Latest Vacancies at Première Urgence Internationale (PUI)

Based in: Monguno
This position is opened to Nigerian Nationals only.
OVERAL MISSION

General objective
Under the supervision of the Logistics Manager, the Logistics Officer ensures and supports the Logistics
Manager on the maintenance, security and follow up of PUI equipment, goods and premises. He supports tin activities linked to fleet, assets, movement, IT, communication and reporting according to
PUI standards and procedures in order to ensure optimal running conditions of logistic activities. He / She works under direct supervision of the Logistics Manager.

RESPONSABILITIES AND TASKS
A. EQUIPMENT

• Dispatch the equipment on the base according to the needs, and update the equipment list accordingly
• Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
• Monitor and facilitate repair orders
• Inform his/her direct supervisor in the event of an incapacity to carry out the work
• requested which requires the intervention of a daily worker or specialized technician
• Ensure the equipment and machines used by teams are cleaned and kept in good condition.
• Records all PUI equipment in the Equipment follow-up sheet
• Ensures that all allocated equipment are duly recorded in the staff asset form
• Follow-up the maintenance of all equipment according to the planning and PUI procedures
• Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary
• Communicate equipment needs and damages to the Deputy logistics Manager

B. FLEET

• Assist the Deputy Logistics Manager to ensure that the administrative documents for all
• vehicles are available, filed and monitored
• Help in organizing the schedule of vehicle movements with the programme teams
• Assist the Deputy Logistics Manager to report all cars incidents and prepare the reports

C. ENSURING THE MOVEMENT MANAGEMENT

• Makes bookings in collaboration with the Logistics Officer at Coordination for staff movement as required either on UNHAS or on local commercial flights
• Assist in updating the movement board daily
• Receives weekly movement plans for the week from all teams
• Make sure there is a proper management and planning of vehicle movement for airport pick up and drop off

D. IT/COMMUNICATION

• Follow-up and update communication credit for the whole mission
• Communicates maintenance needs of all IT equipment (computers, printers, etc.) and
• proposes solutions to the Deputy Logistics Manager
• Assist workers or specialized technicians if needed

Follow up the quality-of-service provision for internet and equipment maintenance
E. DOCUMENTATION AND REPORTING

• Give daily reports to the Deputy Logistics Manager about the progress of the logistics activities
• Archive and centralize logistics files related to his domain
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs

QUALIFICATION AND REQUIRED SKILLS

MANDATORY REQUIREMENTS
Language skills: English / Hausa / Kanuri
Education degree: Diploma or graduate in logistics, engineering, business or any other professional qualification.
Work experience: Minimum 1 year with INGO and 6 months in a logistics related field
Knowledge and skills

• Team Management
• Logistical skills
• Administrative and Management skills
• Knowledge of procedures: institutional donors (UE, OFDA, ECHO, AAP, UN agencies …)
• Knowledge in Logistics procedures & Value Chain management

Computer skills: Pack Office and any other software
ASSET

• Transversal’s skills
• Commitment to the NGO values and principles
• Initiative’s taker
• Independent worker
• Rigor
• Honesty
• Fixability

go to method of application »

Based in: Monguno
This position is opened tNigerian Nationals only.
OVERAL MISSION

General objective
Under the supervision of the MEAL Officer, the MEAL Assistant will contribute tthe implementation of MEAL activities in the field through supporting Project/Field Officers, partner staffs and Community
Facilitators/Mobilisers in data collection, consolidation and quality management and undertake M&E related activities and implementation of an appropriate monitoring and evaluation system for successful delivery and attainment of project goals and objectives. She/he will alsbe in charge of implementing the accountability strategy in Monguno, as well as strengthen capacity-building and capitalization through the development and the implementation of learning tools and process.

ROLE AND RESPONSIBILITIES
M&E: she/he will participate in implementing some M&E field-related activities;
Accountability: she/he will participate in implementing all accountability-related activities;
Learning: she/he will participate in implementing learning-related activities

SPECIFIC OBJECTIVE AND LINKED ACTIVITIES
A. IMPLEMENTATION OF THE ACCOUNTABILITY STRATEGY

• Establish a complaints and feedback mechanism (CFM) based on the highest levels of integrity which beneficiaries will trust and ensures that they can make confidential complaints and be confident of the response processes.
• Monitor complaints received and response (follow-up) processes through developing and maintaining a tracking mechanism.
• Ensure that feedback is routinely recorded, reviewed and responded timely in line with feedback mechanism guidelines.
• Be the first point of contact for beneficiary, staff and stakeholder complaints.
• Maintain and update the CFM database; and provide timely update tproject staff based on the nature of feedback.
• Analyze patterns and trends in complaints thelp improve programming.
• Generate periodic reports and share with project teams and the MEAL department.
• Conduct periodic field visit tensure that accountability systems are in place and the necessary support is provided as needed.

Participate in internal and external meetings related thumanitarian accountability.
B. IMPLEMENTATION OF THE MONITORING & EVALUATION PLAN

• Assist the MEAL Officer tcoordinate the collection, reporting and validation of monitoring data of project teams and ensure the data reported by Field Officers/Program Managers is accurate and of good quality and reported in a timely manner.
• support in Ensuring that community leaders and beneficiaries are actively participating in all project and M&E activities.
• Ensure utilization by projects of appropriate data collection and reporting templates that
• facilitate the acquisition and aggregation of data.

C. INTERNAL AND EXTERNAL REPORTING

• Update MEAL Officer and Program Managers on daily achievements and challenges encountered on the field, at the end of each day
• Ensure that the data collected goes through a data cleaning and validation process each day;
• Keep monitoring tools and files archived at the PUI office, ensuring their availability tthe MEAL Officer
• Pass on any information or problems ther/his direct and/or indirect supervisor concerning

her/his task, PUI programs, or safety aspects
D. CAPITALIZATION/INSTITUTIONAL KNOWLEDGE BUILDING

• Participate actively in team workshops and lessons learnt seminars;
• Assist in training of beneficiaries, community leaders, community facilitators/mobilisers and
• Field staff on M&E if needed.
• Assist in developing a responsive, functional and appropriate feed backing mechanism which can improve current project implementation and guide future programming.
• Support in identifying and formulating accountability findings, lessons learned and recommendations tbe integrated intplanning and reporting efforts of PUI project activities.

E. COMMUNICATION & FOLLOW UP

• Respond To Beneficiaries’ Queries With Good Knowledge Of Relevant Information When Approached;
• Respond To Any Requests Within PUI That Might Require An Alternative Communication
• Method Or Plan Of Action;
• Assist In Developing A Responsive, Functional And Appropriate Feed Backing Mechanism Which
• Can Improve Current Project Implementation And Guide Future Programming.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

QUALIFICATION AND REQUIRED SKILLS

MANDATORY REQUIREMENTS

• Language skills: Fluent in Kanuri, Hausa and English (speaking/reading/writing),
• Education degree: At least a degree or diploma in Statistics, Mathematics, Demography, Sociology, or a numeracy discipline.
• Work experience: At least two years similar experience in an international NGOs/On-site training in social or monitoring work,
• Knowledge & skills: Good analytical and writing skills/very good team spirit/Demonstrate willingness timprove own knowledge and skills by participating actively in any training sessions
• and capacity building activities,
• Computer skills: Knowledge of the MS office software (including Word, Excel, Outlook) and a basic understanding of data analysis packages such as SPSS, Epi-Infetc.

ASSETS
INTERESTS

• Strong motivation twork in the humanitarian sector
• Strong motivation thelp people in need
• Strong motivation for conflict resolution and diplomacy
• Strong motivation tanalyze and suggest solutions

TRANSVERSALS SKILLS

• Well organized and attention tdetail
• Conflict resolution and diplomacy experience
• Ability tanalyze and suggest improvement
• Autonomy, neutrality, hard worker
• Able tmanage stress and pressure

go to method of application »

Based in: Monguno
This position is opened tNigerian Nationals only.
OVERAL MISSION

General objective
Under the supervision of the Deputy MEAL Manager, the MEAL Officer will contribute tthe implementation of M&E activities in the field through supporting Project/Field Officers, partner staffs
and Community Facilitators/ Mobilizers in data collection, consolidation and quality management and undertake M&E related activities and implementation of an appropriate monitoring and evaluation system for successful delivery and attainment of project goals and objectives.
She/he will alsbe in charge of implementing the accountability strategy in Kukawa LGA, as well as strengthen capacity-building and capitalization through the development and the implementation of
learning tools and process.

Responsibilities and Tasks

• Implementation of the Monitoring and Evaluating Plan:
• Ensure the collection, reporting and validation of monitoring data of project teams and ensure
• the data reported by Field Officers/Program Managers is accurate and of good quality and reported in a timely manner
• Produce monitoring checklists and conduct regular joint field process monitoring, quality assessments and data validation, and provide feedback and recommendations for timely improvement
• Ensure that community leaders and beneficiaries are actively participating in all project and M&E activities
• Assist the MEAL Manager/Coordinator in supporting project teams in designing and regularly updating project M&E guidelines and tools and ensure that project staff have access and capacity tuse the tools Provide training tfield level project staff on the use of the M&E system including survey
• sampling and piloting of M&E tools, conducting assessments and the implementation of periodic evaluation activities including baseline surveys, research and evaluations in all sectors
• Ensure utilization by all projects of appropriate data collection and reporting templates that facilitate the acquisition and aggregation of data
• Undertake regular visits tfield locations/project sites tsupport monitoring and evaluation processes and activities related tall sectors of PUI interventions
• Support supervision of base level project staff and ensure that their capacities are built and that
• they are supported tdeliver on their day tday M&E work by constant communication and joint field level M&E activities

Implementation of Accountability Strategy:

• Support the MEAL Assistant in establishing a complaints and feedback mechanism (CFM) based on the highest levels of integrity which beneficiaries will trust and ensures that they can make
• confidential complaints and be confident of the response processes
• Ensure that feedback is routinely recorded, reviewed and responded timely in line with feedback mechanism guidelines
• Ensure that CFM database is regularly updated by the MEAL Assistant
• Share the periodic CFM report with project teams and the MEAL department
• Support the MEAL Assistant in conducting periodic field visit tensure that accountability
• systems are in place and the necessary support is provided as needed
• Review accountability systems periodically and update any changes if deemed necessary in
• consultation with the MEAL Manager/ MEAL Coordinator
• Participate in internal and external meetings related thumanitarian accountability

Internal and External Reporting:

• Update the Field coordinator and Program Managers on daily achievements and challenges encountered on the field, at the end of each day
• Verbally contribute and participate in weekly base meetings including accurate reporting on successes and challenges
• Ensure that the data collected goes through a data cleaning and validation process each day
• Ensure all data is channeled through the IM system each day
• Develop reports that synthesize and synchronize initial key finding (needs) and results (outputs/outcomes) such as indicator tracking table, etc.
• Keep monitoring tools and files archived at the PUI office, ensuring their availability tthe MEAL department
• Pass on any information or problems ther/his direct and/or indirect supervisor concerning

her/his task, PUI programs, or safety aspects Capitalization / Institution Knowledge Building:

• Use lessons learnt combined with field experience tprovide contributions and feedback, including during design phases of field tools and assessments
• Participate actively in team workshops and lessons learnt seminars
• Actively engage in ongoing trainings and knowledge building
• Lead training of beneficiaries, community leaders, community facilitators/mobilizers and Field staff on M&E if needed
• Lead in developing a responsive, functional and appropriate feed backing mechanism which can improve current project implementation and guide future programming
• Provide support tprogramme managers in reviewing information across projects, tensure that feedback and complaints are taken intaccount in programme management decisions
• Identify and formulate accountability findings, lessons learned and recommendations tbe integrated intplanning and reporting efforts of PUI project activities.
• Communication & Follow-up:
• Respond tbeneficiaries’ queries with good knowledge of relevant information when approached
• Respond tany requests within PUI that might require an alternative communication method or plan of action
• Lead in developing a responsive, functional and appropriate feed backing mechanism which can improve current project implementation and guide future programming
• Provide support tprogram managers in reviewing information across projects, tensure that feedback and complaints are taken intaccount in program management decisions
• Identify and formulate accountability findings, lessons learned and recommendations tbe integrated intplanning and reporting efforts of PUI project activities

Logistic and Communication:

• Perform administrative support activities for the Field coordinator/, but not limited to,
• preparation of meetings related tMEAL field, recording of minutes, verbal and written translation
• Ensure the follow-up and the proper use of materials and tools related tM&E activities
• Manage the supply of materials tthe work site in collaboration with logistic department

Team Management:

• Provide day tday supervision tthe MEAL Assistant
• Plan the MEAL assistant tasks on daily basis
• Ensure that coaching and performance plans are completed on time and with adherence tPUI standards.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

MANDATORY REQUIREMENTS

• Language skills: Fluent in Kanuri, Hausa and English (speaking/reading/writing),
• Education degree: At least a degree or diploma in Statistics, Mathematics, Demography, Sociology, or a numeracy discipline.
• Work experience: At least tw0 years similar experience in an international NGOs/On-site training in social or monitoring work,
• Knowledge & skills: Good analytical and writing skills/very good team spirit/Demonstrate
• willingness timprove own knowledge and skills by participating actively in any training sessions
• and capacity building activities,
• Computer skills: Knowledge of the MS office software (including Word, Excel, Outlook) and a
• basic understanding of data analysis packages such as SPSS, Epi-Infetc.

ASSETS
INTERESTS

• Strong motivation twork in the humanitarian sector
• Strong motivation thelp people in need
• Strong motivation for conflict resolution and diplomacy
• Strong motivation tanalyze and suggest solutions

TRANSVERSALS SKILLS

• Well organized and attention tdetail
• Conflict resolution and diplomacy experience
• Ability tanalyze and suggest improvement
• Autonomy, neutrality, hard worker
• Able tmanage stress and pressure