Procurement Officer at IO Furniture Limnited

Reports To: Head of Procurement

Key Summary of the Job

• To oversee purchases and develop new contracts
• To procure high-quality and cost-efficient supplies for our organization
• To follow procurement procedures, maintain an updated list of inventory and incoming purchases and supplies and responsible for approving purchases
• Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
• Nurture relationships with suppliers to negotiate best prices for the company
• Identify and research potential new suppliers

Core Working Relationships

• Store Team
• Technical Team
• Production Team
• Logistics
• Finance Team

Task Complexities

• Responsible to source, negotiate and purchase materials from both local and foreign vendors
• Maintain accurate records of purchases and pricing
• Create and maintain good relationships with vendors/suppliers
• Making professional decisions in a fast-paced environment
• Maintain records of purchases, pricing, and other important data
• Review and analyze all vendors/suppliers, supply and price options
• Develop plans for purchasing equipment, services and supplies
• Negotiate the best deal for pricing and supply contracts
• Ensure that the products and supplies are of high quality
• Create and maintain inventory of all incoming and current supplies
• Maintain and update list of suppliers and their qualifications, delivery times and potential future development
• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the Organizational requirements and expectations.
• Work with team members and Head of Procurement to complete duties as needed

Key Job Attributes

Generic

• Analytical and quantitative decision making skills
• Oral and written communication skills
• Problem-solving and creativity skills 
• The ability to Multitask
• The ability to work with a team
• Ability to work independently
• Ability to be proactive and deliver results
• Integrity/Discipline
• Excellent interpersonal skills
• Strong negotiation skills

Technical

• Sound knowledge of the Company’s products and services
• Expert knowledge of the Microsoft Package
• Ability to negotiate, establish, and administer contracts

Education & Experience

Education

• First Degree in Business Administration, Finance, Economics or a related field.
• Experience with ERP systems; Microsoft Navision experience is a plus

Experience

• Solid knowledge and understanding of procurement processes, policy and systems
• Two (2) years previous experience as a Procurement Officer