Supply Chain Manager - Damaturu at International Rescue Committee

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Yobe, Nigeria

Job Description

Background/IRC Summary:  The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In February, 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri and Monguno of Borno State and Damatru of Yobe State. Currently, IRC Nigeria implements programs primary health care, nutrition, environmental health, women’s protection and empowerment, protection, child protection, education, food security & livelihoods.

Job Overview/Summary:

The Supply Chain Manager is responsible for the efficient coordination and management of the supply chain function for IRC Yobe in compliance with IRC and donor regulations. The positon will direct supervision to Procurement, warehouse and fleet officers and in Yobe. Key responsibilities include procurement management, inventory and warehousing management, assets and properties management and vehicle & transport management. The position would report to the Borno Office Field Coordinator with dotted line of reporting to the Senior Area Manager and will work closely and receive technical support from the Supply Chain Coordinator.

Major Responsibilities:

Program Management, Technical Quality, and Strategy:

• Be accountable for periodic circle count as per the standard operating procedure to ensure that stock management system is adhered to by the warehouse officers and storekeepers.
• Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report is produced.
• Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
• Provide on-going training to Field Warehouse Officers and Storekeepers in their relevant functions and reporting.
• Oversee warehouse operations throughout Yobe office (with particular emphasis on medical and pharmaceutical stores) ensuring proper stock-keeping records, storage conditions, security and facility maintenance
• Provide cross training to Health Program Managers on IRC warehouse and drug supply chain procedures to enable Health Program monitoring and spot checking of warehouses
• Train warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
• Finalize monthly report for the expendables store outlining all stock movements and remaining balances.
• Ensure donor reports for stock are complete and submitted to the Grants Department on time as per donor requirement.
• Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
• Ensure warehouse and stocks are secure, well managed and documented.

Asset Management:

• Ensure proper tracking, maintenance, and recording of all IRC assets in Yobe offices, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them through the use of the Equipment Issue / Receipt forms.
• Define and implement maintenance systems and procedures for assets, including training of staff and follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to field coordinator and supply chain coordinator for review.
• Ensure donor reports for assets are complete and submitted to the Grants Department on time as per donor requirement.
• Ensure disposal of assets is reviewed and implemented on an annually as per IRC and donor requirements regulations.

Fleet and Transport Management:

• Oversee the management of the transport fleet for IRC Yobe offices. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams and Field Coordinator/Manager.
• Ensure that systems are in place to account for transported goods.
• Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting and analysis for continuous improvement.
• Ensure management, tracking, maintenance and reporting of all IRC vehicles according to IRC policy.

Program Development:

• Produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Excellent organizational skills with the ability to prioritize workload
• Well organized and analytical
• Able to work well in a team and to undertake assigned tasks independently

Key Working Relationships

Position Reports to:  Senior Area Manager and Supply Chain Coordinator
Position directly supervises: Procurement Officer and Supply Chain Officer

Indirect Reporting: Senior Area Manager

Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.

Internal:

Country Program: Supply Chain Manager, Supply Chain Coordinator, Transport, Maintenance, warehouse and asset team, Operation team, SAMS and program Leads.

Region/Global: RSCD, GSC team

External: 

State-level logistics clusters and Local government authorities.

Qualifications

Education: Diploma/BS.C/HND

Work Experience: Minimum of 3 years

Demonstrated Skills and Competencies

• Technical experience managing pharmaceutical and non-pharmaceutical commodities, Transport, Asset and maintenance preferably in Yobe State, including knowledge of best practices around storing, managing, distributing and reporting on pharmaceutical and non-pharmaceutical commodities.
• Technical experience interpreting key monitoring and evaluation indicators and data and using it to make quality assurance decisions and reporting.
• Demonstrated understanding of Supply chain policy and regulations and existing Logistics actors and processes.
• Strong critical thinking and creative problem-solving skills with ability to make sound judgment. Proven ability to plan and manage multiple tasks in parallel to optimize the short seasonal implementation window in multiple locations. Capacity to respond rapidly to evolving challenges, devise appropriate solutions and achieve results.
• Cultural awareness and the capacity to learn rapidly and adapt management approaches to varying cultural and security contexts.
• Strong sense of personal integrity.
• Demonstrated Managerial / Leadership Competencies:
• Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential continuously seeks to learn, share knowledge and innovate
• Understand, implement and monitor adherence to IRC Supply Chain policies and procedures including Asset and Inventory Management, Vehicle and Equipment Management and Drug Management
• Ensure that compliance with policies is documented through systematic and random verifications of policy implementation
• Temporarily fill Warehouse and transport Officers gaps during staff absence or position vacancies
• Promptly inform the Senior Area Manager and Supply Chain Coordinator of any areas of concern or potential or suspected violations of policies and procedures

Language Skills:

• Fluently speak and write English language clearly

Working Environment: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.