Finance Officer at Premiere Urgence Internationale (PUI)

Location: Abuja (FCT)
Start Date: As Soon As Possible
Open to: Nigeria Nationals Only (Male / Female)

General Objective 

• Under the line management of the Deputy Finance Coordinator, the Finance officer assists the Deputy Finance Coordinator in all the activities related to finance and cash management.

Tasks / Responsibilities
Treasury & Cash Followup:

• Control the management of the petty cash 
• Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager 
• Ensure availability of cash at coordination level and forecast any cash issue
• Prepare the weekly cash forecast and request at the coordination level
• Prepare and validate any checks done at the coordination level 
• Monitor due dates for payments of contracts 
• Followup with regular payments
• Guarantee security of the cash and confidentiality of information
• Finance & Accounting Management 
• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures 
• Record all expenses made through the bank in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.) 
• Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
• Guarantee the quality of the archiving process at the coordination level
• Consolidate and check the accuracy of data of coordination accountancy
• Prepare the monthly accounting closure for the coordination 
• Participate in the consolidation of budget followups
• Prepare the weekly financial forecast of the coordination, compile it, and send it to the Finance Coordinator for validation
• Collect all invoices exempted from the VAT
• Issue a monthly With Holding Tax report
• Prepare the bank reconciliation at the end of each month 
• Prepare the annual closing documents for the coordination
• Prepare the external audit visits (donor and coordination visits)
• Capacity Building
• When required, provide support to the finance team of the different bases 
• When requested, support the finance coordinator in finance staff recruitment 
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Priorities of the Department:

• To follow in a timely manner the monthly accountancy calendar
• To Implement successfully bank payment to reduce cash payment as much as possible
• To ensure the accountancy hard copies quality

Mandatory Requirements

• Language skills: Fluent in English and Hausa, Kanuri is appreciated
• Education degree: University degree in Finance, Accounting, or another relevant degree 
• Work experience: Minimum 2 years of experience in a similar field (NGOs/private companies) 
• Knowledge and skills: Good analytical and writing skills 
• Computer skills: Good knowledge of MS office software including Word, Outlook. Excellent in Excel

Assets:
Interest:

• Strong motivation to help people in need
• Accounting and finance

Transversal Skills:

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Team Management
• Able to manage stress and pressure.