Finance Assistant at Action Against Hunger

Location: Dutse, Jigawa State
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Objective 1

• Responsible for the base field payment.

Tasks and Responsibilities:

• Visit the fields during various program/activities to make payments.
• Support the program’s cash transfer implementation.
• Make payments and verify the consistency of supporting documents submitted in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
• Review all documents submitted for payments. (Photocopy, original, pro forma, translation, date, signature, stamp, and terms used, accuracy of calculations etc.)

Objective 2

• Ensure compliance of the supply chain guidelines and payment mode.

Tasks and Responsibilities:

• Respect AAH purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
• Ensure that Logistics and PMs comply with the supply chain guidelines.
• Liaise with Log department for any discrepancy and missing procedures.
• Clear and release cash advances with logistics/programs.

Objective 3

• File and archive the documents.

Tasks and Responsibilities:

• Check that all invoices/supporting documents and their amount corresponds to the cash voucher total value.
• Photocopy and file all the invoices/documents (base financial books) according to the monthly base book-keeping before sending to Capital office for archiving.
• Maintain bank, supplier contracts, PAYE, vendor & all other finance relevant contracts in finance department.
• Verify & cross-check all base monthly financial documents are correctly allocated & completed as per AAH archiving guidelines
• Assist Base Finance Officer in archiving financial files as per AAH archiving guidelines

Qualifications

• Minimum of a Bachelor's Degree / HND in Accounting, Management, Finance or related field; MBA or similar higher Degree will be a plus.
• Minimum of one year experience in a similar role.

Skills and Experience
Essential:

• 1 year of experience in one or more of the following areas: Administration, HR, Finance, Logistics.
• Exceptional organization and planning skills, ability to manage and follow work plans.
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player.
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
• Champion of AAH Charter values of: Professionalism, Transparency, Neutrality, Access to Victims and  Non-Discrimination.

Preferred:

• Previous INGO experience.
• Experience with donor-funded programs.
• Experience supervising others.

Minimum Basic Salary
NGN156,995 per Month