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  • Posted: Oct 6, 2014
    Deadline: Oct 6, 2014
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    Mott MacDonald is a global management, engineering and development consultancy adding value for public and private clients on agenda-setting, next-generation projects worldwide. We use our ingenuity to save our customers money and time, reduce risks, increase efficiency, maximise sustainable outcomes and advance best practice. We do this through innovativ...
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    Finance Officer

    Job Category

    Education, International Development

    Job Profile

    The Education Sector Support Programme in Nigeria (ESSPIN) is a six-year UK government funded programme designed to provide strategic technical assistance to support education reform at Federal level. A principal objective of the programme is to strengthen the ability of target States to plan and implement strategies for transforming the delivery of education services, to improve education management and funding mechanisms and thus to have a sustainable impact on teaching and learning in schools.

    The Finance Assistant will be responsible for the day-to-day management of finances within Abuja as applicable, in accordance with Cambridge Education’ systems and procedures and consistent with the client’s requirements.

    Job Description

    • Work in accordance with the project accounting handbook to administer programme funds at Abuja level;
    • In consultation with the National Programme Manager and the Deputy Finance Manager, produce regular rolling quarterly and monthly forecasts and submit monthly site returns to the Deputy Finance Manager in Abuja to feed into the monthly reconciliation and invoicing processes;
    • Maintain up-to-date project accounts on the system to ensure that timely, accurate and appropriate information is available to the programme management team;
    • Liaise with administrative and technical teams to ensure accurate forecasting and prompt disbursal and reconciliation of expenditure;
    • Supervise preparation of all payment vouchers, journal vouchers and cheques and ensure the timely settlement of all undisputed sub-contractor invoices;
    • Support the disbursement of fund for workshop and related activities, and the reconciliation of such disbursement
    • Monitor expenditure and advise the National Programme Manager and Deputy Programme Finance Manager of potential issues with regards to forecasting, disbursement or accounting;
    • Maintain a petty cash register and supervise the imprest accounts for Abuja based staff;
    • Establish good and considerate working relationships with all staff within the programme, demonstrating respect for their own roles and responsibilities.

    Candidate Specification

    Essential competencies/skills

    • Excellent financial management/ accountancy skills;
    • Good IT skills and confidence/proficiency in all Microsoft packages, and the ability to master CE in-house financial management system, FiFi;
    • Attention to detail and accuracy;
    • Ability to think ahead and produce accurate;
    • Willingness to be flexible and respond in a timely manner to support colleagues in Abuja head office and State Offices when the need requires;
    • May undertake periodic travel to State Offices for financial team meetings.

    Required academic/professional qualifications, training and experience

    • Educated to degree standard or equivalent
    • Relevant professional qualification (ICAN or ACCA, CIM, etc.)
    • Previous experience working in a large donor funded programme
    • Ability to work as a member of a team.

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    Driver

    Job Profile

    To support a portfolio of education programmes.
    All programmes are designed to provide strategic technical assistance at Federal level and in the states in the areas of education reforms and teachers’ skills improvement, aimed ultimately at improving student learning.

    Drivers will be expected to provide driving support to the state teams as well as other short term and long term technical specialists thereby aiding in the delivery of both Programmes goals and objectives. The drivers and fleet of vehicles form a major part of the programmes’ support teams, and professional drivers are integral to the successful delivery of the logistics plan of each programme.

    Job Description

    • Provide a courteous and efficient service to all internal/external customers, and is a valuable first point of contact for external customers visiting the state/country;
    • Perform daily vehicle checks and report maintenance needs promptly;
    • Drive carefully and safely at all times in line with international driving standards, and checks to ensure that passengers, other road users and the vehicle in his care are safe;
    • Ensure that all vehicle reports are duly approved and prepared on a monthly basis; records of mileage, fuel and maintenance costs made available to supervisor on or before scheduled dates;
    • Maintain a professional appearance by ensuring good personal hygiene, and wears a clean and ironed uniform at all times;
    • Ensure that adequate knowledge of the destination and route is gathered before departure;
    • Maintain assigned vehicle in a clean and roadworthy state at all times;
    • Ensure that approval for repairs is always obtained before taking the vehicle to the garage;
    • Ensure adherence to transport policy on vehicle usage;
    • Establishes good and considerate working relationships with all staff in the organisation, demonstrating respect for their own roles and responsibilities;
    • Be available outside standard hours in case of emergency and during missions;
    • Undertake missions work in provinces other than normal location with overnight allowance if necessary;
    • Approval of overtime should always be given before they are taken;
    • Ensure compliance with local administrative procedures required in the event of an accident;
    • Be responsible for in-vehicle equipment;
    Essential competencies/skills
    • Valid category B driving license significant driving experience
    • Demonstrable defensive driving skills (in town and on dirt roads);
    • Good communication skills;
    • Basic routine maintenance and vehicle handling skills;
    • Excellent knowledge of the city and major motorways in Nigeria and (state) in particular;
    • Willingness to be flexible and prepared to contribute to the company in other duties as required.
    Required academic/professional qualifications, training and experience
    • Minimum of OND;
    • Certified Professional driving training (preferred);
    • Fluent English & local language;
    • Previous experience of working within a multi-national team or project environment is highly desirable;
    • Excellent knowledge of the city and major motorways in Nigeria;
    • Significant experience in professional driving.

    go to method of application »

    School Improvement Specialist

    Job Profile

    To support the State Education and State Learning Specialists to further develop the capacity of State SUBEBs and MoEs to improve the management and quality of learning in public primary and JSS schools.

    Job Description
    You will be responsible for:
    • Assisting in the development and implementation of the capacity building programme for the State School Improvement Teams (SSIT), in order to enable them to better deliver development programmes for an advisory cadre and headteachers
    • Assisting the State and LGEAs in the planning and operation of advisory services ensuring close linkages with the Quality Assurance services at State and local levels.
    • Supporting the review of existing in-service provision and materials in order to inform the development, materials production and implementation of in-service programmes to strengthen basic teacher competencies.
    • Supporting ESSPIN State teams to implement the delivery of in-service provision to address basic teacher competencies across their States.
    • Liaising with the TDP programme supporting Teacher Training College reform in order to assist the States in developing structures and programmes which will support the longer-term continuous professional development needs of teachers.
    • Liaising with TA working on other ESSPIN components and TA working on other school improvement programmes (TDP, GEP, NEI, DEEPEN) in order to facilitate co-ordination and joined-up implementation.
    • Liaisinge with the school improvement TA to coordinate the work of the Learning Team.
    • Ensuring ESSPIN initiatives are integrated into the State Planning processes and funding is allocated for their implementation.
    Candidate Specification


    Key skills, qualifications and experience

    • A recognised teaching qualification and experience together with a higher degree in a relevant area and significant experience of working in education
    • Extensive practical experience of developing systems for school- based teacher support and improvement in Nigeria
    • Experience of developing programmes for master- trainers
    • Experience of developing materials for both training purposes and for direct school use
    • An extensive practical knowledge of educational development issues in Nigeria
    • Knowledge of current international literature and practical experience of, the planning and delivery of school based teacher support and education
    • Knowledge of the capacity constraints that may hamper effective and efficient action
    • The ability to manage change through other people
    • Good inter-personal skills and the ability to deploy them as and when necessary
    • The ability to lead and inspire colleagues and to act as a leader and also a member of a team

    go to method of application »

    Administrator

    Job Profile

    The Education Sector Support Programme in Nigeria (ESSPIN) is a six-year UK government funded programme designed to provide strategic technical assistance to support education reform at Federal level in up to 7 Lead States. The ESSPIN State Administrator will be responsible for managing the operations functions in the state which includes all administrative, logistical, facilities and procurement needs of the states. The administrator will also be responsible for providing support to the State Team Leader and both short and long term technical specialists working in the State.

    Job Description

    • Responsible for overseeing all the administrative, logistics, and facilities needs of the ESSPIN programme in the State;
    • Provide administrative and logistical support to the State Team Leader and all technical specialists working in the state;
    • Establish retainership agreements with contractors for the maintenance of the office and all other assets and estates in the State;
    • Establish a communications network with key stakeholders within the state and with colleagues in Abuja;
    • Ensure all office records are filled accordingly. This includes ensuring the maintenance of an up to date asset register for the States;
    • Facilitate development of a list of preferred providers of accommodation and training facilities across the State with cost guidelines;
    • Ensure the smooth running of the state offices by ensuring adequate supply of office equipment and strict compliance with health and safety regulations;
    • Ensure that the ESSPIN State office meets all the pre-set Mott MacDonald QES requirements under the direction of the ESSPIN Operations Manager  in Abuja
    • Support the State Team Leader and/or the State Technical Specialists in preparing budgets for training events and workshops;
    • Support the Finance Officer by providing relevant financial information to inform the production cash flow forecasts etc.
    • Ensure effective coordination of staff in the state and proper delivery of duties; establish good and considerate working relationships within the organisation, demonstrating respect for their own roles and responsibilities.
    • Monitor and record all maintenance work carried out in the office, assets and estates within the state.
    • Line-manage Administrative Assistant, Office Assistant and drivers. Responsible for their performance reviews as well as personal and professional development.
    Work with the ESSPIN HR unit in coordinating all human resource needs of the staff at state level. Ensuring proper feedback to HR and also meeting all pre-set deadlines.
    • Work closely with all immediate colleagues and Government staff within the State Office to provide a high quality service to internal and external customers;
    • Ensure the maintenance of a healthy and productive work environment within the ESSPIN State offices.

    Essential competencies/skills

    • Excellent organisational skills
    • Proven people management and communication skills
    • Good IT skills and confidence/proficiency in all Microsoft packages
    • Attention to detail and accuracy
    • Ability to work under pressure and solve problems whilst retaining the support of colleagues and technical specialists alike
    • Pro-active approach to dealing with technical specialists’ logistical and training needs
    • An interest in the technical work taking place under the programme.
    • Willingness to be flexible and prepared to contribute to the company in other duties as required.

    Required academic/professional qualifications, training and experience

    • Minimum of first degree or equivalent in relevant area
    • Relevant professional qualification in administration/office skills/ICT
    • Previous experience in providing administrative support to a programme team
    • Previous experience of working within a multi-national team highly desirable.

    go to method of application »

    Access and Equity Specialist

    Job Profile

    The Education Sector Support Programme in Nigeria (ESSPIN) is a six-year UK government funded programme designed to provide strategic technical assistance to support education reform at Federal level. A principal objective of the programme is to strengthen the ability of target States to plan and implement strategies for transforming the delivery of education services, to improve education management and funding mechanisms and thus to have a sustainable impact on teaching and learning in schools.

    The Advisor will have responsibility for activities in the State relating to gender and equity, out of school children and social exclusion as well as community interaction activities relating to voice and accountability. These will include Strategic coordination and promoting participation of girls and women safe spaces within school governance reflecting women and girls concerns,coordinate the design, implementation, monitoring and scaling up in collaboration with state agencies the Girls Education Project . Manage linkages within other aspects of the school improvement programme whilst mainstreaming and reporting on gender and inclusion at state level.
    The Gender and Inclusion Specialist will be responsible for engaging and
    forging links with state agencies, Ministries and departments as well as
    CSOs partners and developing their capacity for social inclusion, voice and accountability.

    Job Description

    • On a quarterly basis, review and agree with the State Team Leader, the Lead Specialists
      and Task Leaders in Community Engagement and Learner Particpation objectives and targets for activities related to IQTE, Gender, girls education and women and girls safe spaces in the State.
    • Draw up quarterly work plans to be agreed with the State Team Leader, Task Specialists
      for CSO coordination and Gender and Inclusion with over all coordination from Lead Specialists in Community Engagement and Learner Participation
    • Provide direct specialist inputs as per agreed work plans, interacting with government parastatals and agencies and other stakeholders as necessary to achieve set targets.
    • Provide technical direction in integrating Gender and Inclusion practices into state, school and community levels plans in collaboration with the different outputs specialists.
    • Provide technical support in the implementation, budgeting, monitoring and reporting on key aspect of the IQTE
    • Provide technical guidance and coordinate monitoring of set results/targets and
      report accordingly
    • Work with the School Community Interaction specialist in supporting
      and providing technical guidance to social mobilization department in state roll out of SBMCs, development of women, girls safe spaces and Girls education project
    • Support, provide briefing and guidance on State‐specific conditions and issues to visiting short‐term consultants.
    • Participate in regular (monthly) specialist team meetings for the Community Engagement and
      Learner Participation component of the programme.
    • Submit monthly reports to the State Team Leader and the Lead Specialist in consultations with Task Specialists. These reports will focus on progress, issues and next steps in accordance with the state guidelines and output targets/milestones.
    • Contribute in compiling quarterly and annual reports as directed by the State Team Leader and Lead Specialist in Community Engagement and Learner Participation for clients.
    Extent of authority

    The State‐based Gender and Inclusion Specialist will report to the State Team Leader, but will take professional direction and guidance from the Lead Specialist in Community Engagement and Learner Participation and Gender and Inclusion Task specialist..

    Special relationships and contacts

    Establish and maintain good working relationships with the State based technical and administrative teams as well as engage fully with State parastatal and LGA officials and other stakeholders.

    Essential competencies/skills

    • Practical knowledge of educational development issues in Nigeria.
    • Knowledge of current international literature on Social Development and Community sensitisation and mobilisation.
    • Knowledge on gender, IQTE and social development issues
    • Knowledge about Monitoring and evaluation
    • Knowledge of Nigerian Government structures and systems.
    • Knowledge of the capacity constraints that may hamper effective and efficient action.
    • Ability to manage change through other people.
    • Possession of inter‐personal skills and the ability to deploy them as and when necessary.
    • Ability to provide constructive guidance and feedback to other professionals.
    • Ability to work cooperatively and collaboratively as a member of a team.

    Required academic/professional qualifications, training and experience

    • A minimum of a degree‐level qualification in a relevant area and extensive experience of working in education, community development or social sector reform in Nigeria.
    • Extensive experience of working with communities and CSOs.
    • Experience of providing professional inputs in development assistance programmes.
    • Experience of working with Nigerian government and civil society groups.
    • Ability to communicate in Hausa and work in communities

    Method of Application

    To apply use the links below

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