Jobs at International Rescue Committee (IRC)

Major Responsibilities

Program/project design and learning (20% of time)

• Participate in program/ project design especially in developing HeRON logframes and contribute learning from previous projects
• Responsible for continuously updating MEAL and impact measurement tools and systems on timely fashion for use by the project.
• Support to develop and make sure that HeRON project have and use tested monitoring tools that capture both program activity and indicators progress.
• Responsible for organizing/supporting periodic ongoing HeRON data review, reflective practice, evaluation, and progress monitoring events by involving communities and local partners.
• With support from the Senior MEAL Manager, M&E Manager, and HeRON manager(s) and MEAL coordinator(s), establish and maintain project level information management system
• Contribute to designing strategy to collect field level information required by IRC, donors and/or stakeholders.

Monitoring and evaluation (50% of time)

• Responsible for tracking HeRON field activity implementation progress against monitoring work plans.
• Coordinate the field level community participatory monitoring and evaluation, reflective practice and impact measurement.
• Support the M&E Manager  for ensuring the on-time execution of HeRON projects major field monitoring and evaluation events including but not limited to baseline survey, mid-term evaluation, final evaluation, data quality audit and field supervision.
• Responsible for providing technical support to HeRON program staff staff and stakeholders at LGA and PHCC level on information management system, proper data collection and record keeping.
• Support at ensuring improved availability and use of HMIS tools at the supported Health facility levels of targeted LGAs
• Support the LGAs M&E officers to collect data timely and have it entered  on the DHIS2 platform correctly and timely.
• Responsible for updating HeRON MEAL plan timely and provide feedback to program staff on status and quality of implementation.
• Support the M&E Manager  for HeRON monthly and/or quarterly performance indicator analysis, including generation of reports as well as presentations for staff related to on-going performance.
• Support the M&E Manager  for conducting HeRON regular data verification exercises to ensure reporting and collection of quality data.
• Responsible for verifying HeRON entered data for completeness, correctness, and consistency and follow up on any data quality issues.
• Responsible for documenting findings from HeRON data quality audits and store in project files to ensure collective and sustainable access.
• Actively participate in and contribute to MEAL team activities, system assessments, development, and implementation of new systems and/or tools aimed at strengthening overall MEAL practices at IRC Nigeria.
• Responsible for closely working with HeRON staff to ensure they follow correct procedures and criteria during beneficiary registration.
• Contribute to providing MEAL inputs for HeRON reports of project activity implementation.
• Support in conducting reflective practice forums at field office/ project level and compile lessons from project implementation processes and send it to the next level for review.

Information management and reporting (10% of time)

• Support in establishing and maintaining HeRON project information management system.
• Responsible for submitting HeRON data set to update country office wide program database on monthly basis.
• Responsible for compiling HeRON Adamawa regular project monitoring report, including lessons learned, and application of evaluation recommendations.
• Support to ensuring all projects have downward/ forward client responsiveness mechanisms and works with project staff to make sure of its implementation.
• Responsible for compiling quarterly, biannual and annual tabular, and narrative HeRON reports (as required by project stakeholders) on projects’ accomplishments by cost and alert the management for special deviations from the plan.

Capacity building and supervision (10% of time)

• Responsible for conducting capacity building sessions to support Facility and LGA M&E officers in capturing and entering data in the National DHIS2 platform timely.
• Work with Partner Organizations to provide support at ensuring data validity forums are planned and organized to support sharing lessons and practice of how better data collection and used will be improved.
• Follow up with Facility and LGAs to address data gaps identified during data quality assessment conducted in the locations.

Perform other duties assigned by the supervisor (10% of time)

• Perform other task related assignment proposed by his/her supervisor/s

Coordination & Representation

• Participate and provide technical support at State/LGA MOH monitoring and evaluation activities/meetings
• Participate in program coordination meetings with the Adamawa HeRON program teams
• Participate at coordination meetings: All HeRON consortium coordination-related meetings, Field implementation meetings with program staffs, and any other relevant IRC internal meetings as required
• Participate at relevant external coordination meetings (relevant TWGs and Tsk forces, etc.) as required
• Facilitate field monitoring visits for internal and external stakeholders, when required.

Key Working Relationships

Line Manager: HeRON M&E Manager Adamawa 

Indirect/Technical Reporting: Senior Consortium M&E Manager, HeRON Managers Adamawa

Position directly Supervises- N/A

Key Internal Contacts:

Country Program:  Consortium Management team, Other HeRON M&E officers M&E Coordinator

Key External Contacts:  State/LGA M&E  Officials, State PHCDA M&E Officials, State MoH – HeRON Focal Persons, Adamawa IDP transition committee, Community Networks/ WDCs

Qualifications

• Degree in Social Sciences, statistics, computer science/information management/or any other related field.
• Excellent computer skills are required (particularly Microsoft Excel, Access and Word);
• At least 3 year monitoring and evaluation working experience in humanitarian or development context
• Intermediate knowledge of HMIS tools and in the use of DHIS2 platforms in managing health service data
• Strong data collection, analysis, and report writing skills required;
• Ability to work independently, think analytically and take initiative in solving problems;
• Ability to communicate technical issues effectively;
• Familiarity with log frame analysis and M&E plan;
• Experience in conducting assessment

Work Experience:

Demonstrated Technical Skills:

• Demonstrable technical expertise and working in a health system strengthening project
• Excellent monitoring and evaluation skills
• Excellent coordination and networking skills

Languages: 

• Fluency in English (spoken and written). Knowledge of local language (s) is an added advantage

Computer/Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint

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The EH/WASH Assistant- Hygiene promotion will report to the EH WASH Officer. S/he will be responsible for day-to-day management of HeRON EH/IPC related activities, will play a fundamental role in the success of the project by closely supervising water and sanitation infrastructures as well as promoting good hygiene practices amongst the target population conducive to reducing mortality and morbidity related to water and faecal-borne diseases. The incumbent will be expected to collaborate with other USAID EH/WASH funder partners for technical support on EH/WASH infrastructure related assessments/ supervision.

Major Responsibilities

Program Management, Technical Quality, and Strategy

• He/ She will assist EH WASH officer in the implementation of EH/WASH Hygiene promotion Activities
• He/ She will support documentation of WASH advocacy visits, action point and recommendations.
• He/ She will represent and proactively engage during integrated supportive supervision and communicate challenges.
• He/ She will provide summary notes of all external meetings and internal meetings with IRC USAID EH/WASH funders partners
• Develop activity plans, reports, and other relevant documents capturing activity progress, gaps, lessons learned, and mitigation approaches.
• He/ She participate during quarterly advocacy meeting on water availability and quality control standards to Rural Water Supply and Sanitation Agency, and LGHA to improve water quality.
• He/ She will follow up with procurement officer (supply chain) and finance team on all WASH supplies and ensure delivering and payments are made in good time
• He/ She advocacy and jointly work with SPHCDA to inspect Health Facilities for water quality Standards (Number of Facilities with good Quality of care processes
• He/ She will collaborate with USAID EH/ WASH partners in holding and facilitating community engagement meetings, track implementation progress and challenges.
• He/ She will ensure accurate and timely reporting of WASH activities according to applicable time frame and formats.
• He/ She will support IMPACT-supported PHCCs will include the development of spending plans of the allocated investment funds as well as the engagement of the WDCs for participation and accountability
• He/ She to work closely with supply chain and logistics to ensure that all logistical preparations, procurements, and deployment of WASH materials are established successfully.
• He/she will collaborate with EH/WASH officer to identify gaps, proactively propose steps to address those gaps and ensure approached are tailored towards needs
• Coordinate closely with the USAID EH/WASH partners to carry out periodic assessments on water quality control at supported health facilities, and provide regular water quality monitoring reports to EH WASH Officer
• Support the EH/WASH Officer to ensure activities related to IMPACT- supported related are implemented according to the approved project work plans and in accordance with donor requirements.
• Work with the EH/WASH Officer to support the local government in collaboration with EH WASH partners to develop action plans to address identified capacity gaps at the local level & strengthen EH/WASH management at LGA and Facility level.
• Submit weekly/monthly reports of progress on the EH/WASH activities 
• Any other duty as assigned by the supervisor.

Coordination & Representation:

• Participate in technical Coordination meetings at the LGA and the State levels, as required.
• Facilitate the planning processes at LGA levels, to ensure an inclusive approach that engages stakeholders and communities to reflect WASH needs in the local context
• Jointly planning with stakeholders and organizing community-level and facility-level meetings
• Participate at program coordination meetings with USAID EH/WASH funded partners
• Participate at any other relevant meetings as directed by the line manager.

Key Working Relationships

Position Reports to: 

Line Manager: EH/WASH officer

Position directly Supervises: N/A

Key Internal Contacts: HeRON manager (Adamawa), Supply Chain, Finance and other Consortium management team.

Key External Contacts:

State primary health care development agency, local government health authority, WASH technical working group.

Qualifications

Education:

• Graduate degree in civil engineering or related field
• Post-graduate training added advantage

Work Experience:

• Minimum 1 year of professional experience in related field
• Experience in local governance, social accountability, public administration, institutional development, public-sector capacity building or related technical areas highly desirable.
• Knowledge and understanding of WASH program implementation particularly in the Northeast
• Previous work experience with INGO, especially with project planning and reports writing, is an added advantage
• Have experience in general management (including financial and budget management, logistics management, etc.)
• Familiarity/ knowledge of operational contexts (Adamawa States) Mubi

Demonstrated Technical Skills:

• Background in WASH program implementation, and Health System strengthening

Demonstrated Managerial/Leadership Competencies:

• Flexible, diplomatic and have ability and willingness live and work under pressure of workloads
• A mature person of high professional discipline and moral integrity, proactive and able to work under stress as the situation may dictate.

Languages:  English. Knowledge of local languages is an added advantage

Computer/Other Tech Requirements:

Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint. 

Ability to Travel: 30 % of time

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He/she will have a strong working relationship with the IRC M&E team as well as the consortium management team for additional technical support. He/she will work collaboratively with HeRoN program team and M&E/Consortium coordinators and support M&E officer at the field level. He/she will be expected to communicate courteously on project performance and maintain positive relationships with program and support teams.

Major Responsibilities

Technical oversight and M&E skills

• Support development, review, and implementation of project M&E systems/plans, SOPs, guidance, and measurement tools in line with the IRC MEAL Handbook.
• Closely work with the Senior M&E Manager HeRoN, Senior Program Manager HeRoN, and program team to ensure that all program team have tested standard monitoring tools that capture both activity and indicator progress over time.
• Ensure development and localization of Client Responsiveness Mechanism across HeRoN sites in Adamawa state.
• Develop tools that aid in documenting, storing, and sharing lessons learned that have implications for the refinement of best programmatic practice.
• Lead and assist the M&E officer in conducting reflective practice forums at the field office/ partner level and compile lessons from partner implementation processes.
• Update and provide data and information to the Senior M&E Manager and Senior Program Manager-HeRoN on IRC-HeRoN project performance indicators.
• Conduct data quality audits of partner data to identify and resolve systemic problems affecting data quality, document findings from data quality audits, and store them in project files to ensure collective and sustainable access.
• Support Senior M&E Manager-HeRoN and Senior Project Manager with the planning and implementation of project assessments.
• Work with program staff to ensure that the HeRoN work plans include monitoring activities (or that a stand-alone monitoring work plan is in place), is up-to-date and progress tracked.
• Design survey data collection tools and methodologies to ensure it captures protection mainstreaming issues, Washington disability questions, and IRC client responsiveness.
• Conduct field monitoring visits and document learnings and share lessons
• Work with M&E staff to track progress as against the project indicators and highlight actionable points for tracking and update.
• Facilitate planned surveys and proper engagement of external consultants (where necessary)

Information management and reporting

• Responsible for HeRON monthly and/or quarterly performance indicator analysis
• Provide M&E inputs for regular analysis and action planning meetings to (1) compare data against project milestones, targets, and quality expectations across project sites; (2) identify issues requiring concerned staff attention.
• In liaison with the Senior project manager, contribute to Adamawa project internal and donor report compilations and analysis.
• Extract lessons learned from projects, systematically document stories of change across partners, and make them easily accessible.
• Support M&E Officer to ensure that data is collected and entered databases and/or tracking sheets, and/or the data platform on a regular basis.
• Organize and facilitate meetings with partners (SPHCDA) on M&E progress, challenges, and way forward.
• Coordinate data management, and ensure data is managed according to IRC protocols and best practice

Human Resources, Learning & Development:

• Coordinate, lead, mentor the M&E officer to foster timely and high-quality achievement, and an inclusive and respectful team climate.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures and communicate through words and examples a high standard of compliance with all applicable policies and regulations.

Coordination & Representation

• Participate and provide technical support at Adamawa State MOH monitoring and evaluation activities/meetings
• Participate in program coordination meetings with the Adamawa program teams
• Participate at coordination meetings: All HeRON consortium coordination-related meetings, Field implementation meetings with program staffs, and any other relevant IRC internal meetings as required
• Participate at relevant external coordination meetings (relevant TWGs and Tsk forces, etc.) as required
• Facilitate field monitoring visits for internal and external stakeholders, when required.

Key Working Relationships

Line Manager: Senior Project Manager Adamawa 

Indirect/Technical Reporting: Senior Consortium M&E Manager.

Position directly Supervises- M&E officer

Key Internal Contacts:

Country Program:  HeRON Managers Mubi & Yola, Consortium Management team, M&E officers, IRC M&E Coordinator

Key External Contacts:  State/LGA MoH Officials, State PHCDA Officials, State MoH – HeRON Focal Persons, Adamawa IDP transition committee

Qualifications

• Bachelor’s Degree in (statistics, social science, public health, health economics, or related field). Master’s degree added advantage
• Minimum 3 years’ experience managing M&E project components, preferably health-related projects
• Excellent database, data management, and data analysis skills, with experience using at least 2 software applications such as Microsoft Excel, Access, SPSS, and STATA.
• Experience with electronic/mobile data collection (E.g., Kobo Collect, Survey CTO, COMM Care) and GIS mapping.
• Proven technical skills in monitoring and evaluation, including experience with multi-sectorial and multi-donor-funded programs and experience with qualitative and quantitative data collection and analysis. Previous experience with USAID-funded projects is an added advantage.
• Proven abilities to develop monitoring plans, data collection, information management, use of databases, and analysis and performance monitoring.
• Strong analytical, quantitative, and qualitative research skills and M&E skills
• Problem-solving, decision-making, leadership, and good judgment skills. Ability to take initiative and independently respond to situations.
• Experience in consortium M&E work will be an added advantage.
• Ability to communicate effectively with managers, colleagues, partners, and clients.
• Strong commitment to IRC’s mission, purpose, and values.

Work Experience:

• Previous experience working closely with Ministry of Health officials and in policy development/Health Systems Strengthening

Demonstrated Technical Skills:

• Demonstrable technical expertise and working in a health system strengthening project
• Excellent monitoring and evaluation skills
• Excellent coordination and networking skills

Demonstrated Managerial/Leadership Competencies:

• Knowledge, skills, and experience in consensus building and partnerships.
• Demonstrated leadership, communication, and facilitation skills.
• Excellent interpersonal and problem-solving skills.
• Ability to handle a large and dynamic workload, work under pressure and meet deadlines

Languages: 

• Fluency in English (spoken and written). Knowledge of local language (s) is an added advantage

Computer/Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint. 

Ability to Travel: 20-30% of the time

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• The Logistics/Admin Assistant reports to Adamawa Supply chain Manager and HR/Admin Officer.
• The primary responsibility of this assistant is to Assist Admin and supply chain tasks in the assigned office.

Responsibilities/Scope of Work

Administration

• Support with tracking and monitoring of IRC yola office and guesthouse administration and maintenance.
• Support with ensuring that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet, and other communications functions in the field office.
• Support with the proper use and functionality of office equipment.
• Track and monitor subscriptions and monthly telephone and Internet communications and assure that all are paid on time.
• Assist in processing travel documents (visa, ticket, and accommodation payment etc.)
• Hotel bookings and payment.
• Work closely with the Adamawa HR focal person.

Warehouse Management

• Update bin cards and stock cards for items in the warehouse daily as may be required.
• Communicate any discrepancies observed during receipt or release of goods to the warehouse officer.
• Support the supervision of loading, offloading the goods into the warehouse by the warehouse casual staff.
• Support periodic cycle count as per the standard operating procedure.
• Record daily transactions in warehouse register.
• Update stock cards for goods in the warehouse.
• File warehouse documents online and in physical folders as may be required.
• Supervise kitting activities where required.
• Oversee warehouse operations in Yola, ensuring proper stock-keeping records, storage conditions, security, and facility maintenance
• Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
• Ensure warehouse and stocks are secure, well managed and documented.

Asset Management:

• Ensure proper tracking, maintenance, and recording of all IRC assets in Yola IRC office, which will lead to an accurate asset database at all times.
• Ensure that each staff member in Yola is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Implement maintenance systems and procedures for assets, including follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to Warehouse officer and supply chain manager for review.
• Liaise with Warehouse officer & supply chain manager to recommend disposal of assets in Yola to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee term of service.

Fleet and Transport Management:

• Oversee the management of the transport fleet for Yola office. Ensure that vehicles are allocated to program / departments in an efficient manner and in coordination with Program teams and logistics manager.
• Ensure that systems are in place to account for transported goods.
• Collects log sheets and ensure it is properly filled.

Manage and monitor drivers.

• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
• Ensure management, tracking, maintenance, and reporting of all rented and IRC vehicles in Yola according to IRC policy.
• Ensure that all vehicles are secure when not in use.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.

Maintenance:

• Ensures all infrastructures within office spaces are maintained and functioning at any given time. this may include working rooms/spaces, doors, windows, hand washing facilities, latrines etc. with the support of transport and maintenance team in Yola.
• Responsible for proactive maintains of equipment, tools, furniture, generators etc. in the office.
• Manage all expenses related to maintenance requirements and request for timely PRs.
• Prepares proactive maintenance plan with support of the Snr Transport and maintenance officer in Yola and submits to supply chain manager for approval.
• Maintains all necessary documentations regarding maintenance.
• Prepare and submit monthly report on maintenance functions in Yola office.

Key Working Relationships:

Position Reports to:  Adamawa HR Officer and Supply chain Manager

Other Internal and/or external contacts:

Internal: Yola Admin staff, Warehouse staff, Transport and Maintenance staff and programs staff,

External: Vendors/suppliers, Technicians and INGO’s and Local NGO

Qualifications

• BSc Public Administration or any social related field.
• Supply chain/logistics certification desirable.
• 1 years of experience in similar position.
• Previous NGO experience will be an added advantage.
• Strong organizational, interpersonal, and communication skills.
• Excellent computer skills including MS Word, Excel, and Outlook
• Attention to details.
• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.

Languages:   Excellent in English