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  • Posted: May 14, 2021
    Deadline: May 21, 2021
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    Hamilton Lloyd and Associates is a young and innovative boutique human resources firm, which is focused on offering personalized services to organizations across a diverse range of sectors. The Hamilton Lloyd process involves a deep understanding of the client’s organizational culture, strategic objectives and needs to ensure that a tailor-made solutio...
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    Confidential Secretary

    Job summary

    • The Confidential Secretary provides specialized clerical, administrative, and secretarial support services to executive and/or financial employees who manage sensitive and/or confidential information and decisions.

    Duties / Responsibilities

    • Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.
    • Schedules meetings and appointments, maintains calendars, and makes travel arrangements for assigned executive or financial staff.
    • Prepares confidential reports such as statistical and financial reports for distribution.
    • Maintains and files confidential records, such as employee records, contract negotiations, and any notes and data related to those files.
    • Provides, whether personally or through other available staff, skills such as typing, filing, and mail management.
    • Transcribes legal documents and confidential reports; acquires official signatures as required.
    • Performs other related duties as assigned.

    Supervisory Responsibilities:

    • May train other administrative, clerical, and secretarial staff.

    Education and Experience

    • University Degree or equivalent required.
    • At least two years related experience required.

    Physical Requirements:

    • Prolonged periods sitting at a desk and working on a computer.
    • Must be energetic and be able to work long hours.

    Required Skills / Abilities:

    • Excellent verbal and written communication skills.
    • Excellent organizational skills and attention to detail.
    • Ability to maintain confidential and sensitive information.
    • Proficient with Microsoft Office Suite or related software.
    • Ability to type at least 55 WPM.
    • Familiarity with, or ability to quickly learn, basic office and clerical procedures and equipment.

    Method of Application

    Interested and qualified candidates should send their CV to: hamiltonlloyd2020@gmail.com using the Job Title as the subject of the mail.

    Note: Only shortlisted candidates will be contacted.

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