• Administrative Vacancy at Jagal Group

  • Posted on: 18 September, 2014 Deadline: Not Specified
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  • Nigerdock’s fabrication yard is the standard by which excellence in the industry is measured. It has delivered on the country’s most important oil & gas construction projects including Total’s Usan and Akpo fields, ExxonMobil’s Erha and MIPS projects, Chevron’s Agbami and Escarvos Gas Projects as well as Shell’s Bonga project. The company’s capability includes construction of FPSO topside process modules, offshore platforms, flares, bridges and has built several of the world’s largest deepwater SPM buoys. The company is focused on becoming an FPSO topside integration centre for the industry.

    Nigerdock is committed to the highest safety standards in the industry and has defined and maintained Health, Safety and Environmental Manuals, Policies and Procedures for all of its operations. The company’s workforce is consistently trained in the safe working practices of their individual fields.

    Group Company Secretary

     

    Purpose / Role

    Reporting into the Group Executive Chairman and the Senior Legal Counsel, this role will provide a full range of oversight/supportive activities in Company Secretarial, Governance, and Regulatory services and to ensure compliance by the Group with its legal and regulatory obligations and to ensure all entities actively deploy good Governance practices

    Key aims and objectives

    Organize and Manage the Company Secretary functions for the Group
    Ensure the highest levels of Corporate Governance processes are implemented and followed
    Implement and manage a world class corporate document management system

    Prime responsibilities and duties 

    Governance

    • Full Company Secretary Service to Jagal Group and all of its subsidiaries, joint ventures and related entities This will require regular contact with the Chair/MD’s and that agendas are set which meet the needs of the Jagal Group Executive Committee and those of individual companies
    • Provide governance advice and support to Jagal Group companies 
    • General advice on Governance to all boards and committees in Jagal Group
    • Advice on specific Governance issues, such as Standing Orders, Code of Conduct
    • Network with/benchmark our Company Secretary function against that in comparable companies to ensure the service provided to Jagal Group represents global best practice
    • Continuously review, revise and update section policies, processes and procedures to ensure that Jagal Group operates under global best practices

    Regulatory

    • Advice to all parts of the business to ensure a good awareness of the regulatory obligations of Jagal Group
    • Act as project manager in relation to preparatory work to ensure that Jagal Group and its entities are ready for any regulatory inspection 
    • Act as the “eyes and ears” of the organization to ensure we know “what next” in terms of the regulation of our business

    Accounts Preparation

    • Project manage the above-referenced activities to ensure these are done to time and quality, liaising with relevant departments (e.g. finance, internal audit, legal corporate governance) and external auditors and law firms
    • Take lead on organizing the company AGM’s
    • Be responsible for ensuring that list of Members is up to date and that it is updated to reflect changes dictated by our rules (e.g. cessation of membership where a member does not attend meetings)

    Corporate Database / Statutory Books 

    • Conduct a monthly review to ensure we have a good quality and complete and up to date set of records for all companies in the Jagal Group that meet or exceed legal and regulatory requirements
    • Ensure we publish relevant Corporate Information for joint ventures in a way that is accessible and usable by relevant shareholders Also ensure appropriately packaged information is set to include all new business bids/tenders
    • Maintaining statutory books, including registers of members, directors and secretaries;
    • Handling correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders
    • Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements

    Control Environment / Policies

    • Ensure we have in place those policies required by law/regulation and/or agreed by the Board/Executive Board as required
    • Ensure all elements of Control Environment are in place and updated as necessary
    • Participate in the knowledge management system creation and implementation as it relates to company secretarial document and knowledge management

    Insurance

    • Ensure the Company has appropriate insurance cover in place as part of its control environment, and that we have in place appropriate insurance brokers with a good knowledge of our sector to ensure good advice and efficient claims processing
    • Manage the Insurance Officer and ensure that this post delivers the outputs set out in that role’s job description
    • Ensure we have good knowledge of the insurance market and of the insurances covered by comparable organizations to assess that we carry appropriate risk mitigating insurances and are getting good value for money

    Key internal interfaces

    • Group Executive Chairman and C-Level personnel
    • Group Audit Manager 
    • Business Unit MDs 
    • Corporate Governance and Compliance Director
    • Key external interfaces

     Key external interfaces

    • Regulators
    • Auditors
    • Lawyers
    • Brokers

    Desired Skills and Experience

    • Bachelor’s Degree enhanced with Company Secretary and/or paralegal training and certification
    • An experienced paralegal and/or company secretary with  15 years of experience from local and international in-house corporate management firms or private practice law firms who has a well-developed understanding of corporate regulatory law
    • A ‘hands-on’ professional who is energetic and personally engaged in the delivery of advice, structuring the legal and corporate secretarial function, and will enjoy all aspects of establishing the Group and its governance structures as well as more transactional issues related to individual companies
    • Must have knowledge in Nigerian Content law, Nigerian Cabotage Law, Nigerian Marine Law and Freezones
    • General experience in Oil and Gas industries with reference to Exploration & Production Contracting services 
    • Excellent IT skills, including MS Word, Excel, PowerPoint, and document management systems
    • An individual who proactively spots opportunities and problems, can synthesize the commercial and political realities and effectively engage with a range of stakeholders within Government, the regulatory functionaries and the Group legal and auditing representatives
    • Experience with insurance administration and working with brokers
    • Previous experience with planning, organizing and servicing internal and external meetings, Annual General Meetings, and corporate away days
    • Basic knowledge of company law and the regulation of free zone and onshore companies
    • Excellent verbal & written reporting & communication skills
    • Ability to communicate flawless in local Nigerian dialects in essential for this role
    • Good time management with the ability to plan effectively, prioritize and complete work to deadlines
    • Meticulous approach to detail
    • Budget management skills
    • Excellent interpersonal skills & able to work effectively with people from a diverse range of Nationalities & backgrounds, including board members
    • To ability to both strategically and tactically ensure confidentiality of documents, conversations and decisions at all times
    • Effective in a small and multi-functional team
    • Able to attend meetings off-site and occasional meetings outside usual office hours
    • Ability to take further responsibilities as may be required Group wide, and delegated by the Board from time to time

    Method of Application

    To apply for this position, click here

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