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  • Posted: Jul 15, 2020
    Deadline: Jul 21, 2020
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    Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
    Read more about this company

     

    Warehouse Officer

    Location: Damaturu, Yobe
    Start date: As Soon As Possible
    Direct Line Manager: Logistics Manager

    Objective 1

    • Warehouse Management

    Tasks & Responsibilities

    • Identify the items entering and leaving and check the quality, quantity and documentation;
    • Report any problems with quality, quantity or documentation immediately;
    • Update the SFU on a daily basis, submit weekly to all concern department;
    • Ensure that the stocks forms bin cards, stock cards etc. are kept up to date;
    • Restrict entry into storage facilities and keep keys for the storage facilities.

    Objective 2

    • Implement guidelines and rules and regulations management guidelines and standards

    Tasks and Responsibilities:

    • Ensure that AAH Kitlogv3 storage procedures are respected;
    • Ensure internal guidelines, rules and regulations are known by his team and respected;
    • Ensure that storage standards are known by his team and respected. For instance, make sure that all requirement for food storage are fulfilled.

    Objective 3

    • Monitor Stock Utilization

    Tasks & Responsibilities:

    • Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Logistics Manager;
    • Review monthly the minimum stock balance according to consumption;
    • Pay particular attention to use-by dates of food and medicine (if any), ensuring proper stock rotation;
    • Advice Logistics Officer /Assistant and /or concern programme department whenever expiry dates are approaching (within 2 months);
    • Carry out a monthly physical inventory of all items in stock and submit SFU to the Logistics Manager
    • Identify stock that is not being utilized and report to Logistics Manager;
    • Ensure that programmes stock is released from the warehouse before the end date of the grant it was purchased on.

    Objective 4

    • Supervise the storage conditions including pharmacy warehouse (if needed)

    Tasks & Responsibilities:

    • Check weekly that the store is clean, organized and is regularly ventilated
    • Check the quality of the food items and drugs to be stocked (if needed).
    • Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available
    • Supervise the management of infected products. For instance, make sure that there are separated and documented.
    • Separate foodstuffs from other stock and pay special attention to dangerous goods
    • Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities
    • Plan for disposal of expired/ infected products in collaboration with the Supply Chain Manager and the owner of the stock

    Objective 5

    • Manage shipments and Cargo

    Tasks & Responsibilities:

    • Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kit-log procedures;
    • Ensure the owner personally conduct a physical review any stock they have requested and sign the necessary documentation;
    • Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

    Objective 6

    • Team management and communication

    Tasks and Responsibilities:

    • Supervise warehouse assistants day to day work;
    • Provide support whenever needed in sub-bases;
    • Handle the comprehensive work of any of his team member whenever there is a gap (leave, vacancy);
    • Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate on the upcoming deliveries;.

    Position Requirements

    • Graduate in Management or any other related stream with professional experience in stock management.
    • At least 2-years proven experience in stock and warehouse management
    • Sound knowledge of general storage procedures
    • Knowledge of computer packages excel and word
    • Highly organized
    • Good communication skills in both written and oral English and excellent in Hausa or Kanuri language

    Remuneration
    Minimum Basic Salary: N211,441 per month.

    go to method of application ยป

    Warehouse Assistant

    Location: Damaturu, Yobe State
    Start date: As Soon As Possible
    Direct Line Manager: Warehouse Officer
    Job Type: Full Time

    Objective 1

    • Ensure management of the base’s stocks and stores

    Tasks and Responsibilities:

    • Ensure all deliveries are physically conformed with delivery notes and/or waybills;
    • Update the monthly inventory and complete stock reports using AAH standard stock management tools;
    • Ensure that every item in the store/warehouse has stock cards and bin cards (if applicable) and they are up-to-date;
    • Notify base warehouse officer when the stock reaches minimum stock levels
    • Clean the store daily and ensure it is regularly disinfected and ventilated;
    • Check the temperature and humidity of the store;
    • Check the sanitary conditions of new products (absence of parasites);
    • Remove infected products and inform the program manager;
    • Treat the products following the procedures given;
    • Separate food products from other products;
    • Set up pest control.
    • Ensure security by good storage conditions of hazardous items (diesel, gasoline)

    Objective 2

    • Support cargos and shipments

    Tasks and Responsibilities:

    • Complete the various shipping documents in time
    • Supervise and support packaging and loading of supplies and equipment
    • Liaise with transporter (if needed)/ AAH driver on the handover of received shipments, check deliveries, sign delivery notes/ waybills, issue reception notes and make sure these are kept on file

    Objective 3

    • Check the quality of the food items and drugs to be stocked:

    Tasks and Responsibilities:

    • Examine the deliveries: quantity, quality, documentation (certificate of origin and analysis);
    • Check the sanitary conditions of the products entering;
    • Report any problem with the quantity or quality

    Objective 4

    • Reporting & Archiving

    Tasks and Responsibilities:

    • Assist to complete monthly Stock report/SFU
    • Assist to complete Pharmacy report (if necessary)
    • Assist to provide weekly SFU to Warre house officer on deliveries including fuel
    • Assist physical inventory report based on monthly samples inventory (at least complete one every 3 months)
    • Archive all warehouse documents (stock cards, stock reports) , shipping documents ( delivery notes, waybills, reception notes) as per AAH standard guidelines

    Position Requirements
    Qualifications

    • High School Certificate or School Certificate with professional experience in stock management

    Skills and Experience
    Essential:

    • At least 1 year proven experience in stock management
    • Sound knowledge of general storage procedures
    • Knowledge of computer packages excel and word
    • Highly organized
    • Good communication skills in both written and oral English and excellent in Hausa or Kanuri language

    Preferred:

    • Archiving management
    • Traceable previous experience in a similar role in an NGO set up

    Minimum Monthly Basic Salary
    NGN109,897 per month

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note: Qualified women are strongly encouraged to apply

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