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MSH, a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over ...
Overview
Responsibilities
Qualifications
General Responsibilities
Stocks, stores and warehouse management. Including- Maintaining inventory (supplies, items, equipment) and keeping of inventory records.
Asset management including tagging/coding, Safeguarding of assets/supplies and management of registers.
Perform general clerical duties to include but not limited to: photocopying, scanning, mailing and filing.
Maintain hard copy and electronic filing system.
Assist with the research of prices of goods/services and preparation of Purchase Request.
Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
Assist in organizing for the dispatch and receipt of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
Capacity building of team members.
File incoming help requests from end users via both telephone and e-mail in a courteous manner.
Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
With direction from the PMI-S IT associate, assist in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field Finance and Operations Manager).
Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
Coordinate and making sure that materials, equipment, etc required for the activity are organized and ready for the activity
Prepare the Projector and other presentation materials for quality presentations.
Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.
Ability to travel 40% of the time to various state offices.
Ensure that systems are in place in the state office to ensure that operations are managed smoothly, and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
Monitor and ensure compliance.
Receive invoices, prepare service/job completion forms for payment of vendors.
Supervise the cleaners and ensuring the environment meets cleaning standard.
Manage the repairs and maintenance of the Generators, Photocopiers, Printers and general office maintenance work in the office.
Maintain, track and monitor the usage of diesel consumption for the generator.
Any other duties assigned.
Required Minimum Education:
High school degree. University degree preferred.
Required Minimum Experience:
3 – 5 years related work experience.
Experience with International organizations in Nigeria will be an added advantage.
Warm personality with strong communication skills.
Knowledge of administrative and clerical procedures.
Knowledge of computers and relevant software application.
Knowledge of customer service principles and practices.
Ability to work a switchboard.
Logical and flexible approach to solving problems, especially when working under pressure.
Knowledge and Skills:
Verbal and written language skills in English required
Telephone Skills
Verbal Communication
Microsoft Office Skills
Listening, Professionalism
Customer Focus, Organization
Informing Others
Handles Pressure
Competencies:
Verbal and written communication skills
Professional personal presentation
Customer service orientation
Information management
Organizing and planning
Attention to detail
Initiative
Reliability
Stress tolerance
Ability to travel if required.
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