Fresh Jobs at the OPEC Fund for International Development

Job Profile

• The incumbent drafts and reviews HR policies and guidelines, recommends solutions based on applicable regulations, rules and general principals.
• S/he identifies and assists in solving HR policy related gaps and misalignments that are relevant to meet the needs of the OPEC Fund.
• This is done by researching and collecting legal references and benchmarking HR policies with comparable international institutions.
• The incumbent is also responsible for communicating and promoting rules and procedures, as well as monitoring their compliance and implementation.

Duties and Responsibilities
Policy Development:

• Reviews existing policies, frameworks and procedures to assess their adequacy and alignment with the emerging needs and strategy of the Organization
• Formulates new HR policies in close collaboration with the Head, HR Policies and Development and works with different HR functions to collect relevant inputs
• Identifies policy flows and misalignments by conducting comparative analysis of current HR rules and benchmarking against other international organizations
• Drafts amendments to HR policies, reviews comments and edits from stakeholders, addresses queries and updates documents, as required
• Recommends policy changes and innovative approaches on how these can be addressed 
• Reviews proposed changes, advises on feasibility and potential risks.

Policy Communication and Implementation:

• Contributes to the successful roll-out of policies and procedures, promoting the use of new processes and introducing new approaches
• Develops systematic feedback mechanisms to assess policy impact and effectiveness
• Develops appropriate communication strategies to promote awareness, understanding and support for HR policies across management and staff
• Assists with the interpretation of HR provisions as well as exceptions and precedents
• Advises management on HR policy applicability, acting as a policy adviser within the HR Unit
• Ensures consistency across HR policies and provisions, flagging misalignments, if any.

Reporting and Policy Planning:

• Ensures alignment of initiatives with overall HR strategy and program
• Tracks the progress of HR policy related initiatives, reporting regularly to the Head, HR Policies & Development
• Drives the assessment of HR policy related projects and reports to management by consolidating results and feedback received
• Conducts in-depth research and studies on both legal and factual aspects of the issues of HR, keeping abreast of the developments in the field and in comparable international organizations
• Carries out other duties as assigned by the HR Director and Head, HR Policies & Development.

Qualifications and Experience

• A Bachelor’s Degree in Law, International Management, Human Resources, Public or Business Administration or other related fields.
• A minimum of 5 years of professional experience in a relevant field. 
• Preferably 2-3 years at a responsible level in a large organization, preferably international in nature.
• Fluent in English. A good working knowledge of German, French, Arabic, or Spanish is an added advantage.

Competencies:

• Proven ability to follow existing process with high attention to detail
• Proven ability to work well under pressure and meet deadlines
• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal and time management skills.
• Ability to create, develop and analyse policies in an efficient and timely manner. Must be able to demonstrate a strong ability to effectively manage multiple priorities and tasks simultaneously
• Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.

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Job Profile

• The incumbent supports the design and delivery of the existing HR strategy, ensuring its alignment with the OPEC Fund objectives.
• S/he formulates partnerships across the HR function to deliver value-added service to employees that reflects the business objectives of the organization.
• This includes providing technical support and advice on processes and practices across HR areas including talent acquisition and recruitment, onboarding, benefits and entitlements, separations, transfers, the institution’s performance management system and other staffing issues such as retirements or grievances.

Duties and Responsibilities
Strategic Planning:

• Supports the Head, Talent Acquisition and Business Partnerships across a range of Talent Acquisition & Business Partnerships initiatives and projects
• Contributes to the enhancement of staff engagement and performance by proposing innovative approaches
• Contributes to the strategic planning within the Talent Acquisition and Business Partnerships area as well as the work plan
• Prepares reports and actively contributes to HR taskforces and projects.

Recruitment:

• Assists with monitoring the implementation of the annual recruitment plan
• Liaises with other departments to identify staffing needs and selection criteria
• Promotes the use of effective and innovative screening techniques to attract top talents
• Works closely with talent acquisition to monitor and ensure fairness in hiring practices
• Assists the Head, Talent Acquisition and Business Partnerships with managing talent programs of the OPEC Fund including Internships, the Young Professional Development Program (YPDP) and Para Professionals.

Performance Management System:

• Identifies opportunities to improve the organization’s Performance Management System
• Collects feedback from staff and management to report on systems flows and issues; proposes viable solutions to resolve them and streamline processes
• Ensures that the performance management cycle is on schedule by initiating the process, reminding staff and managers about deadlines, preparing resources

Stakeholder Management and Engagement:

• Liaises with other departments, builds and maintains effective relationships
• Engages and keeps harmonious partnerships with employees and managers across the organization
• Carries out any other related tasks assigned by the HR Director and Head, Talent Acquisition and Business Partnerships.

Qualifications and Experience

• A Bachelor’s Degree in Business Administration/ Human Resource Management or respective studies.
• A minimum of 5 years of professional experience in a relevant field. 
• Preferably 2-3 years at a responsible level in a large organization, preferably international in nature.
• Fluent in English. A good working knowledge of German, French, Arabic, or Spanish is an added advantage.

Competencies:

• Proven ability to follow existing process with high attention to detail
• Proven ability to work well under pressure and meet deadlines
• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal and time management skills.
• Ability to create, develop and analyse policies in an efficient and timely manner. Must be able to demonstrate a strong ability to effectively manage multiple priorities and tasks simultaneously
• Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.

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Job Profile

• The incumbent processes and administers the OPEC Fund’s monthly payroll and subsequent activities as well as maintains the employee database regarding salary and pay by following established procedures, in line with the institution’s Rewards strategy, in order to realize a correct and efficient payroll administration.

Duties and Responsibilities
Payroll Administration:

• Administers the monthly employee salaries and calculations of benefits for staff (Non-locals, Locals and Pensioners payroll) proceeding on hiring, transfer, retirement or disengaging from the organization.
• Administers the associated time management system interface for SAP HCM
• Administers the organizational structure and integration in SAP HCM modules (SAP OM, SAP PA, SAP-FI)
• Calculates the correct amount incorporating overtime, deductions using the SAP HCM.
• Processes all monthly subsequent activities for Austrian Social Insurance (Creation and administration of contribution notification and SI contribution posting after creation)
• Addresses issues and questions regarding payroll from employees and supervisors.

Education Grant:

• Processes and check education grant claims submitted by staff members.

Business Process:

• Provide support for SAP HR business process related issues
• Participate in improvement initiatives of the organization’s SAP-HR-system related processes with Business Process Owners and Power Users
• Recognize and improve the organization’s use of the SAP-HR-System, using best practice and standard delivered solutions
• Design and agree functional specifications to meet new business requirements, including defining technical specifications for developers
• Establish and manage Business Process Improvement (BPI) projects pipeline in driving continuous improvement solutions for HR in coordination with HR Director and HR Heads
• Advice business partners on decisions, leading to common/compatible solutions for SAP-HR
• Develops and implements processes and SAP-HR-tools that encourage continuous performance improvements.

Reporting:

• Prepares reports for HR Director and Head, Payroll, Compensation & Benefits, budget and expenses when needed.
• Conducts configuration and testing of various modules and processes in HR modules.
• Carries out other duties as assigned by the HR Director and Head, Payroll, Compensation & Benefits.

Information security:

• Maintains full confidentiality with all stakeholders.
• Identifies opportunity for improvement and recommend solutions.
• Liaises with the Information Technology Unit.

Documentation and back up:

• Maintains personnel database regarding salaries, allowances and entitlements.
• Assists in the administration of the attendance and leave records system.

Qualifications and Experience

• A Bachelor’s Degree in Business Administration/ Human Resource Management or respective studies.
• A minimum of 5 years of professional experience in a relevant field. 
• Preferably 2-3 years at a responsible level in a large organization, preferably international in nature.
• Fluent in English. A good working knowledge of German, French, Arabic, or Spanish is an added advantage.

Competencies:

• Proven ability to follow existing process with high attention to detail
• Proven ability to work well under pressure and meet deadlines
• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), SAP, intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal and time management skills.
• Ability to create, develop and analyze policies in an efficient and timely manner. Must be able to demonstrate a strong ability to effectively manage multiple priorities and tasks simultaneously
• Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.