Executive Assistant to Director, Legal Services at the Abuja Electricity Distribution Company (AEDC Plc)

Position Summary

• Job holder is responsible for providing typical professional-level administrative support to the Director Legal Services and contributing to the effectiveness of the organization.

Essential Duties & Responsibilities

• Acts as the first line of contact for the office of the Director Legal Services concerning any inquiries; relays complex/sensitive information and instructions as appropriate.
• Provides accurate responses to inquiries and determines the correct course of action or redirects inquirers to appropriate person/area.
• Coordinates and organizes detailed calendars, events, reports, agenda planning and prioritizing appointments; prepares an account of meetings and designates and follows up on assigned action items
• Organizes and manages the departments’ documents in accordance with established tools and resources, ensures compliance with internal document retention policy; ensures department-confidence and safeguards operations by keeping information confidential.
• Generates, manages and distributes general memos, reports and mails to appropriate authorities in a timely manner
• Provides logistic support by researching and compiling information/documentation for the preparation of reports, assembles and organises materials for meeting and coordinates projects as directed by the Director.
• Tracks and assists in closing out on assignments and tasks for Legal Services staff.
• Flags and follows up on outstanding /overdue assignments.
• Prepares weekly and monthly report of activities for the Director.
• Requests and follows up on delivery of office supplies and monitors usage.
• Conducts proper filling and retrieval of documents/acknowledgment.
• Reports and monitors maintenance of office equipment.
• Follows up on prompt payment to External Counsel, where necessary
• Performs other duties as assigned by the Director to support the efficient operation of the department.

Education, Experience, Skills & Abilities

• LLB. BL
• Minimum of 3-5 years post call work experience in a related organization, providing support for upper-level management in a professional environment where confidentiality, initiative, sound business judgment, attention to detail, a fast pace and a flexible and adaptable approach are valued.
• Advanced level of proficiency working with Microsoft Office suite.
• Relevant knowledge of legal terminology, syntax, and forms.
• Experience with legal document drafting.
• Ability to prioritize deadlines, organize a diversified workload, and recommend office process improvements as necessary.
• Ability to adapt well to fluctuations in workload and changes in responsibilities  Ability to define problems, collect data, establish facts and draw valid conclusions.
• Exceptional planning and organizational skills with a quality focus and attention to details and proactivity with ideas and recommendations for productivity and efficiency.
• Extensive experience managing calendars for multiple individuals and determining the priority of meeting requests and events.
• Exceptional verbal and interpersonal communication skills, grammar, business writing, and editing, proofreading, and presentation preparation skills

Other Required Competencies:

• Time management
• Problem-solving skills
• Trustworthiness
• Multitasking
• Resilient and able to deliver under pressure.