Facilities Administrator at Prime Services FZE

Responsibilities

•  Prepares source data for computer entry by compiling and sorting information, establishing entry priorities and store documents in appropriate repository.
•  Processes source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.

• Integrate and update all workflow registers (e.g., work orders, roasters, timesheets, etc.)
• Raise requisitions for the department where necessary
• Distribute documentation to internal teams as required
• File documents & Create fit for purpose templates
• Manage the flow of documentation within the facilities department
• Prepare ad-hoc reports on specific tasks as needed

•  Maintains data entry requirements by following data program techniques and procedures.
•  Verifies entered customer and account data by reviewing, correcting, deleting, or re-entering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data.
•  Secures information by completing data base backups.
•  Maintains operations by following policies and procedures; reporting needed changes.
•  Maintains customer confidence and protects operations by keeping information confidential.
•  Contributes to team effort by accomplishing related results as needed.

• Raise requisitions for the department where necessary (i.e., Orion time sheet, Material requisitions)
• Fuel & Power Analysis
• Support Helpdesk

•  All other Administrative & reasonable duties when requested
• Proven work experience as a data/document controller or similar role
• Working experience of minimum of 2 years in data entry/document control office
• Previous work experience in facility management organization is an advantage
• Familiarity with project or process management
• Hands-on experience with MS Office and MS Excel is mandatory
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient on the use of Orion ERP is an advantage
• Proficient typing and editing skills
• Able to work with less supervision.
• Skill in both verbal and written communication.