administration, Social Sciences or its recognized equivalent, and 5 – 7 years relevant experience.
•     Demonstrated success in multicultural environments is required.
•     Certified member of Chartered Institute of Personnel Management of related body is an advantage.

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Job Summary/Responsibilities:

•     Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.
•      Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.
•      Prepare monthly and annual financial reports, including financial status of subprojects account activities and submit reports with supporting documents on time to the Finance Director in Abuja.
•     Oversee contractual issues for the state offices.
•     Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property
•     Check the availability of budget; ensures that payment vouchers are properly completed and are adequately supported by relevant documents before they are processed
•     Ensure continuous flow of funds to state office and to sub recipients and retirement of finance and program advances to the State.
•     Provide support to and coordinate the FHI/Nigeria (MAPS) activities within USAID and PEPFAR guidelines and regulations.
•     With relevant parties from programs, finance and contracts and grants, support the development of subproject documents, work plans and budgets.
•     Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states.
•     Serve as point of contact for logistical and administrative needs in the state.
•     Coordinate all administrative and secretarial support services for the field office (as relevant).
•     Keep proper office records/filings as appropriate.
•     Record minutes of staff meetings and circulates same amongst the field staff.
•     Coordinate all travel details/logistics for the staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups.
•     Provide logistic support for workshops and trainings.
•     Coordinate all records/storage of supplies for the state office.
•     Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property.
•     Perform other duties as assigned.

Supervisory Responsibilities

• Supervises Drivers and Utility/Office Assistant at state office

Qualifications:

•     BSc. Or HND in Accounting, Business Administration or Economics and 4 years relevant experience.
•     Minimum of 2 years supervisory experience in office management and administration.
•     Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.