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  • Posted: Jul 30, 2021
    Deadline: Aug 5, 2021
  • edecins Du Monde - For more than 30 years, Medecins Du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those w...
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    Logistics Officer

    The Logistics Officer Coordination works under the supervision of the Base Logco.

    He/She supports the logco for all support needed in the base (office and guest house) function including:

    • Fleet management
    • Log Assistant, Drivers and Guard supervision,
    • Energy Management
    • Equipment and stocks management,
    • Procurement
    • Project team support,
    • Field activity visit,
    • Monthly Logistic Reporting
    • Log Team management.

    Tasks and Responsibilities

    • Responsible for supervising the logistic support Services in collaboration with the Base Logco.
    • Ensure the efficient management of resources (fleet, Assets, utilities)
    • Ensure the good weekly vehicle planning
    • In collaboration with the drivers and car, hire vehicles to ensure on-time repair & maintenance of the fleet vehicle.
    • When vehicle moving for maintenance and repair, he must remove the MDM visibility and put it back when the vehicles back at the office
    • Ensure on-time repair & maintenance of Generator
    • Monitor the usage  of fuel for vehicles and generator
    • Monitor local procurement of goods and services for the Base according to the MdM Procurement  procedures
    • Assess the vehicle needs for a base in relation to project & office activities
    • Ensure the rehabilitation of premises, clinic & regular check.
    • Ensure the participation of logistics in the selection of premises for projects & offices
    • Ensure that communication means are available for professional work (internet, telephone, etc.)
    • In collaboration with the logco, conduct the logistics assessments in the field whenever required, and provide the support to the team in the field.

    Equipment and stock Management

    • In collaboration with the logco anticipation for the need for equipment for the base
    • Ensure the good usage and maintenance of MDM equipment, (cleaning, security, protection; maintenance) … each extra equipment must be insecure metallic locked metallic shelve locked, inventory doc must be stick inside the door of the shelves.
    • Ensure the tracking of equipment (Physical inventories at least once each 3 months, ensure that all equipment is labeled, if not he must refer it to the logco
    • Update on monthly basis the asset equipment list;
    • Ensure that each staff when he received equipment as a sign the reception of equipment and keep it update. (when staff give back is equipment at the end of his contract make sure after checking the equipment state the staff sign the return of equipment form;
    • Ensure that each piece of equipment has an ID Number if not must refer to his supervisor,
    • In case of any breakdown of any equipment, ensure that the following document is submitted at the logco.
    • Report of the breakdown with complete incident report i.e. reason for the breakdown.
    • With the support of the logco, make sure proper utilization of IT equipment (each staff needs to clean his laptop, not put it underwater, shadow, dusty), etc.
    • Be sure that each staff has cleaning materiel his computer (small brush, tissue, computer spray)
    • Ensure that the guard follow up the procedure of all Handset VHF is on charge every day after duty, and follow the procedure of before putting on a charge, empty fully the battery then start the recharge,

    Base Meeting and Report

    • Participate in meetings with logistics base staff or take meeting minutes for staff base meetings as required, in close collaboration with the logco.
    • Participate in logistics meetings and programs for the movement planning once a week,
    • Participate with the  logco  at the monthly SITREP, each mast week of the month
    • Participate with the Base Log/Admin at the Logistic monthly report each end of the month (vehicle and generator fuel and maintenance follow up, Asset equipment inventory, none asset inventory, purchase follow up), etc.
    • Field visit report should be done in case of any clinic visit, and send to the logco

    Team Management

    • In collaboration with the log base, adaptation of team according to the workload (including daily labor & temporary recruitments)
    • Provide technical support to the team on logistics’ issues
    • Participate in the recruitment with the logco
    • Conduct the appraisal interview for Log Assistant, drivers, and guards
    • Participate in disciplinary actions
    • In collaboration with the logco, identify the training needs conduct/ arrange the training for them.
    • Ensure HR rules/guidelines are followed in the management of the log team.

    Security and Context Follow Up

    • Inform the logco on any evolution of the local context;
    • Report to the logco in case of any security incident.
    • Implementation of emergency measures, if required, under the supervision of the logco.

    Method of Application

    This job has expired. Application is no longer allowed

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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