Female Administrative Officer at Heritage Homes

Job Overview

• The administrative Officer will plan and directs all aspects of an organization's staff and service functions.
• Ensures the operations of the company are within a secure, efficient and organized work environment.
• Oversees administrative staff (drivers, gardeners etc), logistics and information systems.

Responsibilities and Duties

• Organize office operations and procedures
• Provide general support to visitors
• Manage social media platforms
• Create database and spread sheets to improve inventory management and reporting accuracy
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Schedule and attend confidential management and team meetings and assisted with meeting materials and agenda
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Produce professional quality reports, presentations and briefs
• Maintain master corporate calendar of all-hands events, conferences, holidays and vacations
• Manage contract and price negotiations with office vendors and service providers a
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate quarters.
• Monitor office supply levels; reorder when appropriate
• Assist the Accounts and management in preparing office budget
• Maintain the office condition and arrange necessary repairs
• Any other duty as assigned by management

Qualifications

• B.Sc. or HND in Management, Business Administration or any related discipline
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements.

Salary
NGN 50,000 - 60,000 Monthly.