Finance and Admin Officer at Youth Awake for Better Society

The Finance & Admin Officer is responsible for ensuring the smooth operations of finance and logistics activities provided by the Operations unit by providing financial and admin support. S/he works with Program officer to coordinate and manage the operation and implementation of the project activities

Responsibilities:

• Prepare payment vouchers.
• Manage budget within the budget and ensure that all expenses are in accordance to the budget lines
• Control and enter all financial expenses appropriately
• Prepare monthly activity budget to the SR
• Payment of expenses, including per diem and transport to participants
• Ensure that entries are entered into the financial template accurately  and timely.
• Arrange spaces for new employees making sure desks, chairs, etc.are ready for them to use on their start day
• Inventory and asset management
• Scan and file financial and administrative documents
• Prepare financial report and Bank reconciliation
• Coordinate and manage day-to day operations in the office
• Arrange for all office maintenance
• Coordinate the approved Activity Profiles making sure that materials,   equipment, etc. required for the activity are organized and ready for   the activity
• Coordinate procurement and engagement of vendors for goods and  services
• Prepare payment schedules for vendors and participants.
• Properly code all transactions.
• Maintain administration and accounting files.
• Control consumption of project consumables (petrol, electricity, water, telephone,)
• Participate in the improvement of the accounting system and thesystem of internal control.
• Ensure compliance with YABS policies and procedures includinginternal control systems, Global Fund guidelines as well as NigeriaGovernment regulations.
• Create all administrative and financial reports monthly as requestedby the supervisor
• Manage payments of taxes and other statutory payments
• Ensure that systems are in place to ensure that operations aremanaged and staff act in full compliance with local laws, adhere to  contract/award and donor requirements, and comply with YABS  policies and standard operating procedures.
• Other tasks as requested by supervisor

Qualifications and Abilities

• Must hold a B.Sc / HND in Accounting, Business Administration, or related discipline.
• Master’s Degree and professional qualification is an added advantage.
• Minimum of One (1) year relevant experience, preferably with an NGO/CBO/CSO.
• Must have completed NYSC.
• Possess excellent oral and written communication, report skills.
• Must be a self starter, problem-solving individual with high levels of initiative;
• Strong interpersonal skills.
• Strong internal relationship management and analytical skills.
• Strong organizational skills and attention to detail.
• Demonstrate excellent written and oral communication skills.
• Demonstrate high level of initiative, diplomacy and tact.
• Experience with Global Fund and U.S. government projects
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Verbal and written language skills in English required
• Ability to work independently and take initiative
• Good typing skills
• Good memo composition and editing skills.
• Good computer skills with sound knowledge of commonly used application software
• Ability to Multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Consistently looks for ways to help support
• Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality
• Sound knowledge of Payroll management
• Must be flexible and be able to work independently and as part of a team