Business Support, Administrative Assistant at Jones Lang LaSalle Incorporated - JLL

Job Responsibilities

• Ensure employee engagement (meet and greet) and provide to end user support based on their needs (human engagement).
• Ensure regular inspections of the floors owned by the GRH, including the meeting rooms, focusing on cleanliness, tidiness is performed
• Ensure any furniture, fixtures & equipment faults identified are reported to Facilities Helpdesk to ensure prompt resolution
• Ensure locker allocation and agree with business on the ongoing management model
• Assist to check if daily Security sweeps in a flexible working environment area has been performed as scheduled
• Ensure centralized utility room supplies of stationery & printer toner are stocked with required items
• Ensure shared office space, meeting room and collaboration areas are clean and tidy.
• Ensure desk hygiene wipes are provided and replenished when needed.
• Ensure vending areas and pantry areas are always appropriately stocked with required items.
• Ensure the pantry areas are always kept clean and dry.
• Ensure prompt clean-up of un-cleaned dirty cups and utensils that are stacked up at the sink and within pantry / breakout areas.
• Ensure no outdated notices and posters within pantry or breakout area.
• Ensure no unauthorized white goods and portable electronic appliances are used at the pantry or collaboration area to include desk/work areas.
• Management, replenishment and maintenance of pantry provisions
• Champions the end-user experience in any Flexible Working environment; supporting & owning its expected outcomes 
• Protects the privacy and security of the clients, colleagues and the bank’s confidential information and assets by ensuring the bank’s security access control policies & procedures are adhered to 
• Assists the Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc. Requests building and/or equipment services as needed.  
• Manages accuracy, production, quality and retention of program materials; which may include administration of SharePoint sites or similar.
• Ensures client and company materials comply with client and company brand guidelines. 
• Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested.
• Ensures safety standards are met by those delivering workplace experience services; whether company employees or thirdparty service providers
• Performs other duties as assigned