Purchasing Assistant (Male) at Ogeyi Place Hotels Limited

Brief

• This position provides technical expertise and support to the Purchasing Department.
• Major responsibilities include soliciting quotations, processing purchase orders, researching product specifications and pricing, coordinating the procurement card process, responding to requests for information, and communicating purchasing policies and procedures to staff, vendors, and others.
• Purchasing Assistant responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices, and discounts.)
• Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory.
• This position provides technical expertise and support to the Purchasing Department.

Responsibilities

• Monitor stock levels and identify purchasing needs
• Research potential vendors
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Conduct market research to identify pricing trends
• Evaluate offers from vendors and negotiate better prices
• Prepare cost analyses
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition
• Ensures that procurement actions are correctly documented and all actions are in accordance with OPHL procurement regulations
• Participates in the research and development of policies and procedures for the Purchasing Department. Communicates these procedures to staff, vendors, the public, and others
• Researches and recommends favorable options to promote the procurement of goods and services
• Responsible for maintaining departmental records on bids, quotes, contracts, purchase order vendors, and correspondence in compliance with the hotel
• Assists with department accounting functions including but not limited to journal entries, state warrant processing, and backup support to accounts receivable
• Performs related duties as assigned.

Requirements

• B.Sc in Business Administration, Business Management, or relevant field with a minimum of Proven 3 to 4 years of experience working as a Purchasing Assistant, Purchasing Officer, or a similar role in reputable hotels.
• Must possess the ability to handle and solve customers’ problems promptly.
• Must be a team player; flexible, not easily provoked, highly sensitive and security conscious, customer-centric, and always hungry for and able to deliver timely results.

Knowledge, Skill, and Abilities:

• Knowledge of accounting and purchasing procedures.
• Demonstrated ability in the use of Microsoft Excel, Word, and other software programs.
• Demonstrated ability to organize, set priorities, meet deadlines, and remain flexible to changes in assignments or situations.
• Demonstrated ability to establish and maintain effective working relationships with staff, vendors, and the general public.
• Effective oral and written communication skills; excellent telephone manners.
• Ability to operate a computer, printer, modem, and related office technology.
• Knowledge of correct grammar, spelling, and English usage.
• Ability to correctly perform basic mathematical computations.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to maintain strict confidentiality.