Assistant Finance Officer at the United Nations High Commissioner for Refugees (UNHCR)

Ref Code: 26333
Family Location Type: Family
Hardship Level: C

Duties and Qualifications

• Organizational Setting and Work Relationships
• The Assistant Finance Officer provides technical support with the processing of financial transactions, and monitors compliance with UNHCR and UN Financial Regulations and Rules.
• In operations that do not have a Project Control Officer at Country or Multi-Country level the Assistant Finance Officer must also perform oversight responsibilities with regard to the execution of projects.
• The incumbent directly supervises general service staff.
• All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties

• Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office.
• Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets.
• Review vouchers, including ABOD and project disbursements.
• Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds;
• Contribute to the preparation and processing of monthly accounts.
• Provide financial status reports to supervisors.
• Analyze and evaluate financial reports within the area of responsibility on a regular basis.
• Maintain relationships with local bank at the transactional level.
• Ensure that payments are effectuated by the monthly deadline.
• Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
• Conduct regular checks of petty cash and cash accounts.
• Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.
• Prepare office-level financial expenditure reports submitted to the Regional Bureau or Headquarters.
• Approve vouchers, including ABOD and project disbursements.
• Perform other related duties as required.

Minimum Qualifications

• Years of Experience / Degree Level
• For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education:

• Accounting; Finance; Public Administratin
• Business Administration; Economics; or other relevant field.
• (Field(s) of Education marked with an asterisk are essential)

Certificates and/or Licenses

• Internal Auditor (CIA) Certified Public Accountant (CPA)
• (Certificates and Licenses marked with an asterisk are essential)

Relevant Job Experience:

• Essential
• Excellent computer skills, in particular in MS Office applications. Excellent communication skills.
• Desirable
• Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS). Working experience with PeopleSoft/Oracle Financial modules.

Functional Skills:

• FI-Finance - Accounting
• FI-Finance - Accrual accounting (IPSAS/IFRS)
• IT-Computer Literacy
• FI-Finance
• IT-MS Office Applications
• FI-PeopleSoft Financial Management
• UN-UN/UNHCR Financial Rules and Regulations and Procedures
• EX-Experience in intergovernmental organization (UN or similar)
• (Functional Skills marked with an asterisk are essential)

Language Requirements:

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and / or UN working language of the duty station if not English.
• This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and / or desirable qualifications relating to the specific operation and / or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies
Core Competencies:

• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation

Managerial Competencies:

• Managing Performance
• Judgement and Decision Making
• Managing Resources

Cross-Functional Competencies:

• Analytical Thinking
• Negotiation and Conflict Resolution
• Political Awareness

Language Requirements:

• English language is essential.
• Knowledge of local Language is an highly recommended

Eligible Applicants

• This Job Opening is available to eligible UNHCR staff members and external applicants.

Procedures and Eligibility:

• Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
• Applicants must be nationals of, and be locally recruited within the country of their employment.