Experienced Female School Administrator at MBIS International School

We are an ambitious British International school with rich, innovative and exciting curriculum; giving all our pupils the opportunity to be successful. We are looking to appoint a Female School Administrator for September start.
As the ‘face’ of our school, your central goal is to provide pupils, parents, staff and all other callers/visitors to our school with outstanding customer-focused service as well as overseeing service delivery; focusing on increasing efficiency and improving quality.
Personal Attributes and Skills
Here are some of the general qualities we are looking to see in you:

• Discipline, confidence with appropriate professional  attitude
• Warm, caring personality, excellent team spirit, interpersonal and communication skills with adults and children
• Excellent spoken and written communication skills
• Initiative and ability to cope under pressure
• Experience in planning, organising, prioritising, multi tasking and managing time effectively
• Proficient IT skills in areas such as word processing, spreadsheets, databases and the internet as well as using social media
• Self-motivation, enthusiasm and ‘can-do’ attitude
• Ability to cope with a heavy workload and frequent interruptions
• Be aware of and be able to comply with policies and procedures relating to working with student or staff records
• Have a flexible approach to work
• Excellent analytical and numerical skills
• Excellent report writing skills and good attention to detail 
• Excellent managerial skills – planning, controlling, leading and people management

Essential Educational Qualification and Experience: 

• To be our school administrator, you will need to be a leader who is organized and committed to the job
• Must hold a BA English Degree from a reputable institution and a Master’s Degree in Education Administration/Management, Human Resource Management, Business Administration or any Related Discipline.
• Knowledge of the British Curriculum is desirable and an added advantage

Professional Qualification: 
Professional certification from relevant reputable certifying body
Experience: 

• Minimum 5 years verifiable relevant experience in a similar role
• Must be based in Ibadan and be able to commute easily to work

JOB RESPONSIBILITIES 

• Managing day-to-day activities of the school
• Supervising and managing all day-to-day office administrative activities - Undertaking general administrative support including reception duties, acting as first point of contact in response to visitors to our school, responding to queries and enquiries as well as conducting tours of our facilities and marketing of school programs
•  First point of contact for absent pupils and staff; liaising with parents and staff; updating information on staff and pupils attendance – submitting monthly reports to senior management
• Monitoring entry systems to the reception area and the main school building as well as coordinating drop-offs and pick-ups of children 
• Providing administrative support for examinations and attendance including data inputting and production of reports
• Providing general office administrative support e.g. photocopying, laminating, scanning, filing, emailing, completion of routine forms and liaising with vendors/contractors
• Updating inventory documents and assets list of the school
• Sharing information broadly and timely with students’ families through emails, flyers, newsletters or phone calls, ensuring that necessary information is properly transmitted
• Maintaining records of school operations, such as processing of registration forms, dealing with admissions paperwork., Ensuring class schedules and children’s records are kept updated including emergency contacts, medical forms and other relevant information
• Organizing and coordinating parents consultation meetings and special functions/social events in collaboration with the teaching staff
• Facilitating communication between parents for the purpose of evaluating situations, solving problems and/or resolving conflicts whilst liaising with senior management 
• Contributing to personnel administration, such as, recruitment, selection, health screening, referencing, conducting orientation/induction etc. of teaching and non-teaching staff
• Working actively with teachers to maintain high curriculum standards
• Undertaking general financial administration and managing of school supplies, inventories and store stocks efficiently; including classroom resources and supplies
• Liaising with parents and external agencies on behalf of senior management
• Assisting in developing, reviewing, and improving policies, systems, and procedures, and generally ensuring the school operates smoothly and efficiently
• Coordinating building and maintenance issues for general repair (electrical, plumbing, air conditioning etc.)