Receptionist / Mobilization Officer at Jubaili Agrotec Limited

Job Description

• Diary management and management of meeting rooms and other office spaces
• Handling enquiries and complaints via phone, email and general correspondence
• Maintain visitors register (in and out); and issue visitor pass where required
• Welcoming all visitors and ensure they are comfortable and provide their needs in a professional manner
• Performing ad-hoc administration duties; and monitor gate pass for employees
• Taking and ensuring messages are passed to the appropriate staff member on a timely basis
• Contact travel agencies to check airlines availability, amend or cancel purchased tickets.
• Research on optimal travel alternatives and purchase tickets from approved agency
• Coordinate with the destination branch to arrange transportation and accommodation for travelers.
• Send ticket to concerned traveler and follow up on needed documents and tests.
• Coordinate with Fleet Officer to arrange transportation from/to company premises and airport for employees and visitors.
• Inform employees/visitors about name and phone number of assigned pick-up driver.
• Advise the pick-up driver of the date and time of arrival, along with names of visitors/employees.
• Arrange accommodations for employees/visitors within company's residenceor Hotel.
• Coordinate with Facility Service Officer to check room condition and ensure its readiness for utilization.
• Advise the traveler on the Hotel booking confirmation and thearrangement
• And other task assigned by the Supervisor and Head of Department

Qualification

• First Degree (HND / B.Sc) in any discipline.