Personal Assistant at Cedarcrest Hospitals Limited

The Role

• The Personal Assistant reports primarily to the ED/HOM, and will be responsible to provide full administrative, strategic, research, operational and executive support services to the office of the Head of Medicine.
• The incumbent will ensure effective management of the day to day affairs of the Head of Medicine and handle sensitive and complex issues in a professional manner. The role will be expected to take initiative as appropriate for professional management of the Head of Medicine.

Responsibilities

• Manage the HOM’s diary, assessing priority of appointments and reallocation where necessary.
• Manage the HOM’s travel arrangements.
• Provide an effective documentation system using best practice model and maintain data base for valuable business contacts.
• Process correspondence, ensuring that all correspondences are dealt with appropriately.
• Maintain the executive’s office systems, including data management and filing.
• Assist HOM in researching and following up with action on matters which fall within her responsibility.
• Produce documents, reports and presentations as assigned.
• Ensure the HOM is fully briefed on, or prepared for any engagements she is involved in.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the HOM.
• Preparing agendas and minutes of meetings.
• On-board new MOs and facilitate their settling down.
• Any other duties as may reasonably be required by the HOM.

Qualifications

• Bachelor's Degree or HND in Business Administration, Secretarial study or related field.
• 3-5 years PA/secretarial experience at a senior level.
• Knowledge of hospital management will be an added advantage.
• High proficiency in the use MS Office, Advanced Excel and PowerPoint)
• Excellent communication skills both verbal and written
• Professional telephone manner.
• High confidentiality, integrity and Accountability.
• Highly professional and well presented.
• Flexible and mature approach with ability to work unsupervised.
• Bright, confident personality

Special Conditions

• Employment is contingent on passing a medical screening conducted by the hospital
• Employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment