Strategic Business Support at Westernfield Expert Construction Limited

CORE RESPONSIBILITY: Responsible for handling front office reception and administration duties, including greeting guests and offering them  beverage, answering phones, handling company inquiries, and sorting and distributing mails.

JOB DUTIES

Correspondence And Document

• Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO’ signature
• Assist in Preparation and arrangement the collation & biding of documents for presentations as directed
• Ensure all documentation is appropriately filed for ease of reference and efficient retrieval.
• Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.
• Handle social media platforms of the CEO by projecting the brand of the organisation in a positive limelight.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).

Office Management

• Maintain office security by following safety procedures and controlling access via the reception desk (e.g monitor logbook, access control).
• Performs administrative and office support activities
• Welcome all visitors with warm welcome and guide them properly
• Answer switchboard in accordance with standards of proper telephone etiquette.
• Arrange beverage and snacks for CEO, his visitors or clients during meetings.
• Responds to inquiries from visitors, others and refers, when necessary, to the appropriate person, official or department.
• To work on other assigned task given by the Line Manager

Qualifications

• Bsc in Business Admin, Mass communication or Social Sciences related field
• Minimum of 1 year post NYSC cognate experience

SKILLS SET

• Clerical skills
• Excellent written & verbal communication skills
• Analytical & critical thinking skills
• Interpersonal skills
• Confidential attributes
• Computer skills
• Reasoning ability
• Relationship Management