Latest Jobs at the International Foundation for Electoral Systems (IFES)

Position Number: 21:270
Division: Program Management
Status: Local National Employee

Primary Function / Purpose

• The Procurement & Administrative Associate provides procurement and administrative support to the IFES-Nigeria field office. 

Job Responsibilities

• Apply IFES procurement policy in conducting and managing local procurement including requesting informal quotes, re-bidding local contracts, preparing Purchase Orders, Call Orders or other contractual mechanisms and ensuring proper backup documentation for procurement of goods and services are filed and organized internally.
• Work with the Senior Administrative & Procurement Officer in communicating the need for HQ-led procurement, including but not limited to, sending MSRs/SOWs/DIQF and participating in bid evaluations.
• Assist in the organization and logistics for workshops, conferences and seminars.
• Manage local vendors and IFES service providers – Insurance, Telephones, Office Lease, Utilities, Internet provider, Office Facilities, etc.
• Assist in organizing and maintaining a central filing system in both paper and electronic form.
• Assist in drafting and submitting payment requests for vendor & staff statutory payments.
• Assist in updating the procurement tracker sheet and update the tracker on regular basis for all IFES Nigeria procurements (Local & HQ).
• Work with program team to verify the number and description of items/services delivered against each purchase order/contract, considering quality and quantity of material/services and providing program team with the appropriate delivery note(s).
• Timely reporting to the Senior Administrative & Procurement Officer and/or Management in case of any discrepancies in delivery of material/services.
• Assist in conducting vendor verifications in collaboration with the program team before contracts are issued.
• Assist in conducting vendor and participant debarment checks and provide support documentation of debarment checks to the program team members.

Position Requirements
Education:

• Bachelor's Degree is required

Experience & Skills:

• The ability to remain organized while handling multiple tasks under tight deadlines.
• Ability to complete tasks with minimum supervision.
• Being willing, and adaptive.
• Must value operating in a collaborative and cooperative environment.
• Ability to show initiative, good judgment, and resourcefulness. 
• Proficiency with Microsoft Office and Excel required.
• Ability to follow procedures, meet deadlines and work independently and cooperatively.
• Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary.
• Strong attention to detail.
• Excellent interpersonal and negotiation skills.
• Ability to detect problems and produce acceptable solutions.
• Excellent oral and written communication skills.  

Language Skills:  

• Proficiency in the English language required. 

Travel: 

• Travel is required.

Physical Requirements/Work Environment: 

• Standard office work environment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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Division: Program Management
Status: Local National Employee

Primary Function / Purpose

• Under the supervision of the IFES Nigeria Deputy Country Director/Head of Programs, the Senior Strategic Communications Officer will support IFES Nigeria strategic communications and reporting across all program areas.
• This will include processes and tools developed to enhance the project's strategic communications and voter outreach programming, as well as support to social media engagement and programmatic reporting. 

Job Responsibilities

• Assist Deputy Country Director and the program team in implementing IFES project activities.
• Develop and maintain IFES Nigeria communications platforms, website and social media outlets, ensuring effective engagement with the public and IFES partners.
• Develop content for IFES Nigeria communications platforms, website and social media outlets in coordination with IFES Nigeria program team.
• Coordinate drafting and editing of IFES Nigeria outreach materials - newsletters, bulletins, weekly, quarterly reports, ensuring synergies between IFES Nigeria programs and IFES global programming in line with IFES Nigeria project goals and objectives.
• Develop communications and media strategy and press contacts for IFES Nigeria.
• Manage and expand on IFES Nigeria contact list and database.
• Oversee communication and branding of the IFES Nigeria programs in line with IFES Global and Donor branding requirements.
• Support IFES Nigeria partners with training and development of an effective strategic communications framework. 
• Assist in conducting training of beneficiaries and facilitating events with stakeholders.
• Interface with IFES partners on specific areas of current programming and implementation
• Contribute to lessons learned sessions for outreach teams and other partners.
• Contribute to the design and preparation of training materials.
• Provide support to international and local consultants.
• Assist in the collection and analysis of data for monitoring and evaluation of activities.
• Manage proper tracking and documentation of political and election-related activities in the media and IFES Nigeria in the news.
• Provide input on the design and formulation of new program activities.

Position Requirements
Education: 

• Bachelor's Degree is required in Communications, Political Sciences, Public Information, International Relations or a related field. A Master’s Degree is strongly preferred.

Experience & Skills:

• Minimum of 6 years of relevant job experience working with media, journalism and/or strategic communications.
• Experience in project implementation, management and training is required.
• Good understanding of the Nigerian media and communications environment.
• Good strategic communication and analysis skills.
• The ability to remain organized while handling multiple tasks under tight deadlines.
• Ability to complete tasks with minimal supervision.
• Excellent speaking and writing skills in English, including the ability to draft material in a variety of styles, for different audiences and within tight deadlines (established track record of writing and/or editing materials for publication).
• Social media and multimedia skills.
• Ability to work as part of a team.
• Willingness to adhere to all principles of confidentiality.
• Must value operating in a collaborative and cooperative environment.
• Ability to show initiative, good judgment, and resourcefulness.
• Basic computer literacy
• Working-level proficiency in Word and Excel.

Language Skills: 

• Proficiency in the English language required.

Travel: 

• Travel may be required.

Physical Requirement/Work Environment: 

• Standard office work environment. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.

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Position Number: 21:268
Division: Program Management
Status: Local National Employee

Primary Function / Purpose

• The Accounting and Finance Officer will provide support services to the IFES-Nigeria field office. 

Job Responsibilities

• Monitor and analyze office financial activities to ensure compliance with accounting and legal requirements.
• Review and maintain financial records.
• Ensure compliance with accounting, tax laws and other statutory deductions.
• Enter transactions into the accounting system.
• Prepare payment vouchers and obtain approval.
• Maintain Petty Cash account and disbursement log.
• Manage banking transactions.
• Assist in preparing monthly financial reports.
• Periodic bank/account reconciliation.
• Assist in EMB training on financial management.
• Provide guidance on proper financial management, documentation and office financial policies and procedures to program and administrative staff.
• Track advance payments to ensure clearing of all advances.
• Review Travel Expense Reports (TER) and other payment requests for approval.
• Maintain personnel files with timesheet, severance and vacation information.
• Prepare bi-weekly payroll for IFES Nigeria staff.
• Liaise with Banks and obtain monthly bank statements and/or when is needed.
• Prepare and reimburse event participants.
• Reconciliation of event expenses.
• Assist in evaluating sub-grant proposals and budgets.
• Review sub-grantee financial reports to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary.
• Assist in providing training as needed to sub-grantee(s) on IFES and USAID financial policies, procedures and regulations.

Position Requirements
Education: 

• Minimum of Bachelor's Degree[BK1] [CB2] in Finance, Accounting, Business Administration or another relevant degree is required

Experience & Skills:

• Minimum of 4 years experience in finance and/or accounting.
• Experience with USAID financial policies and procedures is required; experience with other donor policies and procedures is preferred.
• High levels of proficiency with Quickbooks and other accounting software
• The ability to remain organized while handling multiple tasks under tight deadlines. 
• Supervisory experience is desired
• Ability to complete tasks independently and efficiently 
• Must value operating in a collaborative and cooperative environment. 
• Ability to show initiative, good judgment, and resourcefulness. 
• Good oral and written communication skills.
• Computer proficiency in Microsoft (Word, Excel and PowerPoint).

Language Skills:  

• Proficiency in the English language required. 

Travel:  

• Travel may be required.

Physical Requirements/Work Environment: 

• Standard office work environment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.