The Compliance Officer works in partnership, collaboration, and support with the Director of Finance & Operations and the project senior management team in conducting risk assessments, prioritization, and compliance verification activities work planning. Excellent interpersonal skills and verbal and written communication, proactive problem solving, fostering of teamwork, and professional discipline are required for successful delivery of internal controls and compliance verification and assurance that project activities are achieved, and MSH assets and reputation are safeguarded.
In coordination with the Director of Internal Audit, s/he will develop a plan and evaluation tools, and then carry out independent appraisals and verifications of the effectiveness of MSH and donor policies, procedures and standards, and applicable Nigeria law, which MSH Nigeria manages financial resources. S/he will review and evaluate the effectiveness and efficiency of operations, reliability of financial reporting, compliance with applicable laws and the safeguarding of assets. S/he will plan, perform and report on internal assessments to ensure that financial control, financial guidelines of donor organization and other control procedures are in place and are being properly implemented and managed on the PMI-S Malaria project. Successful candidate will also be responsible for advising and monitoring quality standards of operations and value for money.
The successful candidate will monitor and following-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to. Under the direction of the Director of Internal Audit (and MSH General Counsel where necessary)and will conduct thoroughly documented investigations of whistleblower cases, and suspected fraud and will directly interface with the Director of Internal Audit on these or other specific cases.
Specific Responsibilities
Compliance / Internal Audit
- Ensure that all MSH Nigeria and PMI-S Malaria project financial and operational activities are in compliance with Nigeria law (tax laws, CSA laws and government pension agency laws), donor rules and regulations, and MSH policies and standards.
- Develops an annual customized compliance-monitoring plan, including evaluation tools, standards, ethical considerations, and schedule to evaluate all PMI-S Malaria project or remote staff/office locations, and to revisit sites needing extra attention.
- Develops compliance framework for the PMI-S Malaria project; including compliance checklists for the various business processes, transaction classes, country laws governing NGO operations, and specific donor requirements.
- Periodically reviews and updates the compliance-monitoring checklist and other tools to stay current with MSH procedures and policies.
- Examines the effectiveness of internal controls and compliance within MSH Nigeria policy framework, identifies gaps in procedures and controls systems, and provides recommendations to the Country Leadership Team for strengthening them.
- Follows-up on recommendations to ensure they have been implemented and adhered to.
- Tests internal controls, targeting high-risk areas, including workshops, vehicle usage, inventory control and cash advance management, payroll and Fleet Management.
- Documents internal control weaknesses, compliance deviations, and their impact, and makes recommendations to address these weaknesses.
- Identifies gaps in knowledge and skills and provides recommendations for training.
- May be requested to provide training directly to staff.
- Prepares detailed reports of each compliance review and other task assignments, with prioritized findings and recommendations.
- Presents final reports to the MSH Nigeria/PMI-S Country Leadership Team after review and approval from Supervisor.
- When necessary, collaborates with internal and external audit on investigations of whistleblower cases, suspected fraud, mismanagement, loss of assets, etc.
- Follows-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
- Stays abreast of laws, directives, and current trends in the local legal and NGO environment.
- Provides risk assessment for financial and operational landscape. Identify high risk, high probability events, and provide recommended mitigation plan. Provide ad hoc risk assessments for specific scenarios by request.
- Provide ad-hoc advice, helping staff to achieve the goal of establishing sound risk management and internal control systems; offer practical advice on how best to comply with financial policy and donor guidelines.
Additional Responsibilities
- Prepares quarterly audit, investigations, and status of audit recommendations reports for submission to Director Internal Audit and Nigeria Country Representative, if applicable.
- Meets with Project Directors on a regular basis, or as requested by the CR.
- Perform other duties as assigned by the Director of Internal Audit.
REQUIRED MINIMUM EDUCATION
Preferred:
- Advanced degree preferred
- Professional certification in Accounting, Internal Audit, and Fraud Examination
REQUIRED MINIMUM EXPEREINCE
Required:
KNOWLEDGE AND SKILLS
- Extensive familiarity of U.S Government grant/contracts rules and regulations (USAID, CDC,) or other donor rules and regulations (E.U) required.
- Experience in international development programs preferred.
- Excellent planning, management, and organizational skills.
- Proven leadership and interpersonal skill.
- Professional proficiency in English required
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The LGA Field Officer will support the implementation of SMC at the LGA/community levels by overseeing all aspects of SMC activities at the LGA, health facilities and community levels. He/She is responsible for planning, implementation and coordination with local government representatives and community level stakeholders, as well as reporting. The LGA Field Officer will ensure quality implementation/delivery of SMC services by health facility workers (HFW)/supervisors and Community Drugs Distributors (CDDs) at the community level through the timely delivery of SMC commodities and supplies, provision of supportive supervision, training and documentation of program activities.
She/he provides supportive supervision and supports training of the above actors and ensures respect of SMC administration protocols. She/he interacts with the state team and LGA management team, keeping them updated on the program progress and ensuring a high-quality SMC implementation.
Responsibilities
- Preparation of all LGA field activity reports, following collation from the LGA administrators, providing feedback on areas which need correction and submission of the final hard copy report for assigned LGA to the Technical Manager after approval.
- Assist the MSH State M&E Specialist on data quality issues/queries and ensure identified issues are rectified in time.
- Assist the MSH State Finance and Admin on timely collation and submission of all documentation for payments
- Ensure submission of End of Cycle (EoC) report, success stories, trip reports etc.
Program Implementation, Treatment Tracking and Management;
- Monitor the implementation of all SMC activities in assigned LGA
- Ensure accountability of received commodities and supplies
- Responsible for the coordination of capacity building for other field workers
- Track progress towards achievement of SMC targets in assigned LGA and ensure timely implementation of planned activities to meet targets.
Coordination and Representation;
- Manage stakeholder relationships with all partners involved in the implementation of SMC in assigned LGA
- Responsible for overall planning and coordination of all LGA and community level activities in assigned LGA
Administrative and other Duties;
- Ensure the development of individual and team action plans
- Overall planning of stock level, making sure they are sufficient for the operations at SMC sites
- Coordinate and oversee the overall collation of retirement documents for all activities conducted in their assigned LGA for submission to the state finance team
Finance Documentation
- Ensure all forms and documents are filled correctly
- Review and collect payment supporting documents from field workers and vendors for submission to the LGA Supervisor
- Arrange and sort documents for ease of review and processing. (LGA per LGA, activities per activities)
- Confirm validity of payments documents received from participants (e.g Receipts, Hotel bills, attendance, Timesheets)
- Resolutions of issues and follow up with participants
- Coordinate and ensure movement of payment documents from Field/LGA to MSH state offices for processing
Monitoring and Evaluation
- Support data retrieval and review at the facility and LGA and monitor their entry into a database. Follow-up with sites for missing data
- Support all data quality improvement activities including data validation and Lot Quality Assurance survey
- Support coordination of meetings to promote learning, feedback and adoption of best practices
- Keep track of availability and use of M&E tools at health facilities and LGA during SMC implementation.
- Support the State M&E Specialist in updating SMC databases and Performance Framework
Qualifications
- Minimum ND or equivalent qualification. Clinical Officer, Nurse, Public Health or other relevant qualifications.
- At least 2 years field experience in related field.
- Fluency in English, Hausa and/or other local languages is required.
- Experience working in drug/commodity supply management, M&E and logistics.
- Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders.
- Experience of conducting quality supportive supervision and data use.
- A broad range of experience including logistics, training and capacity building ability.
- Experience of managing teams.
- Experience of working at LGA level.
- Good planning and organizational skills.
- Basic computer skills particularly Microsoft Office and Excel.
- Flexible ability to work both as an individual and as a team member and under stress in what can be a harsh environment.
- Ability to find solutions to complex problems in a challenging environment.
- Ability to speak and understand English Language
go to method of application »
The LGA Field Officer will support the implementation of SMC at the LGA/community levels by overseeing all aspects of SMC activities at the LGA, health facilities and community levels. He/She is responsible for planning, implementation and coordination with local government representatives and community level stakeholders, as well as reporting. The LGA Field Officer will ensure quality implementation/delivery of SMC services by health facility workers (HFW)/supervisors and Community Drugs Distributors (CDDs) at the community level through the timely delivery of SMC commodities and supplies, provision of supportive supervision, training and documentation of program activities.
She/he provides supportive supervision and supports training of the above actors and ensures respect of SMC administration protocols. She/he interacts with the state team and LGA management team, keeping them updated on the program progress and ensuring a high-quality SMC implementation.
Responsibilities
- Preparation of all LGA field activity reports, following collation from the LGA administrators, providing feedback on areas which need correction and submission of the final hard copy report for assigned LGA to the Technical Manager after approval.
- Assist the MSH State M&E Specialist on data quality issues/queries and ensure identified issues are rectified in time.
- Assist the MSH State Finance and Admin on timely collation and submission of all documentation for payments
- Ensure submission of End of Cycle (EoC) report, success stories, trip reports etc.
Program Implementation, Treatment Tracking and Management;
- Monitor the implementation of all SMC activities in assigned LGA
- Ensure accountability of received commodities and supplies
- Responsible for the coordination of capacity building for other field workers
- Track progress towards achievement of SMC targets in assigned LGA and ensure timely implementation of planned activities to meet targets.
Coordination and Representation;
- Manage stakeholder relationships with all partners involved in the implementation of SMC in assigned LGA
- Responsible for overall planning and coordination of all LGA and community level activities in assigned LGA
Administrative and other Duties;
- Ensure the development of individual and team action plans
- Overall planning of stock level, making sure they are sufficient for the operations at SMC sites
- Coordinate and oversee the overall collation of retirement documents for all activities conducted in their assigned LGA for submission to the state finance team
Finance Documentation
- Ensure all forms and documents are filled correctly
- Review and collect payment supporting documents from field workers and vendors for submission to the LGA Supervisor
- Arrange and sort documents for ease of review and processing. (LGA per LGA, activities per activities)
- Confirm validity of payments documents received from participants (e.g Receipts, Hotel bills, attendance, Timesheets)
- Resolutions of issues and follow up with participants
- Coordinate and ensure movement of payment documents from Field/LGA to MSH state offices for processing
Monitoring and Evaluation
- Support data retrieval and review at the facility and LGA and monitor their entry into a database. Follow-up with sites for missing data
- Support all data quality improvement activities including data validation and Lot Quality Assurance survey
- Support coordination of meetings to promote learning, feedback and adoption of best practices
- Keep track of availability and use of M&E tools at health facilities and LGA during SMC implementation.
- Support the State M&E Specialist in updating SMC databases and Performance Framework
Qualifications
- Minimum ND or equivalent qualification. Clinical Officer, Nurse, Public Health or other relevant qualifications.
- At least 2 years field experience in related field.
- Fluency in English, Hausa and/or other local languages is required.
- Experience working in drug/commodity supply management, M&E and logistics.
- Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders.
- Experience of conducting quality supportive supervision and data use.
- A broad range of experience including logistics, training and capacity building ability.
- Experience of managing teams.
- Experience of working at LGA level.
- Good planning and organizational skills.
- Basic computer skills particularly Microsoft Office and Excel.
- Flexible ability to work both as an individual and as a team member and under stress in what can be a harsh environment.
- Ability to find solutions to complex problems in a challenging environment.
- Ability to speak and understand English Language
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