Latest Vacancies at Danish Refugee Council (DRC)

Location: Maiduguri, Borno
Contract type: National contract
Availability: ASAP

The Position

• The purpose of the Safety Assistant role is to act as operations and communications focal point to the DRC mission staff for both the day-to-day operational needs and during security and medical emergencies
• The Safety Assistant will be the persons responsible for the management of communications and staff movement monitoring, ensuring compliance with the DRC MOSS, as well as all safety and security policies, procedures and protocols.

Responsibilities
Staff movements and accountability oversight and support at field level across the North East Regional States:

• Provide a 24-hour over watch on all DRC Nigeria deep field locations by acting as an immediate point of contact for all staff 24/7 Monitors, tracks, logs and reports all DRC Nigeria staff movements at field level across the BAY regional states Monitors and logs all radio and satellite communications with DRC Nigeria field staff and other delegated focal persons Monitors and logs all DRC Nigeria staff movements.

Security Incidents and Data Management:

• Monitor, log and report on the security context via local and external sources within the BAY region Monitor the local and national news/media platforms Draft and disseminate the daily media monitoring reports Receive, log and disseminate daily security incident alerts, advisories and updates when/if required ensuring timely notification to DRC Mission Communicate all changes in the Safety Level at field level when directed by the Safety Team Leader and  Humanitarian Access and Safety Advisor Ensure all safety and security incidents are logged and reported using the DRC reporting mechanism.

Administrative and Operational Support:

• Play an active role of the DRC Nigeria Missions Safety and Security Department A key player in the DRC Nigeria Missions country communications and staff accountability plan by providing technical communications support
• Conducts Staff Pre-Departure Security Briefing
• To serve in the shift duties and operate various types of communications equipment on a daily basis
• Responsible for the issue of communications devices, supporting accessories and relevant documentation to deploying staff.
• Be able to operate Motorola VHF/UHF radio, tracking devices, Thuraya and iridium satellite communications equipment.
• Be able to carry out maintenance, function’s tests and repairs on all communications equipment operated in the DRC Nigeria Mission.
• Report any security situation/reports immediately to the Safety Team Leader who will communicate to the Humanitarian Access safety Advisor and the Area Manager.

Asset management:

• Maintain the Safety Unit’s asset register and oversight on all assets that are both utilized and stored (Thuraya phones, radio, etc).
• Coordinate with the DRC Logistics and Procurement department to ensure that the overall DRC asset register reflects the Safety Unit’s current asset register.
• Carry out any additional responsibilities and tasks as assigned by Safety Team Leader & Humanitarian Access & Safety Advisor.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Key Requirements

• Tertiary education (Bachelor minimum) in Security Management, Criminology, Political Science, Communication, Disaster Risk or related field
• 2 Experience working with INGOs/UN, other international agencies
• Proven ability to prioritize tasks and meet deadlines
• Stable, moral and robust character and a good team-player
• Excellent communication skills, calm and a good sense of humour
• Proven commitment to accountability practices
• Strong information technology skills

Desirable:

• Bachelor’s Degree in a field related to humanitarian work or risk management
• Competent and literate in English, verbal and written, with a sound knowledge of technical expressions.
• Demonstrative experience in INGO/NGO or UN field (operations) with experience of safety and security.
• An ex Security Forces (Police, Military etc) with a Certified Discharge Letter.

Salary and Conditions

• In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

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Location: Michika, Adamawa
Contract Type: National contract
Availability: ASAP

The Position

• Provide support to supply chain colleagues to ensure smooth, safe and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

The main duties and responsibilities will include but not limited to

Procurement:
Coordinate with Supply Chain Manager, Team Leader and the team to make sure:

• To make sure trackers and make sure they are updated on regular bases.
• Archiving system, both soft copies and hard copies of documents as per procedure.
• Participate in the evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in the selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods, services and works and to ascertain the conformity of the item to Technical Specifications and Quantities.
• Constantly search the market for new suppliers that may provide better service or value for money for DRC.
• Ensure the non-winning suppliers receive notification from DRC about the status of their bids
• Support with other daily activities.

Warehousing:
Coordinate with Supply Chain Manager and the team to make sure:

• Follow up with relevant Storekeepers to get updated weekly and monthly stock reports.
• Initiate sporadic physical stock counts in collaboration with programme staff.
• Ensure quality of goods received are in alignment with specifications in purchase request in collaboration with relevant technical programme staff.
• Archiving of Warehouse documents both hard copies and soft copies.
• Explain and discrepancies of stock reports to management and archive it.
• Dispose of items as per DRC procedure and government regulations.

Assets / Inventory:
Coordinate with Supply Chain Manager and the team to make sure:

• All Assets and General programme equipment are received, registered, tagged and updated as per DRC procedure.
• Inventory check on Assets and GPEs as per DRC procure monthly, bi-annually, and annually in all Adamawa DRC bases.
• Work closely with supply chain manager, relevant logistics staff to make sure Assets and GPEs inventory database are updated accordingly to DRC operational handbook.
• Archive of Assets and GPE documents both hard copies and soft copies.

Fleet:
With Coordination with Supply Chain Manager and Fleet team to make sure fleet system is in place, and:

• DRC Fleet Operational Handbook is in place, explained and followed.
• DRC vehicles are registered, tagged, tracked, and maintained.
• DRC generators are registered, tagged, tracked, and maintained.
• Follow up on fuel consumption reports and make sure they are within the acceptable frame.

Facilities:
Follow up and make sure facilities requests are processed:

• Receive Maintenance Facilitates requests from staff at both office and guest houses and make sure they are followed, maintained on timely manner with Facilities officer.
• Track all requests.
• Study and analyze all requests and advise management on best way forward.

Capacity Building:

• In consultation with Supply Chain Manager, plan and manage the capacity building of all staff, in addition to providing support to programme staff on relevant procedures and processes.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
• To be successful in this role, the candidate is expected to be honest, strongly motivated and display a high standard of integrity in humanitarian work, disciplined and team-oriented

Essential Requirements

• At least 2 years’ experience in supply chain management.
• Experience of building and developing the capacity of supply chain staff through the use of training, performance management frameworks and development plans
• Knowledge & experience of dealing with service providers and contractors’ management.
• Excellent computer skills in MS Word & Excel
• Experience in ERP System.

Desirable:

• Flexible & willing to work in a remote setting & to travel to other field locations.
• Experience with standard procurement procedures and documentation.  
• Experience with construction and site project management.
• Experience with auto mechanics or electrical installations.
• Experience working in an (I)NGO

Salary and Conditions

• In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.