Procurement Specialist at WTS Energy

Job Summary

• Procure various materials for the company and her clients. Research and find suppliers that produce quality items within the business’ budget and client’s specifications list.
• Responsible for gathering and preparing documents like quotes, proposals and purchase terms and conditions from suppliers for review.
• Once suppliers/vendors are hired, carefully analyze and monitor them and record their performance. Resolve all questions or address concerns from the supplier/vendor.

KEY DUTIES

PROCUREMENT

• Co-ordinate procurement activities such as Purchasing, Expediting, Logistics and Material Handling, ensuring best value through exploring different purchasing options, whilst complying with the company’s procurement strategy.
• Design and implement supply chains policies that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies.
• Drive cost reduction efforts utilizing negotiation techniques, managing transportation costs and minimize working capital while meeting company objectives.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Perform procurement cost analysis of materials and equipment based on location, time, consolidation points and developed procurement strategy to achieve desired results.
• Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.

VENDOR MANAGEMENT

• Appraise vendor manufacturing ability of materials, equipment or supplies through on-site visits and measurements to determine product availability and terms of sales.
• Monitor supplier performance to assess ability to meet quality and delivery requirements.
• Resolve vendor or contractor grievances, and claims against suppliers.

CONTRACTS MANAGEMENT

• Negotiate prices, terms and delivery schedules with contractors and vendors / manufacturers to achieve cost reduction and review same with next reporting Head.
• Monitor the status of live contracts and purchase orders.
• Review and develop technical/commercial tenders to enhance the quality of tenders submitted to meet client’s specification and standards.

WAREHOUSING & INVENTORY MANAGEMENT

• Analyze inventory, market and delivery systems to determine how to increase inventory turns, reduce waste, or optimize customer service.
• Design or implement warehousing strategies for production materials or finished products.
• Maintain records of goods ordered and received.

WORKFLOW MANAGEMENT

• Document physical supply chain processes, such as workflows, cycle times, position responsibilities, or system flows.
• Prepare timely and accurate reports on Supply Chain Management activities and performance against established targets to the GM: Engineering and Integrated Services.

CUSTOMER RELATIONSHIP MANAGEMENT

• Maintain a friendly and professional relationship with vendors while promoting company initiatives and values.
• Coordinate client inspections of facilities/equipment, material movement and clearing.

PERFORMANCE MANAGEMENT

• Seek to improve all aspects of the supply chain department by reviewing current methodology and processes.
• Develop and implement new or improved supply chain processes and strategies.
• Define performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality.
• Ensure performance is adequately captured, analysed and utilized for improvement activities.
• Manage Sales, Inventory, and Operations Planning (SIOP) process to support revenue forecast, improve On Time Delivery (OTD), eliminate material shortages, increase inventory turns, and identify production capacity constraints.
• Select, train, evaluate and develop supply chain staff to facilitate the attainment of company objectives.

Required Competencies

• Systemic Thinking: Demonstrate superior knowledge based on expertise, pattern recognition, creativity and analytics.
• Accepting and Building Accountability: Objectively examining consequences of past and future actions .Not evasive in taking ownership of actions whether positive or negative. Relentlessly follows on leads and never making excuses for non-performance.
• Self-Confidence: Gets excited by unique or challenging opportunities; remains open by suspending their assumptions and preconceived ideas. Is motivated by the successes generated by their actions and is not limited by the status quo, norms or challenges expressed by others.
• Result Driven: Takes explicitly unique, different or non-traditional actions to create value. Never accepting limits in ensuring results are delivered timely.
• Good knowledge of procurement techniques as well as a dexterity in reading” the industry clime
• Excellent analytical skills
• Negotiation skills.
• Strategic Management and Leadership skills.
• Excellent numeracy skills.
• Organisational skills.
• Proficiency in Microsoft Office tools especially Word and PowerPoint
• Proficiency in the use of supplier or third party procurement software e.g. SAP, MRP or ERP

Qualification & Requirements

• Bachelor’s Degree in business management, Supply Chain, Engineering or other related field
• MBA or MSc (Added Advantage)
• Certification in Supply Chain Management required
• Minimum 5 years’ Procurement or Supply Chain experience in the oil and gas industry.

Desired Skills and Experience

• Warehousing, contract Management, Vendor Management