Personal Assistant - Medical Director at Cedarcrest Hospitals Limited

Job Code: #AL00001
Location: Victoria Island Lagos,

The Role

• The Personal Assistant reports directly to the Medical Director. The Personal Assistant to the Medical Director is charged with providing full administrative and clerical support services to the Medical Director. The incumbent will ensure effective management of the day to day affairs of the Medical Director and professionally handle sensitive and complex issues. The Personal Assistant will be expected to take initiative as appropriate for the professional management of administrative tasks.
• The duties of the Personal Assistant will include: schedule and coordinate appointments, book and arrange the Medical Director’s travel and hotel accommodation, dealing with correspondence and phone calls, and typing compiling, and preparing reports.

Responsibilities

• Responsible for scheduling and coordinating the Medical Director’s appointments.
• Acting as the first point of contact; dealing with correspondence and phone calls.
• Ensure all correspondence is dealt with appropriately and timely.
• Managing diaries and organizing meetings and appointments of the Medical Directors.
• Manage Medical Director’s travel and hotel accommodations.
• Reminding the Medical Director of important tasks and deadlines.
• Responsible for typing, compiling, and preparing reports, presentations, and correspondence.
• Responsible for managing the Medical Director’s patient database.
• Liaising with staff, suppliers, and patients.
• Ensure the Medical Director is fully briefed on, or prepared for any engagements he is involved in.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Medical Director.
• Preparing agendas and minutes of meetings.
• Prepares documents, reports and presentations as instructed.
• Assists the Medical Director in research and writing papers.
• Ensure smooth management of the day-to-day activities of the Medical Director.
• Performs other tasks as assigned by the Medical Director.

Qualifications And Competencies

• BSc/HND in Administration or the Social Sciences. MSc will be an added advantage.
• Proven work experience as a Personal Assistant in a reputable organization, with 2-3 years experience.
• Knowledge of hospital management will be an added advantage.
• Excellent oral and written communication skills.
• Good diction is a must.
• Discretion and trustworthiness.
• Excellent organizational skills and the ability to multitask.
• Should possess the ability to be proactive and take initiative.
• Proficiency in MS Office especially, word, excel, PowerPoint, and outlook.
• Pays attention to details.

Special Conditions

• Employment is contingent on passing a medical screening conducted by the hospital
• Employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment
• Knowledge of workflow processes.