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VISION
Islamic Relief France (SIF) believes in a benevolent world where basic needs of vulnerable people are met.
MISSION
Islamic Relief France dedicated to alleviating the suffering of the poor in France and worldwide. It intervenes where humanitarian and social needs required by the mobilization of emergency relief and the implementation of development ...
Line Manager: ADMIN. Co.
Line Manager + 1: HOM
Location: Based in Maiduguri with visits
Duration of contract: 6 months (with to project locations possible extension)
Expected hiring date: ASAP
CONTEXT & BACKGROUND
Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intends to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF provides its help in respect of cultural diversity, without any distinction of origin, religion or gender.
The eight-year conflict in Nigeria’s northeast has created a deepening humanitarian crisis. Boko Haram violence and military operations continue to affect millions of people across the region. Nearly 1.9 million people have been forced to flee their homes; more than half of these people are children. Despite massive funding deficits and challenging humanitarian access in some areas, mainly in Borno State, humanitarian partners have scaled up efforts to assist 6.9 million of the most vulnerable people. From January until end of February this year, at least 1.9 million people received life-saving assistance. The key figures are:
- 6.1 million people are in need of protection assistance
- 5.1 million people are food insecure
- 3.4 million people need nutrition assistance
- 2.9 million people need education support
- 2.3 million people are in need of emergency shelter and NFI
- 3.6 million people need WASH services
More than 50,000 people risk famine in Nigeria’s north-eastern Adamawa, Borno and Yobe states between June and August. Some 5.2 million people are projected to suffer severe food scarcity, a third of them will face “emergency” levels of hunger.
SCOPE OF WORK
- The role of the Finance Officer involves providing financial and administrative support to Senior Management Team, colleagues and others where applicable.
- Finance Officer job description should highlight the need for candidates who are focused on outcomes, excellent problem solvers and strong communicators.
- The Finance Officer responsible for maintaining sound financial and accounting systems and controls for SIF Nigeria. The role entails performing day to day financial accounting tasks including, but not limited to: processing payments, filing and document retrieval, providing data for report preparation, budgeting, financial accounting and reporting of assigned grants.
ROLE IN THE ORGANIZATION
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Subject
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Responsibility
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Line Management
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- Report technically to the Admin Co., Maiduguri.
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Accountancy and Financial Management
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- Assist in maintaining all financial systems for the SIF Country/Field offices, and ensure full compliance with SIF financial (SOP’s).
- Daily update of the accountancy according to the Project activities and Finance and Administration needs;
- Double check of records, According to SIF procedures;
- Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
- Archive all the relevant administrative and accountancy documentation in the proper way indicated by the Administrator and according to SIF procedures;
- Record and follow up all administrative expense in the Monthly Expenses follow-up.
- Management of the Cashbox together with base cashier (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
- Together with base Cashier, Ensure respect of procedures before any payment (validation form, etc)
- Supervise and follow-up all monthly payments(Per Diem, Salaries, House and Phone rental, Vehicle rental, etc) at the base level
- Collect the statement of Bank Accounts by the 1st of the following month;
- Fill properly the monthly reconciliation form for each cash and bank, to be signed for approval by the Admin Coordinator;
- Collaborate in the preparation of documents for financial/annual audits;
- Compile field accountancies and check them; AndPrepare monthly closing.
- Assist the regional Admin in conducting and coordinating Internal/external audit of SIF and coordinating (donor, audit firm, government, etc.).
- To maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc
- Deduct Withholding Taxes and submitted to Government as per Government Rules.
- Responsible for Scanning of All Vouchers.
- Ensure the full confidentiality regarding financial and human resources information
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Cash management
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- Oversee & manage the cash box of the office together with base cashier under the supervision of the Admin Coordinator.
- The Admin Coordinator and the Head of Mission have the right to verify randomly the cashbox balance ;
- Withdraw Cash from the bank account under Admin Coordinator or Head of Mission request
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Payroll Management
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- Under supervision of Admin Co and in close collaboration with the cashier, Receive and Check bases monthly Payroll data and update with coordination staff payroll records.
- Cross check with Admin Coo and Cashiier in finalization of monthly payroll and in payment of Salaries (if required).
- In collaboration with base cashier, ensure pay-slips are signed and archived as per SIF procedures.
- Update, verify, consolidate monthly the amounts of Income taxes and other social charges together with the cashier/admin Assistant
- Ensure that statements and payments are made to the concerned organizations for the whole mission and respect the deadlines.
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Admin Management
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- In collaboration with Base cashier, Ensure timely payment of Monthly per-diem to expat staff and local staff
- Ensure that expatriate personal files are kept up to date and archived according the proper guidelines
- Report to the Admin Coordinator any action to take related expatriate administrative management.
- To be focal point for preparation and submission of required reports to local authorities (SCUML, Revenue Office, Pension, NHF, NSITF and others);
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Team Management
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- Assist, participate and conduct HR/Admin training (Formal/Informal sessions) for the SIF Staff in collaboration with Amin Co and cashier/Admin Assistant
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Others
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- Any other task assigned/requested by Line manager or Admin Coordinator
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QUALIFICATIONS/EXPERIENCES/ATTRIBUTES
- Masters /Bachelor’s degree in Accounting and Finance, Banking and Finance and Cooperative
- Professional Certificate in Accounting / Bookkeeping;
- 3 years of professional experience in finance/admin position, preferably in INGO;
- Good working knowledge of computer packages, including MS Office (MS Word, MS Excel, MS Power Point, Outlook, SAGA systems accounting package and others);
- Good English (spoken and written Plus Understanding of local Language in Borno State)
- Strong interpersonal and communication skills;
- Strong analytical and problem-solving skills;
- Stress tolerance, Team Player, Working in a multi-cultural set-up;
- Attention to detail, Proactive and reliable, Able to work with limited supervision;
- Indigenes of Borno State are encouraged to apply.
WORKING PLACE
The position is based in Based in Maiduguri with frequent visits to project locations
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV + a cover letter (including 3 referees with their current official contacts) by email
Mandatory: The email subject line should be marked: "SIF Nigeria – Finance Officer".
Gmail
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