Supply Chain Assistant at Terre des hommes Foundation (Tdh)

Location: Maiduguri, Borno

General Description of the Position

• This position is a Nigerian national position. Position is based in Maiduguri with regular travel within the regions of Tdh operations in Nigeria.
• The Supply Chain Assistant will provide a comprehensive and coherent administrative support for the Tdh logistics operations in Maiduguri and other field sites in Nigeria.
• The purpose of the position is to implement logistic activities regarding the projects and the base(s) of TDH, more specifically: Procurement - Supply and Reporting.

Key Responsibilities
Procurement Supply:

• Updating procurement tracker
• Updating price list
• Update supplier database
• Updating contract tracker
• Cross checking quality/quantity of deliveries received and ensure related documents (delivery notes, waybills) are properly filed with copies forwarded to the Supply Chain Manager.
• Ensure proper coordination linking receipts to the Logistics Officer (Warehousing)
• Filling/ photocopying of procurement documents.

Reporting:

• Submit updated procurement tracker on monthly basis
• Submit updated contract tracker on monthly basis o Submit updated price list on monthly basis
• Submit updated supplier database monthly.

Security:

• Comply with Tdh Security Regulations.

Other:

• Fully comply with Tdh Code of Conduct and ensure Child Safeguarding Policy is always upheld
• Ensure adherence to Tdh standards and quality requirements in all the project activities
• Adhere to and ensure the team under her/his responsibility follows Tdh administrative and
• logistical regulations and procedures.
• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.

Job Requirements
Knowledge:

• Should possess a Bachelor's Degree with at least 2 years work experience.
• Formal education / training in logistics desired - can be compensated with experience (at discretion of evaluation team)
• Significant previous experience with similar tasks, particularly in procurement
• Advance IT knowledge (hardware and software, Microsoft Office, Internet, Server, LINUX) Previous experience with an NGO is desirable
• Ability to work under pressure and in stressful environment
• Previous experience in emergency response is appreciated
• Strong organizational and time management skills.

Skills:

• Required qualities: organized, sense of human relations, diplomacy, communication skills
• Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context
• To have a valid driving license is an asset.

Languages:

• Fluent in English (written and spoken), Hausa and Kanuri.