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  • Posted: Oct 3, 2014
    Deadline: Not specified
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    APM Terminals is an international container terminal operating company headquartered in The Hague, Netherlands. It is one of the world's largest port and terminal operators as well as providing cargo support and container Inland Services, and is the largest port and terminal operating company in terms of overall geographic scope operating a Global Terminal N...
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    Personal Assitant to the MD

    Location: Lagos
    Ref.: AT-057133

    Key Responsibilities

    •     Represents the MD, where appropriate in internal meetings, while making informed decisions within his authority.
    •     Liaises with stakeholders and other employees as appropriate and directed.
    •     Organizes and attends meetings with the MD, taking minutes and ensuring the MD is well-prepared for meetings.
    •     Manage and update the MD's calendar/diary with appropriate reminders on schedules.
    •     Arranges travel and accommodation and, occasionally, traveling with the MD to provide general assistance during travel, meetings or presentations.
    •     Carries out background research and presenting findings into subjects of interest to the MD.
    •     Organizes and stores paperwork, documents and computer-based information for the office of the MD.
    •     Generates and processes documents, briefing papers, reports and presentations.
    •     Screens telephone calls, enquiries and requests, and handling them as appropriate.
    •     Receives and manages the entertainment of the MD's visitors.
    •     Manages all correspondences in form of letters, emails and taking dictation and minutes.
    •     Other tasks as required by the Managing director.

    Qualification and Experience

    •     Bachelor's degree in Law, Business Administration or related field from an accredited university.
    •     At least three to five years of experience as a personal assistant to a top management professional
    •     Qualification as a Chartered institute of Secretaries and Administrators is desirable
    •     A masters degree (MBA preferred) would be an advantage

    Knowledge:

    •     Must have extensive knowledge of Secretarial and document control
    •     Must be familiar with basic legal concepts, contractual agreements and SLA’s.
    •     Must have business acumen
    •     Basic knowledge of branding and communication
    •     Requires proficiency in various software applications and programs, specifically ALL Microsoft Office suites
    •     Knowledge of multicultural systems, diversity and inclusion

    Ability:

    •     Strong analytical skills
    •     Ability to manage confidential information on daily basis
    •     Ability to empathize, be tactful, and diplomatic
    •     Ability to work both independently and within a group
    •     Ability to set priorities and multi task
    •     Ability to network, interact and influence key decision makers within and outside circle of influence
    •     Well developed English oral, written communications and report writing skills.
    •     Requires capability to anticipate problems by recognizing the key issues in problems and creating contingency plans and alternative solutions

     

    Method of Application

    Interested and qualified candidates should click here to apply online.

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