Job Vacancies at the African Development Bank Group (AfDB)

Position Number: 50086877
Location: Abidjan, Cote d'Ivoire
Position Grade: GS7

The Complex

• The Chief Economist/Vice-President for Economic Governance and Knowledge Management (ECVP) is the Bank’s spokesperson on economic matters and the VP for the ‘Economics Governance and Knowledge Management Complex’.
• The Complex is responsible for:
  • Providing leadership and visibility for the Bank on economic, finance, financial governance and socio economic development issues; and coordinate the generation of analytical works to inform operational policy;
  • Systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.

The Hiring Department

• The African Development Institute (ECAD) coordinates and executes Capacity Development (CD) programs in the regional member countries (RMCs) by:
  • Providing advisory services on capacity building;
  • Identifying and designing tailored capacity development programmes and implementing the programmes; and
  • Leveraging partnerships and coordinating knowledge dissemination and outreach,  with a view to improving policy-making, economic governance and sustainable development in the Regional Member Countries.

Key Functions
Under the Supervision of the Senior Director, the Administrative Assistant (STS) will perform the following:

• Support the convening of the global community of practice seminars
• Assist in the proof reading and editing of knowledge products
• Receive and register all incoming and outgoing documents of the Department/ Division;
• Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
• Provide background information to the Director / Manager for appointments with official visitors and/or staff members;
• Relay information between Director, Division Managers and other staff members of the department;
• Follow up on work deadlines with Division Managers;
• Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director's Agenda for the week;
• Maintain a filing system in both hard and soft copies to meet the needs of the Department;
• Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
• Make travel arrangements for the Director including tickets, hotel reservation, etc.;
• Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
• Perform other office administration tasks (photocopies, emails) when the need arises;
• Other duties that may be assigned by the Supervisor.

Competencies (Skills, Experience and Knowledge)

• Hold a minimum of a Bachelor's Degree in Economics, Accounting, Law, Political Sciences, or a related field.
• Minimum of five (5) years of relevant experience at a similar position.
• Experience in professional editing, drafting legal or policy documents, etc.
• Good knowledge of administration and office support services, including systems and procedures;
• Good coordination skills - methodical and self-organized;
• Demonstrable commitment to delivering excellent customer service focused reception and administration service;
• Good interpersonal, planning and organizational skills;
• Ability to think quickly to respond to immediate requests;
• Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
• Communication;
• Problem Solving;
• Client Orientation;
• Team working;
• Operational Effectiveness;
• Innovation and Creativity;
• Attention to detail;
• Good analytical skills.
• Proficiency /good written and oral skills in English and/or French languages.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP is an added advantage.

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Position Number: 50076301
Location: Head Quarter or Regional
Position Grade: PL3

The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF.
• The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat (PSEG).

The Hiring Department

• The African Development Bank’s Security Unit (PSEC) is a robust security function reporting to the President of the Bank.
• Deep global analytical capabilities combined with Africa wide security processes are in place in order to provide the full spectrum of security services to the Bank.
• Security Unit detects, deters and reacts to a broad range of risks spanning the security spectrum; physical; political, information and reputational risks around the globe are monitored closely to address the changing security dynamic.
• Our security requirements include risk analysis, training, coordination with outside actors and implementation of security programs at the strategic, operational and tactical levels.

The Position

• The Chief Regional Security & Safety Officer will be responsible for leading the delivery of security and safety services to the region.
• The incumbent will provide expertise and specialized support on all aspects of security and safety in the region based on International Standards and Bank Guidelines.

Key Functions
Under the supervision and guidance of the Head Of Security Unit, the Chief Regional Security & Safety Officer will:

Management:

• Provide security advice for the Director General and all leadership personnel in assigned Field Offices
• Participate in the creation of corporate policies, strategies, standards and guidelines for Security and Safety
• Ensure corporate policies, strategies, standards and guidelines for Security and Safety are implemented
• Monitor the effectiveness of policies, standards and processes and take necessary action when required
• Supervise Security personnel in the Regional Resource Centre and its associated country and field offices.

Monitoring and Review:

• Threat Monitoring: Monitor and assess threats and ensure proactive measures are taken to mitigate potential risk to the AfDB operations
• Security Assessment and Review: Implement and manage a security risk and vulnerability assessment and review program to ensure the timely identification and management of threats including mitigation and prevention measures.

Relationships:

• Maintain close liaison with diplomatic missions (e.g. UN, NGOs), International Organisations security officers;
• Coordination and Networking with security officers / security focal points of all relevant actors in the region.

Technical:

• Provide forward-looking advice and expertise on all security technology including access control, CCTV, Intrusion and security alarms.
• Emergency Plans: Develop and maintain emergency action plans to prepare for and respond to incidents including Active Shooter, civil unrest, terrorism and country evacuation.
• Regulatory compliance: Ensure that corporate operations meet and demonstrates compliance with all local security, safety and business continuity regulatory requirements.

Supply Partner Management:

• Lead the management of relationships with suppliers to help ensure the timely delivery of goods and services
• Lead the management of relationships with suppliers and the Bank’s procurement departments to ensure compliance with procurement practices and timely payment to suppliers.

Budgets and Project Management:

• Ensure the efficient use of budgets and ensure projects are delivered on time and within budget to agreed standards.
• Actively identify opportunities for cost savings through simplification or cross party collaboration

Competencies (Skills, Experience and Knowledge)

• Holds at least a Master's Degree or its equivalent in Security Management or Business Administration, Political / Social Science or International Relations, with focus on Security Management
• A minimum of 7 (Seven) years of progressive experience in coordinating security operations or in security administration within a security organization
• Professional Security Certification by an internationally recognized security institution
• Certification or completed training in: Weapons Proficiency, Convoy Driving, Defense Driving and Close Protection.
• Experience in managing multiple and divers military, police or security units operating in a conflict or post conflict environment
• Good assessment, evaluation, analysis and strategic planning skills.
• Strong analytical and organizational skills with the ability to manage multiple complex tasks independently
• High level of experience in developing security related technical tools guidelines and systems.
• Ability to teach basic personal safety and security landmine safety and awareness.
• Communication - Provides clear and concise oral and written communication; presents oral information with clarity and appropriate style and adapts language and style to suit the requirements of a particular audience
• Problem Solving - Applies business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
• Straight forward. Not afraid to tell the truth especially up the chain of command or when it might make one unpopular. Honest in word and deed in order to build confidence and trust with subordinates.
• Courageous. Fair minded and resists the temptation to “manage upwards” in order to look out for the best interests of the working masses. Resists pressures and has the will power to stand up for subordinates when required.
• Loyal. Both to subordinates and superiors. Enjoys engaging with subordinates, then promotes growth and upward movement of team members. Takes responsibility when things go wrong and initiates corrective actions without blaming others for team failures. Empowers surbordinates and peers with loyalty and transparency.
• Calm. Even tempered under pressure. Does not panic or hide during a crisis but stands up and takes a leadership role by managing both people and processes no matter how difficult the situation.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Competence in the use of standard Microsoft Office Suite applications; knowledge of SAP is an added advantage.