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  • Posted: Feb 27, 2020
    Deadline: Mar 12, 2020
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  • StreSERT is a professional services organisation that offers quality stress-free solutions to corporate organisations. We offer business support and integrated solutions in different areas that ensure business objectives are achieved. Critically, we evaluate issues as they impact your business, and consequently deploy the appropriate skills and competenci...
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    Executive Assistant to the Head of School

    (job ref: EA2HS)

    Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female Executive Assistant for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.

    Job Location:  FCT, Abuja     

    Objective/Purpose of Job:

    The Executive Assistant will provide high-level administrative and executive support to the Head of school (HOS) by preparing reports, handling special projects, preparing correspondence, receiving parents & regulators, arranging programmes, scheduling meetings etc.

    Job Duties/Responsibilities:

    • Pro-active planning and management of the Head of School’s  (HOS) time and appointments to enable the HOS focus on delivering strategic objectives and business goals
    • Work in line with the HOS’s work routine and preferences
    • Act as the central contact point for the HOS, screening telephone calls, enquiries and requests and handling them where appropriate
    • Ensure that decisions and work is appropriately delegated in the absence of the HOS
    • Review and attend to all forms of correspondence and communicate on behalf of the HOS
    • Complete administrative and project related work delegated from the HOS
    • Represent the HOS in a professional manner to internal and external clients
    • Organize all travel logistics for the HOS as required
    • Coordination of meeting dates and attendances including compilation and distribution of materials to the members
    • Ensure appropriate venue and equipment booking for events including refreshments where appropriate with the admin team
    • Set up and maintain the school calendar for meetings and events
    • Ensure the HOS is well prepared and has relevant documentation for programmes/meetings
    • Prepare and distribute agendas, pre-reading papers and venue for programmes/meetings
    • Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
    • Manage the practical and administrative requirements for the schools events as required
    • Any other task of similar responsibility required by the HOS.

    JOB SPECIFICATIONS:

    Education Qualification:      

    • Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage.
    • Experience:    
    • Minimum 5 years relevant experience of proven experience providing executive support in a structured organization.

    KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB):

    Technical (Functional) Skills:           

    • Effective computer skills; Microsoft Office Software and other HR specific software.
    • Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company.
    • Expert level written and verbal communication skills
    • Ability to multi task effectively
    • Planning and organizing skills
    • Excellent analytical and numerical skills
    • Creativity
    • Ability to work in a team

    Behavioural Skills:    

    • Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
    • Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability
    • Highly professional and ethical with ability to maintain confidentiality
    • Excellent people management and development skills
    • Excellent leadership and business partnering skills to achieve results through organisational resources
    • Demonstrated process improvement skills
    • Self-starter with mature analytical skills and ability to work under pressure
    • Innovative and forward thinking, with a track record of executing new ideas

    Salary is open to negotiation

    Method of Application

    Qualified applicants should send CVs to ‘mgtpositions@stresert.com’ Using “EA2HS” as the subject of mail before 11th March 2020. 

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