Personal Assistant to the MD at SIMS Nigeria Limited

Job Responsibilities

• Act as first point of contact: deals with correspondence and phone calls on behalf of the CEO.
• Manage diaries, organizes meetings and appointments on behalf of the CEO
• Book and arrange business travel schedules, transportation, and accommodation ensure correctness and clearly communicate the details to the CEO.
• Organize events and conferences for the organization.
• Ensure the CEO is fully prepared for all meetings with all necessary documentation and information carefully organized.
• Implement and maintain processes/administrative systems as directed by the CEO.
• Compile and prepare reports, presentations, speeches, and correspondence ahead of meetings and events or as instructed.
• Liaise with staff, customers, and suppliers on behalf of the CEO to ensure operations are carried out with ease and minimal errors.
• Prepare meeting agendas, conducts research for meetings on behalf of the CEO and take notes during meetings.
• Collate, file, and create reports on expenses
• Monitor the budget status reports for each month and communicate financial information to the CEO to ensure the company stays within budget
• Engage in research, develop case studies, and prospect validation for potential investments
• Organizes the CEO’s personal commitments including childcare, gifts sourcing etc .
• Perform any other duties as assigned by the CEO.

Education and Work Experience

• Bachelor's Degree or its equivalent in any discipline
• Must have 3-5 years relevant administrative experience

Skills and Behaviors:

• Good knowledge of the consumer electronics industry
• Advanced understanding of SIMS’ business operations including a good understanding of the organization’s departmental processes and targets
• Hands on experience and proficiency in use of Microsoft Office applications
• Good understanding of leading practices, principles and techniques in communication and correspondence
• Excellent organizational and time management skills
• Good written and spoken communication skills.
• Accuracy and attention to detail.
• Professionalism in relating with other stakeholders of the organization.
• The ability to use own initiative.
• Tact and discretion for dealing with confidential information.
• Good research and analytical skills