Executive Assistant at Tropical General Investments (TGI)

Job Description

• The ideal candidate will enhance the executive's effectiveness by providing top-level assistance for the executive.

Responsibilities

• Coordinate executive's communications, including taking calls, responding to emails and interfacing with stakeholders
• Represent the executive at meetings and events and speaking for the executive
• Calendar management for executives
• Aid executive in preparing for meetings
• Prepare internal and external corporate documents for team members and industry partners
• Draft slides, meeting notes and documents for executives
• Arrange corporate events outside of the workplace, such as fund-raising events and staff appreciation events
• Welcome visitors by greeting and attending to them
• Maintain proper records and filing system as well as file retrieval system
• Maintain inventory of office supplies as required
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing networks, participating in professional societies.

Qualifications

• Bachelor's degree or equivalent experience in a numerate discipline
• Advanced proficiency in Microsoft Office suite including Excel, PowerPoint, and Word
• Minimum of 2 years previous experience as Executive Assistant is desired
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong interpersonal, written and verbal communication skills.