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  • Posted: Aug 16, 2022
    Deadline: Aug 26, 2022
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  • Malaria Consortium Nigeria is committed to tackling the large number of malaria cases and deaths in the country. Working in partnership with the Ministry of Health and other partners, we lead and support three major malaria control initiatives in the country: Support to the National Malaria Control Programme (SuNMaP); NetWorks and MAPS. Our areas of focus in...
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    State Finance Officer

    Job Summary

    • We are recruiting for a State Finance Officer to join our team in Kebbi State. The State Finance Officer will be responsible for timely posting of all invoices approved and paid, budget analysis and reconciliation, petty cash management, banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
    • S/he will also ensure orderliness within the finance department.
    • The Finance officer will deal with all cash receipts and payments as well as advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.

    Key Accountabilities
    Finance Work (50%):

    • Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:
      • Bank reconciliation statement including copy of bank statement
      • Aged list of outstanding Advances and Other ledger balances
      • Fixed asset register update and Spot Check reports
      • Authorized Petty Cash Count Certificate and reconciliations
      • Monthly timesheet update
      • End of Month Checklist
    • Making Payments of all meetings, workshop and training participants and consultants
    • Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs and by adhering to the MC Manual, Policies and Procedures
    • Advising the State Team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.
    • Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs
    • Register Invoices delivered by suppliers into PSF
    • Post Field returns into PSF as per MC guidelines
    • Review all cash and Bank transactions posted into PSF on a weekly basis
    • Support in the preparation of monthly BVAs
    • Support in budgetary planning and revisions
    • Support in the timely completion of checklists for month and year ends
    • Be responsible for issuing travel and activity advances to the team members, consultants for any official travels, including reconciliation of the same on return
    • Any other reasonable duties as may be required from time to time

    Suppliers Invoice (25%):

    • Receive all invoices of suppliers and vendors from the Senior Administrative officer and prepare the Invoice authorization forms
    • Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorized personnel
    • Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorized personnel
    • Post payments onto PSF general ledger ensuring the accuracy of all the required codes

    Filing and Admin (15%):

    • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
    • In -charge of collating timesheets of all field office staff

    Petty Cash management (10%):

    • In charge of keeping the Petty cash imprest system and records, making requisitions and issues as approved by the authorized personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
    • Count Petty Cash on a minimum of a monthly basis with the Project Manager/Finance Manager
    • Post all petty cash invoices and vouchers into the General Ledger with accurate codes

    Person Specification
    Qualifications and Experience:

    Essential:

    • A Degree in Accounting or Business Administration is required.
    • Minimum of 3 years’ experience in a related function.
    • Experience in working in INGO.
    • Knowledge of NGO donors and their financial reporting requirements
    • Willingness to learn at all times.

    Work-based Skills:

    Essential:

    • Working knowledge of accounting software, especially PS Financial
    • Excellent computer skills with high proficiency in Microsoft excel
    • Strong ability to be able to manage and prioritize multiple tasks
    • Good analytical and reporting skills
    • Excellent interpersonal and communications skills
    • Able to manage pressure
    • Excellent team player, including working in diverse cultural environment

    Salary
    Competitive.

    go to method of application »

    Supply Chain Officer

    Job Purpose

    • To provide technical support on the supply chain management of malaria commodities at the project office in Borno State.

    Scope of Work

    • The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
    • S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

    Key Accountabilities
    Supply Chain Management (70%):

    • Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
    • Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action.
    • Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined.
    • Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state.
    • Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources.
    • Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
    • Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
    • Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams.
    • Carrying out post-distribution gap analysis for all SMC commodities at the assigned state.
    • Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
    • Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store.
    • Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities).
    • Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
    • Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data.
    • Maintaining and regularly updating a database of SMC malaria commodity logistics data.
    • Performs other duties as directed by the Zonal Project Manager.

    Coordination/Feedback (30%):

    • Ensure smooth relationship with Country Office and Supply Chain Managers
    • Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
    • Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
    • Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
    • Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
    • Provide regular feedback to the country Supply Chain Manager in a timely manner
    • Provides support to the zonal project manager on program implementation

    Qualifications and Experience
    Essential:

    • Have a Bachelor's Degree in Pharmacy with 5 years post –qualification experience.
    • Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
    • The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS.
    • Experience working with and engaging stakeholders at the state level
    • Ability to engage with stakeholders on the supply chain management of public health commodities.
    • Good inter-personal, communication and planning skills.
    • Strong analytical skills.
    • Proven writing skills in English.
    • Ability to work effectively and sensitively in developing countries.
    • A collaborative and flexible style, with a strong service mentality.
    • Negotiation, Facilitation and coordination skills.

    Salary
    Competitive.

    go to method of application »

    Senior Procurement Officer

    Job Purpose

    • Support the strategic procurement of goods and services, supplier sourcing and logistics/supply chain requirements for programme implementation in Nigeria.
    • This will include providing monitoring and managing Malaria Consortium’s procurement processes at country level with strict compliance to the procurement policy, value for money and management processes.
    • Job will also involve contract management, supplier performance evaluation and procurement risk management.

    Scope of Work

    • The Senior Procurement Officer will support the programme procurement plan development and implementation.
    • The Job holder will coordinate all threshold assigned procurement in accordance with the Malaria Consortium Procurement Policy. This will include providing the analysis for all MC agreements and will monitor their implementation.

    Key Working Relationships:

    • The Senior Procurement Officer will report to the Procurement Manager and will work closely with the Country Operations Manager, Zonal admin Manager, Program leads, Logistics officer and all staff to provide them procurement support function.
    • The Senior Procurement officer will provide technical oversight on State Admin Officers procurement functions.

    Key Accountabilities
    Procurement (60%):

    • Coordinate procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference.
    • Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can plan for their arrival.
    • Process all related payments for procurements made within the specified timeline per MC agreements while ensuring documentation is complete and uploaded on SharePoint as at when due.
    • Upload and track all documentation related to MC Procurement processes on SharePoint and secure in line with Data protection policy requirements.
    • Support and coordinate the Country Procurement Review Committee (PRC) meeting per Malaria consortium Procurement Policy guidelines.
    • Serve as procurement covers to state admin officers on all procurement actions within the threshold.
    • Submit monthly reports on procurement management and procurement trackers detailing all procurement actions and timelines carried out every month.

    Operations planning (15%):

    • Collaborate with the Procurement Manager to ensure effective and efficient workflow of procurement processes in country related to contract monitoring, supply chain planning, proper asset registrations and logistics planning
    • Support the programme and project managers to develop, implement and review their programme / project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes.
    • Conduct regular price list surveys in Abuja for all regularly sourced supplies and services.
    • Conduct an annual market survey for regularly sourced supplies to ensure Malaria Consortium is considering all qualified suppliers in the market for regularly required items.
    • Any additional tasks delegated and assigned by operations lead related to job role.

    Strategic Supplier Agreements (25%):

    • Maintain a database of all registered suppliers, pre-qualified suppliers and Contract agreements in a secure manner.
    • Carry out routine risk assessments for supplier engagement and contracting
    • Provide the analysis for and set up active Framework Agreements and creation of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
    • Track all procurements against all strategic supplier agreements and provide monthly reports to the Procurement Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year

    Person Specification
    Qualifications and Experience:

    • Degree or similar qualification in Procurement or related field.
    • At least 4 years experience working in an operations related role specifically in procurement.
    • Proven writing skills in English.
    • Ability to work effectively and sensitively with staff in other locations.
    • A collaborative and flexible style, with a strong service mentality.
    • Facilitation and coordination skills.
    • Sector awareness related to procurement.
    • Excellent interpersonal and communication skills.
    • Excellent computer skills with proficiency in Microsoft Word, Excel and Powerpoint.
    • Analytical skills.
    • Is committed to the mission of Malaria Consortium and its values.
    • Good coordination skills.

    Salary
    Competitive.

    go to method of application »

    Program Officer

    Job Purpose

    • The purpose of this assignment is to contribute, facilitate and monitor the development and implementation of project plans and activities in close consultation with counterparts and with the Senior Project manager.

    Scope of Work

    • The program officer will work under the supervision of the Senior Project Manager for the IPTI Project and will support the development and implementation of measures to achieve the project objectives.

    Key Accountabilities
    Planning (40%):

    • Support the development of concept notes, terms of reference.
    • Draft meeting agendas, minutes and reports for internal and external activities.
    • Organize project activities in coordination with the team lead.

    Executing (35%):

    • Support the management process for consultants contracted.
    • Support the preparation and and delivery of presentations as relevant for purposes both within and external to the project.
    • Participate in project internal meetings and activities and provide support as may be requested and/or delegated.

    Monitoring and Controlling (25%):

    • Travel within the region and beyond as required to support the implemention of  project activities.
    • Engage in coordination and networking with other MC programmes, project partners and with other relevant stakeholders.
    • Support knowledge management processes within the project.

    Person Specification
    Qualifications and Experience:

    • Bachelor's Degree in a related field.
    • Minimum of 3 years INGO experience in a similar position.
    • Excellent project planning, management and monitoring & evaluation skills
    • Experience managing programme / project budgets.
    • Exceptional analytical, conceptional and organizational skills.
    • Proven good working knowledge of computer applications (e.g. MS Office Package).
    • Resourceful and resilient and able to stay motivated in the face of setbacks or during periods of pressure.
    • Willingness to strengthen skills and competences as required by the task to be performed in line with measures agreed with the supervisor and management
    • Willingness to travel to the field and other programmes offices in Nigeria.
    • Ability to synthesise and analyse information, and make clear, informed decisions
    • Ability to build relationships quickly with a wide range of people, both internally and externally.
    • Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
    • Cultural awareness, with strong written and spoken communication and interpersonal skills in English.

    Desirable:

    • International exposure and/or work experience in an international company/organization is an asset.
    • Technical experience/knowledge in specific types of humanitarian intervention eg Health.
    • Working knowledge of the local language(s).
    • Good management and organizational skills.

    Salary
    Competitive.

    go to method of application »

    Accountant

    Job Summary

    • We are recruiting for Accountants to join our team in our Kano Office.
    • The Job holder will maintain and control the completeness and accuracy of the financial system for the State offices he will supervise and provide a full accounting service in reporting all transactions to the Nigeria Head office accurately on a timely basis.
    • The Accountant will support and report to the Finance Manager but will interact and work with the State Programme Manager if allocate to States to ensure internal control system is adequate.
    • The Accountant will work closely with management, technical and operations team in country.
    • The Accountant is a Members of the finance team in the country office   and the Accountant will work closely with other finance staff in all programmes in MC Nigeria portfolio.

    Key Responsibilities
    Management Accounting (25%):

    • Issue monthly project management accounts to project managers or State Programme managers (as applicable) and meet with each monthly to discuss the results, amend mis‐posting and other errors.
    • Prepare a country variance report of the major variances of each project and share with the Project Manager , so that they can review and approved the agreed actions for improving financial performance.
    • Assist project managers or State Programme manager (as applicable) to plan future expenditure and cash needs and to take remedial action where there are overspends
    • Work with the project managers or State Programme manager (as applicable) on supporting the internal forecasting process that take place every four months to produce a financial plan linked to their work plan.
    • Work with Finance Manager in preparing all mapped and phased budgets from the financial plans for inclusion in the internal forecast.
    • Analyse project expenditure to ensure value‐for‐money.
    • Maintain a database of costing to enable cross‐project comparisons to be made and to assist and speed up the preparation of new project budgets by technical staff.

    Reporting (25%):

    Internal reporting:

    • Prepare monthly reports to the CFM or Finance Manager (as applicable) to a set monthly finance timetable which comprises the following:
    • Bank reconciliation statements including copy of bank statement
    • Aged list of outstanding Advances and Other ledger balances
    • Fixed asset register update and Spot Check reports
    • Authorised Petty Cash Count Certificate and reconciliations
    • Monthly timesheet update

    External reporting - Donor Reports:

    • Prepare donor financial reports in conjunction with Finance Manager or project managers (as applicable) on a timely basis and with the frequency required by the donor
    • Respond and take corrective action to any review comments from both the project managers and the Finance  Manager on the donor reports
    • Assist project managers in the revision and realignment of their donor budgets.

    Financial Administration (5%):

    • Act as the first point of contact for projects and programmes payment queries.
    • Assist the Country Finance Manager with queries relating to all projects report
    • Manage and oversee the entry of all Nigeria Naira payments and receipts into the GL for MC Nigeria programme portfolio.
    • Manage and oversee the entry of all the allocated States payments and receipts into the GL for MC Nigeria programme portfolio.

    PS Financial System (10%):

    • Check the correctness of coding, completeness of financial documents and review the batches of invoices and payments prior to posting to the accounting system
    • Review all outstanding advances with the Abuja and filed offices  Finance Officers (as applicable) and ensure they are chased and cleared on the accounting system
    • Make sure that all collections are made using MC receipt voucher and deposited to the appropriate MC account on time
    • Make adjustments as necessary using a Journal Voucher (JV) and keep the JV form sequentially in file, after approval by the Finance Manager/CFM.

    Compliance and Internal Control (15%):

    • Conduct periodic internal Control review and compliance visit to the field offices to ensure all procedures are adhered to
    • Identify compliance and internal control weaknesses and make recommendation on the way to correct lapses and forestall reoccurrence
    • Produce monthly review report and field visit report including monthly trackers on all internal control and related issues and follow up for prompt resolution.

    Field Offices (10%):

    • Arrange for timely fund transfers to the field offices and ensure proper accounting of transfers
    • Review transactions and monthly returns of the field offices for error and accuracy
    • Check correct procedures are followed for all transactions
    • Support the field offices to close the books of accounts on monthly basis according to the finance timetable
    • Support in the preparation and review of bank reconciliations for the field offices
    • Carry out regular visits to all field offices to ensure quality in all aspects of finance management and support finance staff
    • Conduct orientation of new finance staff at all levels in the field offices
    • Act as conduit between field offices and Country Office in Abuja on issues resolution
    • Provide training and build capacity of the project team based in the field offices, in order to continuously improve the finance systems

    Human Resources (5%):

    • Manage all Finance Officers in the hub state offices as applicable.
    • Work with the  Finance officers to set personal objectives for continuous development and performance expectations in coordination with the CFM and carry out performance review at regular intervals and at an annual review including the setting of objectives for the year
    • Manage and provide active support, capacity building, motivation and leadership to the  Finance Officers
    • Approve timesheet for Finance Officers and delivery to the CFM on time
    • Manage the Finance Officers to coordinate staff absences in covering all gaps and handovers prior to any leave

    Finance Support to Additional Assigned Programme Activities (5%):

    • In consultation with the Country Finance Manager or Finance Manger (as applicable), take the lead in planning, implementing and review the finance aspect of the additional assigned programme activities
    • Assess and mitigate any financial risk to MC in carrying out these programme activities
    • Ensure all individual involved in these additional assigned programme activities are abreast and comply with finance, procurement and other relevant procedures of MC
    • Ensure all advances are fully retired, budget / expenditure analysis prepared for all the additional assigned programme activities

    Qualifications and Experience
    Essential:

    • Qualified ICAN, ACA, ACCA or CIMA Accountant
    • Minimum of five (5) years’ experience in non-profit Accounting preferably with an International Organization, with at least 2 years’ experience at the management level.
    • Excellent computer skills with high proficiency in Microsoft excel.
    • Working knowledge of accounting software.
    • Good analytical and reporting skills.
    • Strong ability to be able to manage and prioritise multiple tasks.

    Salary
    Competitive.

    go to method of application »

    LGA Field Assistant

    Job Summary

    • We are recruiting for a LGA Field Assistants to join our team in Kano, Kaduna, Jigawa and Niger offices.
    • The position will support the Primary Health Care (PHC) departments in the local government areas (LGAs) of the intervention states to carry out SMC activities.
    • The LGA Field Assistant will embed within the LGA team to provide technical assistant in the implementation of SMC-related activities for pre-implementation/planning phase, during and post-implementation phases. 

    Specific Activities for the Personnel
    Programme Implementation, treatment tracking and management (70%):

    • Support to implement all SMC activities at health LGA level, including timely implementation of work plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
    • Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
    • Responsible for capacity building of field partners (Supervisors, HFW, CDDs, and community mobilisers) through training, on-job support and quality supervision.
    • Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
    • Ensure implementation of activities is in line with the laid down protocols, by continuously monitoring and conducting supervision and on-job training of LGA, HFW and CHWs
    • Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.

    Reporting & data quality control (10%):

    • Review all field implementer reports, provide feedback on areas which needs correction and submit the final hard copy report to the LGA Cluster supervisor after LGA Level approval
    • Assist ME Officer on the data quality queries and ensure identified issues are rectified in time
    • Ensure submission of EoC Report, success stories, trip reports etc. to keep the LGA cluster and State Programme Manager abreast with the project implementation at LGA level

    Coordination and representation (10%):

    • Responsible for overall planning and coordination of LGA and HFW/supervisors and CDDs during training and supervision visits.
    • Liaise with key partners including LGA team, State MOH, Community leaders, other stakeholders (as necessary)
    • Attend data validation meetings at LGA level and as directed by LGA cluster supervisor/State Programme Manager
    • Establish and maintain links with health and other nutrition services with special attention to referral cases

    Administrative and other duties (10%):

    • Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target
    • Participate in the follow-up of supplies consumption
    • Overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
    • Ensure that all HF release physical inventory of all SMC commodities supplied at the end of each cycle.
    • Any other duties as required by the line manager

    Qualifications and Experience

    • Clinical Officer, Nurse or Public Health, Sciences or Development related qualification.
    • At least two (2) years field experience in related field.
    • Fluency in English, Hausa and/or other local languages is required.
    • Experience working in drug/commodity supply management, ME and logistics.
    • Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders.
    • Experience of conducting quality supportive supervision and data use Desirable:
    • A broad range of experience including logistics, training and capacity building ability.
    • Experience of managing teams.
    • Experience working at LGA level Work-based skills.
    • Good planning and organizational skills.
    • Basic computer skills particularly Microsoft Office.
    • Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment.

    Salary
    Competitive.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note

    • Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.
    • We need to keep beneficiaries safe so our selection process reflects our commitment to safeguarding.

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