Administrative Assistant at GreenField Health Management Limited

Responsibilities

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Distribute and store correspondence (e.g. letters, emails, and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events.

Requirements
Candidate must possess the following:

• OND / HND / B.Sc. in Secretarial Administration, Mass Communication or any of the Social Sciences.
• Knowledge of Computer and Microsoft Office usage
• Minimum of 2 years post qualification experience.

Attributes:

• Extremely detail-oriented and with perfect follow-up skills
• Ability to organize tasks, research, and keep records.
• Highly dependable and trustworthy (maintain confidentiality by having access to extremely sensitive documents).
• Strong organization skills with a problem-solving attitude and the ability to multi-task.
• Experience in handling personnel/staff matters.
• Attention to detail.
• Knowledge of office management systems and procedures
• Manage office supplies stock and place orders
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills.